Cloud house keeping - Githubissues

uradotdesign / task-management

Internal Repo for Ura Design tasks and workflow

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Cloud house keeping #71

Closed rskikuli closed 6 years ago

rskikuli commented 6 years ago

We need to get organized a little bit more on our cloud platform. Please propose a structure for organizing the files and also proceed with house keeping once you get approval. Many thanks.

Deadline: 8.05.2018.

rskikuli commented 6 years ago

@Borisbudini please put this as a priority on your agenda. Ping @elioqoshi, myself and team when this is finished. New deadline: 29.05.2018.

rskikuli commented 6 years ago

Also @marianaballa we need your engagement on this.

elioqoshi commented 6 years ago

This should be mainly @marianaballa task as it's related to content and information structure rather than technical infrastructure.

kominoshja commented 6 years ago

@marianaballa I'm available 24/7 for any help you need

marianaballa commented 6 years ago

For our cloud service I would like to propose the following:

On the default folders (Photos and Documents) I propose to store accordingly the pictures we use for documentation (ex. events' photos, blogposts' pictures, etc) and any internal documents (ex. reimbursement form).
Everything else that doesn't fit any of the above categories should be placed on the "Team" folder. Within that, we can have other folders with descriptive names for specific documents.
In case of a certain large project that we are going to have many different materials, we need to create a new, separate folder.

If you are thinking anything else please let me know.

kominoshja commented 6 years ago

I don't have anything to add to this, I think we should start integrating this.

rskikuli commented 6 years ago

@marianaballa the structure I propose is as following:

clients > client name >> project name >>> creatives, legal, client material, outreach and 'other' sub folders (only final materials are saved here)
transfer area (materials that are not final go here. Consider this as a 'wetransfer' service. Materials that are saved here get deleted every 6 months by the infra team)
Events >> event name >>> Documentation, outreach, 'other'
Internal >> Team (team photos etc) >> Outreach (interviews and materials handy for outreach) >> Portfolio (a PDF and other images that we need to have handy) >> 'other' folder.

What do you guys think?

rskikuli commented 6 years ago

@marianaballa can we close this before 5.06.2018?

rskikuli commented 6 years ago

Ping @marianaballa . Also update the team about the new structure and make sure everyone understands the changes. Many thanks.

marianaballa commented 6 years ago

I implemented Redon's suggested schema. Please let me know if you have an other suggestion or otherwise we can close this.

marianaballa commented 6 years ago

As we discussed together with Redon and Elio, not everyone has the same view of the folders on our cloud due to the permissions each one of us has.

I implemented the above schema and shared it with everyone. Also, I have added "Read me" files for easy comprehension.

marianaballa commented 6 years ago

I will wait for comments/suggestions on this until 15/06/2018. :)

rskikuli commented 6 years ago

Checked on Sunday and looking good on my side. Thanks Mariana.

marianaballa commented 6 years ago

Closing this.