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techlahoma / thunderplains-2016

http://thunderplainsconf.com/
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Afterparty Planning #60

Closed vlucas closed 7 years ago

vlucas commented 7 years ago

We need some volunteer help planning the afterparty. This year is too hectic organizing, planning, and booking the event venue on our own to handle this too. Basically, we can set a budget, and you can do anything you want within that budget.

Some things we did in previous years:

Hours: 6pm - 11pm

Note: As part of the venue booking, we are already paying some security guards as required for serving alcoholic beverages, so that will not come out of this budget.

Ping: @seejessicacode @DevinClark @carmalou

amandaharlin commented 7 years ago

We'll need someone to hire bartenders and 3 security guards if we plan on serving alcohol :-X

On Tue, Oct 11, 2016 at 4:38 PM, Vance Lucas notifications@github.com wrote:

We need some volunteer help planning the afterparty. This year is too hectic organizing, planning, and booking the event venue on our own to handle this too. Basically, we can set a budget, and you can do anything you want within that budget.

Some things we did in previous years:

  • Dinner (self-serve taco/nacho bar in past years was very cost effective and veggie friendly)
  • Drinks (Plan on 3/4 alcoholic drinks, 1/4 other - sodas, coffees, teas, juices, etc.)
  • Snacks/desserts
  • Music (set playlist, DJ, other, etc.)
  • Entertainment (board games, video game consoles, other social games, etc.)

Hours: 6pm - 11pm

Note: As part of the venue booking, we are already paying some security guards as required for serving alcoholic beverages, so that will not come out of this budget.

Ping: @seejessicacode https://github.com/seejessicacode @DevinClark https://github.com/DevinClark @carmalou https://github.com/carmalou

— You are receiving this because you are subscribed to this thread. Reply to this email directly, view it on GitHub https://github.com/techlahoma/thunderplains-2016/issues/60, or mute the thread https://github.com/notifications/unsubscribe-auth/AArvZAtQsDTxtKcoKl9COQ3qxSfQ9Hs9ks5qzAHxgaJpZM4KUIoB .

amandaharlin commented 7 years ago

OH! Vance sounds like you already handled it. Wow!

On Tue, Oct 11, 2016 at 4:39 PM, Amanda Harlin amanda.n.harlin@gmail.com wrote:

We'll need someone to hire bartenders and 3 security guards if we plan on serving alcohol :-X

On Tue, Oct 11, 2016 at 4:38 PM, Vance Lucas notifications@github.com wrote:

We need some volunteer help planning the afterparty. This year is too hectic organizing, planning, and booking the event venue on our own to handle this too. Basically, we can set a budget, and you can do anything you want within that budget.

Some things we did in previous years:

  • Dinner (self-serve taco/nacho bar in past years was very cost effective and veggie friendly)
  • Drinks (Plan on 3/4 alcoholic drinks, 1/4 other - sodas, coffees, teas, juices, etc.)
  • Snacks/desserts
  • Music (set playlist, DJ, other, etc.)
  • Entertainment (board games, video game consoles, other social games, etc.)

Hours: 6pm - 11pm

Note: As part of the venue booking, we are already paying some security guards as required for serving alcoholic beverages, so that will not come out of this budget.

Ping: @seejessicacode https://github.com/seejessicacode @DevinClark https://github.com/DevinClark @carmalou https://github.com/carmalou

— You are receiving this because you are subscribed to this thread. Reply to this email directly, view it on GitHub https://github.com/techlahoma/thunderplains-2016/issues/60, or mute the thread https://github.com/notifications/unsubscribe-auth/AArvZAtQsDTxtKcoKl9COQ3qxSfQ9Hs9ks5qzAHxgaJpZM4KUIoB .

vlucas commented 7 years ago

Yes - the venue requires it, so it was built into the cost of the rental.

seejessicacode commented 7 years ago

I think we'll need the following clarified before the volunteers start planning:

Personally, I thought the first TP after party was perfect! I'd like to work off that, what would you all change about it? @DevinClark @carmalou @vlucas @amandaharlin

amandaharlin commented 7 years ago

we've got a tour scheduled for tomorrow so a lot of these question will get answered. (woo!)

seejessicacode commented 7 years ago

After party tacos leaves the question - what do we serve for Breakfast Day 1, Lunch Day 1, Breakfast Day 2, Lunch Day 2 if we go with taco bar at the after party? There's only like 6 catering options and 5x to feed people @___@

We're doing breakfast too? I figured everyone was on their own for breakfast.

  • We'll have 225 chairs.
  • They had 2 TV's available for us to use.

Will these already be in the downstairs room for the conference itself? Just need to know where things will be so we can plan to move them if needed. Tables too.

seejessicacode commented 7 years ago

Does anyone have any concerns aside from financial regarding renting one or two video game consoles and party games (like Nintendo Land, Super Smash Bros., Street Fighter, etc.)

amandaharlin commented 7 years ago

sounds great. we should list out the consoles, games, and controllers we'll have available. oh! and start a playlist too!

On Tue, Oct 18, 2016 at 6:55 PM, Jessica notifications@github.com wrote:

Does anyone have any concerns aside from financial regarding renting one or two video game consoles and party games (like Nintendo Land, Super Smash Bros., Street Fighter, etc.)

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/techlahoma/thunderplains-2016/issues/60#issuecomment-254672749, or mute the thread https://github.com/notifications/unsubscribe-auth/AArvZDB2Wad_XPdAqRnz4U4XL9gRHW1hks5q1VyDgaJpZM4KUIoB .

amandaharlin commented 7 years ago

yes, we're doing breakfast. at least jesse at and i talked about it and we both said yes.

we'll have the tv's upstairs actually and can use them during the after party. 225 chairs will be downstairs and recently we decided to order some more chairs for upstairs.

On Sun, Oct 16, 2016 at 10:07 AM, Jessica notifications@github.com wrote:

After party tacos leaves the question - what do we serve for Breakfast Day 1, Lunch Day 1, Breakfast Day 2, Lunch Day 2 if we go with taco bar at the after party? There's only like 6 catering options and 5x to feed people @___@

We're doing breakfast too? I figured everyone was on their own for breakfast.

  • We'll have 225 chairs.
  • They had 2 TV's available for us to use.

Will these already be in the downstairs room for the conference itself? Just need to know where things will be so we can plan to move them if needed. Tables too.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/techlahoma/thunderplains-2016/issues/60#issuecomment-254052346, or mute the thread https://github.com/notifications/unsubscribe-auth/AArvZDY5JeYVVj1YE8ezna7ux2WcpgbJks5q0j3MgaJpZM4KUIoB .

seejessicacode commented 7 years ago
vlucas commented 7 years ago

Alcoholic drinks will be served on the first floor

vlucas commented 7 years ago

As far as where people are allowed to go with them - anywhere inside the building, but NOT outside due to the water hazard, etc.

amandaharlin commented 7 years ago

just paid the bartender!