Meeting recording and publication

[csarven]

Follows action of https://github.com/solid/specification/blob/main/meetings/2024-01-09.md#minutes-for-cg-going-forward

Background:

• https://github.com/w3c-cg/solid/blob/main/CONTRIBUTING.md
• https://github.com/w3c-cg/solid/blob/main/meetings/README.md
• https://github.com/w3c-cg/solid/blob/main/meetings/template.md

Currently:

• a public instance of Jitsi (preferably one in which no account creation is required) for the meeting session. For example, the CG uses https://meet.jit.si/solid-cg .
  • conversation notes (sometimes referred to as minutes) are taken during meetings using a collaborative editor such as Hackmd (preferably only signed-in users can edit) during the meeting.
  • the creation of the agenda, minuting, reviewing, and publishing of minutes follow a process along the lines of https://github.com/w3c-cg/solid/pull/17
  • minutes are published and available at GitHub for example in the https://github.com/solid/specification repository. There is no particular persistence/backup guarantee or plan, in addition to github.com essentially being a "third-party" space.

Going forward, the Group to consider using W3C infrastructure to help transcribing and publishing meeting minutes. (Audio/video can still be carried out using Jitsi for the foreseeable future).

W3C provides an IRC server for chats and meetings. More details at https://www.w3.org/Project/IRC/

The W3C IRC channel for the Solid CG is registered #solid, and tooling such as RSSAgent to help recording sessions and Zakim are available, and have been widely used in the W3C community for decades.

Transitioning to use the IRC will:

• help take advantage of automating common actions related to the meeting and publishing of minutes under w3.org space which has some assurance for persistence.
• help CG participants to be more familiar with the existing W3C infrastructure, and can take advantage of this in some other W3C Groups, including WGs.

[TallTed]

• the meetings are transcribed using a collaborative editor such as Hackmd (preferably only signed-in users can edit) during the meeting.

Transcription — that is, word-for-word speech-to-text — whether automated or human-powered — hasn't worked well in any WG, CG, or other, in which I've been involved.

Rather,

• conversation notes (sometimes referred to as minutes) are taken during meetings using a collaborative editor such as Hackmd (preferably only signed-in users can edit) during the meeting.

[csarven]

Good catch. Updated my comment with your suggestion FWIW.