The Daily

[afroleft]

Lots happening each day. Good time to up the coordination. Striking a balance between enough to get in a row but not too much that it cripples progress is always a tightrope.

Proposing that @ajlennon ,@amcewen, @mjamjoum and I update for now—can add more as when make our first steps.

A daily look back, few key bullet points, summaries not details, surfacing key decisions made, progress, headwinds etc.

@ajlennon:

• External Coordination (feeding in useful stuff from 3D Crowd, Helpful Eng etc.)
• Inventory updates

@amcewen production:

• What orders have shipped
• Roughly how many did we produce in a day

@mjamjoum:

• Any key financial decisions / updates
• How much is remaining in the pot

@afroleft

• Orders & fulfilment
• Partner & Third Party fulfilments
• Marketing & comms updates

---

Here’s a first swing (bit of a backlog, so a few more than usual):

• Liverpool Heart & Chest first order set to dispatch this evening 🚀
• Consultants there like our design more than the all other brands according to Dave: First Order: Liverpool Heart & Chest · Issue #58 · DoESLiverpool/covid19 · GitHub
• Liverpool Heart & Chest want 1000 per week rolling order
• We’re coordinating orders from DoES, Partners and Third Parties. #54
• Bit of a misfire with the website content, now been resolved—moving quickly with little support so expecting a misstep here and there
• Marketing switching gears to be focused on what we’ve shipped, customer stories
• Around 2/3 new orders coming in each day, mostly from frontline workers.
• 🚑 We are now prioritising orders based on clinical need. Gathered input for 20 doctors who have advised 1st ICU 2nd A&E 3rd Medical & Covid wards 4th other
• @amcewen in Trello we see the next order is Walton, does that marry up your end?

[ajlennon]

Here's my update!

• I was in DoES today on the laser cutter. I took the existing designs and modified slightly to fit onto the polyprop sheets we now have. We can fit 18 per sheet.

• I optimised the laser cut process to print as quickly as possible. Power is 100 and Speed is 100. Faster than that and the cut becomes problematic. We can cut 18 in 20 minutes including sheet replacement.

By my maths if we ran the Gerald laser 24/7 that's about 9,000 headbands a week

• I updated the WIki document on the above on how to make the Splash Visors as per @JackiePease

• I spoke to ITV Granada Reports about what we're up to. That provisonally goes out tomorrow

• I started creating a rough cut of an individual work sheet to track volunteer splash visor creation

https://docs.google.com/spreadsheets/d/17ZI_iGuMHm6O9xH-shOg0gg1-48pZvZWUcObXX5arqY/edit?userstoinvite=croughanmatthew@gmail.com&ts=5e8f08a8&actionButton=1#gid=0

• I started thinking about a rota. I can help atm. @dazz-ling can help. @MatthewCroughan can help overnight. @DoESsean can help. We need to create a sheet to rota up who is in when.

• I have a long chat with Tony Ryan of DTA who run schools nationally. He's aligned with the 3DCrowd model of local hubs and I discussed that DoES could act as a local hub for (a) materials supply to local schools and (b) taking output for order fulfillment. There's some thought needed on how the financials would work for that @mjamjoum

Next steps are:

• Continuing to work on a local hub to support local workspaces and SMEs with materials
• Similarly with their output and order fulfilment
• How to work with 3DCrowd on order fulfilment.

[ajlennon]

Consultants there like our design more than the all other brands according to Dave: First Order: Liverpool Heart & Chest · Issue #58 · DoESLiverpool/covid19 · GitHub

@afroleft - is Hannah on here? - imho we need a big marcomms focus on this imho. We need to compare and contrast with Kitronix design.

I have no interest in a bun fight on who wins the design competition but pragmatically if we're acting as a local hub for fulfilment we need producers to be making our design not alternatives.

[drakard]

@ajlennon I would be happy to tend the laser cutter over night if you need that. I am not trained on it or a member of the space, so maybe that's not helpful. Just wanted to put the offer there.

[ajlennon]

@ajlennon I would be happy to tend the laser cutter over night if you need that. I am not trained on it or a member of the space, so maybe that's not helpful. Just wanted to put the offer there.

