Book Dash 2024: November at TU Delft

[EstherPlomp]

Drafting up tasks and information for the November in-person hub at Delft

People who need to be involved/updated:

• Lena @karvovskaya
• @c-martinez
• Tanya

Dates

• 5-6 November

Tuesday 5 November

• 10:00 - Introduction & Getting to know each other / checking how to work together
• 12:00 - Lunch provided by university catering
• 13:00 - Working session
• 14:30 - Break
• 17:30 - Wrap up and setting goals for the next day
• 18:00 - Dinner at Faculty Club

Wednesday 6 November

• 09:00 - Start
• 10:30 - Shared break
• 12:00 - Lunch provided by university catering
• 13:00 - 15:00 - Working session
• 15:00 - 15:30 Wrap up & short share out
• 15:30 - Drinks/social at event location

Topics and people to reach out to

• Research Software (eScience Center, Carlos)
• Civic engagement / community management (Tanya and colleagues/network)
• other? Who do we want to reach?

People to reach out to

• [ ] Open Science Communities
• [ ] Open Science Retreat people
• [ ] DTL - DSIG
• [ ] eScience Fellows
• [ ] DCC
• [ ] NL-RSE

tasks to promote the event

• DTL session or announcement within an excising session to introduce and promote the turing way (7 October)

Task for an in-person Event - Local HUBS

• [ ] Book location for in-person events
• [ ] Collate participants’ preference for travel, meal, accommodation, and accessibility request through the registration form
• [ ] Send an email to the participants regarding their travel, accommodation, schedule, and meal
• [ ] Book catering for lunch and coffee breaks
• [ ] Double-check with each participant if their plan as given on their registration hasn’t changed

Timeline

• Call for application to join the Book Dash Planning Committee and local hub start date: 15 August 2024
• Deadline to complete the Expression of Interest to Join The Turing Way Book Dash Committee and local hubs: 15 September
• Call for Applications for Participants opens: ? August 2024
• Deadline for submission: End September 2024
• Decisions on the applications: Latest by 15 October?

name considerations

Call it Book Dash Hub or contributor event?

Communication

• Esther to set up a short message for Dutch hub with details/explanations

[c-martinez]

Is it an idea to also reach out to people in:

• The NL-RSE network
• eScience Fellows
• DCC's

[EstherPlomp]

Absolutely! Added it to the list of people to contact, thanks @c-martinez!