Approving modifications of subjects

[vestr-at-work]

As a clerk, I need to approve the addition of new subjects and modifications to existing ones before they are visible to students, as I am responsible for this matter.

[Jakub-Nemec]

Use case

Starting situation

• As a clerk responsible for managing subjects, I receive requests for the addition of new subjects or modifications to existing ones.

Normal

1) The clerk receives a request for adding a new subject or modifying an existing one. 2) The clerk reviews the details of the request to ensure accuracy and completeness. 3) If necessary, the clerk communicates with relevant stakeholders to gather additional information or clarification. 4) The clerk assesses the impact of the addition or modification on existing curriculum and schedules. 5) After thorough review, the clerk approves the request if it meets all requirements and is deemed appropriate for student access. 6) Once approved, the new subject or modifications are implemented into the system. 7) he clerk notifies relevant parties, such as instructors and administrators, about the approval and implementation of the changes.

What can go wrong

• Incomplete or inaccurate information provided in the request, leading to delays in approval.
• Miscommunication between the clerk and stakeholders, resulting in misunderstandings or incorrect implementation of changes.
• Failure to assess the impact of the addition or modification on existing curriculum, leading to scheduling conflicts or other issues.
• Technical issues preventing the proper implementation of approved changes into the system.

System state on completion

• Upon completion, the approved new subjects or modifications are visible to students, and the system reflects the updated curriculum accurately.