Create a HackMD template for the episode (template below); add the link to the episode issue
Check with everyone who is going to be recording and participating in the prep meeting. Change prep meeting day/time if necessary
Create an episode in Zencastr (be sure to have the credentials) and send invite link to each participating host; no need to send yourself an invite, just use the main account.
If any guest is participating: invite them to the prep meeting and also send them an email with: 1) link to the sound check; 2) their individual Zencastr link for the episode and, 3) a link to the zoom session. Invite the guest to be on 10 minutes before the episode recording is planned to start, and do a sound check with them. Copy all hosts on email communications with guest to ensure continuity.
Ensure you know how to pronounce everyone's full name and know their pronouns
During recording
1) Log in with the Zencastr episode link
2) Wait to record until everyone joins, and you can mute everyone on zencastr while you wait
3) Start Zencastr recording ‼️
4) Start the Zoom recording ‼️ (Record it to the cloud.)
5) Everyone unmuted on both, speak some words for a few seconds to sync video+sound ‼️
6) Everyone mutes Zoom ‼️
7) Test that everyone can be heard (only) through Zencastr
8) Start: introduce the topic, and introduce yourself and each participant (always use full names)
9) Be sure to get episode moving, and solicit participation if anyone is overly quiet
10) Keep everyone informed of time in 15 minutes intervals, and 5 min intervals during last quarter
11) Close episode and thank everyone
IMPORTANT ‼️
Do not close the Zencastr window until you see the files from all participants have been uploaded:
HackMD template:
Episode # - Title
Tagline:
Tweatable quotes:
Hosts
Topic
Please note: this show has been submited as "clean", and so we must keep our language.
This information is for the hosts.
Must be well acquainted with the sound check procedures: https://github.com/vmware-tanzu/thepodlets/issues/72
Before or during the prep meeting
During recording
1) Log in with the Zencastr episode link 2) Wait to record until everyone joins, and you can mute everyone on zencastr while you wait 3) Start Zencastr recording ‼️ 4) Start the Zoom recording ‼️ (Record it to the cloud.) 5) Everyone unmuted on both, speak some words for a few seconds to sync video+sound ‼️ 6) Everyone mutes Zoom ‼️ 7) Test that everyone can be heard (only) through Zencastr
8) Start: introduce the topic, and introduce yourself and each participant (always use full names) 9) Be sure to get episode moving, and solicit participation if anyone is overly quiet 10) Keep everyone informed of time in 15 minutes intervals, and 5 min intervals during last quarter 11) Close episode and thank everyone
IMPORTANT ‼️
Do not close the Zencastr window until you see the files from all participants have been uploaded:
HackMD template:
Episode # - Title
Tagline:
Tweatable quotes:
Hosts
Topic
Please note: this show has been submited as "clean", and so we must keep our language.
!!!NOTE: BE SURE TO START RECORDING!!!
Show notes
References