edmundgray
commented
1 year ago the third party could be acting as a payment intermediary. The third party makes the payment to the supplier (the media company or consultancy firm), and then issues a sales invoice to the buyer for the exact amount paid. This is typically done under a billing mandate, which is an agreement between the supplier and the payment intermediary.
If the amount is paid in advance, then Paid Amount is used.
Example
A business wants to run an advertising campaign and hires a media agency to handle it. The media agency, acting as a third party, places orders for ad placements with various media outlets on behalf of the business. The media agency pays the media outlets directly.
After the media agency has made the payments, it issues a sales invoice to the business. This invoice includes the exact amount paid to the media outlets for the ad placements, along with any additional fees for the agency's services.
Background
Sales invoice following an order / payment from a Third Party on behalf of the buyer (media purchase, consultancy fees)
French Use Case n°15: Sales invoice following an order / payment from a third party on behalf of the BUYER
Business case n°15 covers the business case of an order placed by a third party on behalf of the buyer and the transmission of a sales invoice from the third party to the buyer, with identification of the third party.
Figure 17: Sales invoice following order/payment from a third party on behalf of the BUYER (media purchase, consultancy fees)
The supplier's PDP1 transmits a flow 2 to the buyer's PDP. Since it is the third party who pays the invoice, the specific data and associated business rules are :
The specific features of the associated life cycle or process are :
Services offered by PPF :
The steps in case 15 are :
Step
Stage name
Responsible player
Description
Order on behalf of
the buyer
Outside the PPF tool, the third party sends an order to the supplier for
the buyer's account (see PDP services)
3
Invoice transmission
Supplier
The supplier's PDP1 transmits a flow 2 to the buyer's PDP 3 in parallel with the PPF (flow 1) for transmission of billing data.
As it is the third party who pays the invoice, the following actors are listed on the invoice:
- BG-4 : Supplier
- BG-7 : Buyer
- EXT-FR-FE-BG-02 (BILL PAYER): Third party
- EXT-FR-FE-BG-01 (BUYER'S AGENT): Third party (in certain cases)
The third party processes the invoice according to the life-cycle procedure up to status
"payment transmitted" optional.
The third party pays the invoice and updates the status if desired.
"payment transmitted" optional.
Supplier
The supplier receives the invoice status and registers it as "cashed".
The supplier's PDP transmits the payment data to the PPF, and at the same time transmits a collection life cycle to the buyer.
10
Update "cashed" status
11
Receipt of "cashed" status
Buyer
The buyer's PDP receives the invoice's "cashed" status.
The buyer can, if his commercial offer allows it, send a lifecycle flow to inform the third party that the supplier has collected the invoice.
NOTE: The text/pictures of this use case no. 15 were taken from the French government site! The text was extracted from V2.3 - deepl English DOCX and any pictures were taken from V2.2 - original English PDF)