[Book Dash Planning] Planning Committee Recruitment Checklist

[Arielle-Bennett]

Prepping for Book Dash: Planning Committee Recruitment

Book Dash dates: 4-8 November

What	Who does this?	Templates / Notes	When	Status
Finalise Book Dash dates based on working group and governance level availability	Working Group	Dates typically set up to 8 months in advance	As far in advance as possible	Complete ✅
Set up form for Planning Committee applications	Working Group	Need to find link to previous template, questions may be revised between Committees		Complete ✅
Write short online advert for Committee applications	RCM	Can re-use from previous calls		To do ❗
Open call for Planning Committee applications	RCM	This includes adding to next newsletter, posting on Slack, X, Mastodon, & LinkedIn	No later than 5 months before Book Dash dates, call lasts for 2+ weeks	To do ❗
Review Planning Committee applications	Working Group	NB find criteria we used and link	Schedule decision making meeting for 1 week after applications close	🟧 To be scheduled for w/c 12 Aug
Send outcomes to Planning Committee applicants	Working Group Documentarian	As soon as possible after outcomes agreed	🟧 To be scheduled
Schedule Planning Committee meetings ahead of the Book Dash	RCM / Planning Committee	Typically need between 3-6 meetings + onboarding sessions, these take place online	As soon as Planning Committee established	🟧 To be scheduled

[Susana465]

who's the RCM? might be worth adding full name for future users too :)

[EKaroune]

RCM = @aleesteele