wellcomecollection / platform

Wellcome Collection Digital Platform
https://developers.wellcomecollection.org/
MIT License
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Access policy #4063

Closed jamesgorrie closed 6 months ago

jamesgorrie commented 4 years ago

Given the conversation we have had with D&I around being open about how we catalogue, I think we should chat about how takedown is handled.

Currently we remove the record, and surface to the user "This catalogue item has been removed.".

There are already some access statements that are setup for the stacks, and are reflected in the digital items. You can see some related information here.

In short they are (definitions are mine, and could do with refining):

Thoughts

alexwlchan commented 4 years ago

e.g. the image is taken down, but the metadata stays, the metadata is taken down as well as the image?

If we do, can you request an image if it's relevant to your research?

(cf archives about people who are recently deceased)

amme2 commented 4 years ago

It would be extremely helpful if CI could work with you on automating some of the record-keeping and messaging on this issue, but drawing on the already published policy and procedures on collections access and sensitivity review of course. Extending, enhancing and revising these guidelines is an ongoing piece of work for my team anyway. What we definitely don't want to end up with are two sets of guidelines and two parallel records of takedown requests!

alexwlchan commented 4 years ago

Adding some notes from a conversation around the desks right now:

jamesgorrie commented 4 years ago

@amme2 100%, this was just some talking points that have come up over the past weeks.

Could you share those policies, they'd be super interesting!

amme2 commented 4 years ago

The Access Policy is on WC.org https://wellcomecollection.cdn.prismic.io/wellcomecollection%2F4e36cfae-2d7f-486d-a1c1-7de71dad186d_wellcome+collection_access+policy_jan+2019.pdf#_ga=2.27922618.781724945.1574769185-50401810.1519918931 (relevant section is section 12).

amme2 commented 4 years ago

And the current public version of the more detailed Access Procedures is on wellcomelibrary.org https://wellcomelibrary.org/content/documents/policy-documents/access-to-personal-data.pdf This is designed to be a living document which can be updated and enhanced regularly.

kenoir commented 6 months ago

Closing as no action to take (takedown is now documented in a private repo).