System Settings Tools - add highlighted note on how tools are set per folder

[BigRoy]

Issue

New users often don't understand how Tool groups work - they think adding a tool to the list is sufficient but they need to actually be assigning the tool to existing folders explicitly (and potentially update the project's default if they want that tool available for new folders).

Additional context

Came up on discord here

• Existing system settings docs for "Tools"
• Ayon/OpenPype tools explanations on AYON community forum the Step 3: Tell OP which tools to use with which assets is likely the main culprit users get stuck on but the Step 2 assigning project default is also relevant to be documented (in bold?) in the documentation.
• OpenPype tool group thread on AYON community forum

Are you stuck now?

You have registered a tool but it's not available on launch in the application?

Go here:

1. AYON Web App -> Projects -> [select a project] -> Editor
2. Here you see "folders" (whose type may be "asset", "folder", etc...).
3. Select the one you are interested in
4. Look on the right panel : there is a "Tool" combobox (dropdown) that lets you select a tool (for example VRay).

Or create another hierarchy of folders, so that they immediately get the Tool you set in the template for that project.

Directions from here

[mkolar]

they think adding a tool to the list is sufficient but they need to actually be assigning the tool to existing folders explicitly (and potentially update the project's default if they want that tool available for new folders).

This is the important bit. That the first destination should be adding the new tools to project defaults. tools attribute inherits from parents by default, so in vast majority of cases that is enough to propagate the new tool. In OpenPype this was an issue, but AYON's inheritable attributes are solving it quite well. Of course it's a different matter if it's clear enough that you need to add it to the project. We'll have a look at that point in the docs and emphasize it.

Thanks