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uk-tre / community-management

This repo is for community management, including event planning, meeting notes, governance, discussions. Use this repo for everything that is not direct content for the website
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Create events calendar #61

Closed Davsarper closed 9 months ago

Davsarper commented 10 months ago

Detail

Based on discussion in #57 we have decided that it is best to have a calendar of all events happening in the TRE space.

These will not be orgnaised by the UK TRE Community and therefore just signposted. Through some curation we will update this calendar and point to it from the website and newsletter

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harisood commented 9 months ago

@Davsarper added a list of events I know about so I can close #16 , though I'm sure there's more!

Davsarper commented 9 months ago

Team Up has the necessary features and acts under GDPR, with minimal data sharing with third parties. Free plan allows to have a master calendar, up to 8 sub calendars (we plan to have just 2) and up to 8 account users (calendar admins, it cna be shared with any number of people).

Main con is having just 1 year of historical data, meaning older events will no be visible. But those we want to have a record of will be in our website won't they?

Davsarper commented 9 months ago

Google calendar can be shared pubicly and administered by a specifi group of people, given that we already use Google suite in the TRE Community I would go this route to avoid creating any further accounts (even if I like Team Up better myself)

https://calendar.google.com/calendar/embed?src=f17914d05afbae3d8264cb9dd322bbb555bf65294b5296f7447e5205185ab55d%40group.calendar.google.com&ctz=Europe%2FLondon

manics commented 9 months ago

From your brief preview last week Team Up looked nicer, but I think we'd need 3+ years of funding to consider it, so Google calendar sounds like the best option.

We could use use different Google calendar event colours to distinguish between official and unofficial events? Or have a separate calendar for unofficial events but have them displayed on the official one? Advantage of that is people can subscribe to just the official events, disadvantage is people need to subscribe to both.

Davsarper commented 9 months ago

Free Team Up offers what we need but the historical data

manics commented 9 months ago

We'll only have a record of the official UK TRE events on the website- but maybe that's OK?

Davsarper commented 9 months ago

Personally I think so, would like to know what others think. I will prepare the Team Up today and we can decide which one to take forward tomorrow

harisood commented 9 months ago

I think a distinction between resources and events may be useful - e.g. Google Cloud meeting, we don't really need a historical record of the meeting, as much as a link to slides/recordings/outputs etc.

So then if that's the only reason why we'd use google over teamup I say teamup!

Davsarper commented 9 months ago

Public link for Team Up calendar https://teamup.com/ksbqmbhymxdbu454aw

Davsarper commented 9 months ago

Events can also be shared individually without sharing the whole calendar, for e.g. March event https://teamup.com/event/show/id/maPeohGGuCn8UjZNvgz3qk55j9WsKM

manics commented 9 months ago

Should we add the weekly CMWG meetings to the calendar?

Davsarper commented 9 months ago

To tackle the limit in historical data it would be good to create an events report

Davsarper commented 9 months ago

All event in the main issue added