COGA feedback: Section 5.1 additions

[sehollier]

• [Restructure and expand] 5.1 Hosting accessible remote meetings, which currently has one long list with 17 (unnumbered) bullets
• COGA TF suggests splitting this list into smaller lists organized by topic, such as:
• Before, During, and After the meeting, or
• Audio Accessibility, Visual Accessibility, Cognitive Accessibility

COGA TF recommends adding several cognitive bullets to this 5.1 section. Examples:

• Send agenda and other meeting materials at least a day in advance so that individuals who need extra time to prepare are able to do so
• During the meeting, build in pauses or “think time” so people with different processing speed capabilities can fully participate. Be sure to check in with participants to see if they wish to participate in a topic, or before changing topics.
• Use literal and concrete language and make implied reactions explicit, such as clarifying that an individual who smiled or nodded was agreeing or saying “yes” to a question
• Explain at the beginning of meetings how to take turns in a conversation or use the raised-hand feature or 'Robert's rules' structure so that people with different processing speeds and memory needs have a way to jump in at the appropriate time on a given topic.

[sehollier]

Some points have been included. A broad restructure will be examined ahead of a possible second public working draft.