@drakard - brill - am setting up a basic rota sheet now

[JackiePease]

@drakard - happy to do a laser induction for you. When would be best?

[drakard]

@JackiePease Thank you Jackie. I can accommodate most times as I am self employed. My only constraint is travel by train, they stop around 9pm and start around 7am. Maybe it would make sense to do the induction before my shift starts, if I get allocated to one.

[Robotorium]

I made a spreadsheet to keep track of who's in when, a few days ago

It's here https://docs.google.com/spreadsheets/d/1Nn2kCCu9TOgxJlUh01Y-L10jXJNEoijAkrV9hTZMpOo/edit?usp=drivesdk

Op do 9 apr. 2020 19:28 schreef drakard notifications@github.com:

@JackiePease https://github.com/JackiePease Thank you Jackie. I can accommodate most times as I am self employed. My only constraint is travel by train, they stop around 9pm and start around 7am. Maybe it would make sense to do the induction before my shift starts, if I get allocated to one.

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[ajlennon]

I made a spreadsheet to keep track of who's in when, a few days ago

Ah brilliant @Robotorium - sorry I missed this. Great - so should we use this for DoES - I guess we can make copies as needed for @plastictactics / Little Sandbox etc?

So @MatthewCroughan @DoESsean @dazz-ling @drakard so far can we all have a look and volunteer when we can be laser cutting (understanding @drakard needs an induction and @MatthewCroughan will be working socially isolated overnight).

I also had an idea of setting up a WhatsApp group so we can keep in touch on when we're in and out, and in case things change and we want to ask somebody for cover.

How does that sound?

[Robotorium]

Yeah that sounds great, I also have a blank copy I can send out to whoever needs it

Op do 9 apr. 2020 20:06 schreef Alex Lennon notifications@github.com:

I made a spreadsheet to keep track of who's in when, a few days ago

Ah brilliant @Robotorium https://github.com/Robotorium - sorry I missed this. Great - so should we use this for DoES - I guess we can make copies as needed for @plastictactics https://github.com/plastictactics / Little Sandbox etc?

So @MatthewCroughan https://github.com/MatthewCroughan @DoESsean https://github.com/DoESsean @dazz-ling https://github.com/dazz-ling @drakard https://github.com/drakard so far can we all have a look and volunteer when we can be laser cutting (understanding @drakard https://github.com/drakard needs an induction).

I also had an idea of setting up a WhatsApp group so we can keep in touch on when we're in and out, and in case things change and we want to ask somebody for cover.

How does that sound?

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[ajlennon]

@Robotorium so I did this team member work sheet so they can track the time they worked and their producfion during a shift. Partly this is tracking production and partly a basis for them to invoice for their work. Have you done something similar? If not this is basic and maybe you could imrprove it?

https://docs.google.com/spreadsheets/d/17ZI_iGuMHm6O9xH-shOg0gg1-48pZvZWUcObXX5arqY/edit?userstoinvite=croughanmatthew@gmail.com&ts=5e8f08a8&actionButton=1#gid=0

[JackiePease]

@drakard - can you book a slot on the spreadsheet and then tell me when it is?On 9 Apr 2020 20:21, Alex Lennon notifications@github.com wrote: @Robotorium so I did this team member work sheet so they can track the time they worked and their producfion during a shift. Partly this is tracking production and partly a basis for them to invoice for their work. Have you done something similar? If not this is basic and maybe you could imrprove it? https://docs.google.com/spreadsheets/d/17ZI_iGuMHm6O9xH-shOg0gg1-48pZvZWUcObXX5arqY/edit?userstoinvite=croughanmatthew@gmail.com&ts=5e8f08a8&actionButton=1#gid=0

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[drakard]

@JackiePease Right now the sheet is empty. Is no one using the machine right now?

Does it make sense to wait until I get allocated a shift? If you would rather do it right now I could book in the 2pm-4pm slot tomorrow.

[JackiePease]

Yes just book that, and I'll see you at 2

---

From: drakard notifications@github.com Sent: Thursday, April 9, 2020 10:14:54 PM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: Jackie Pease jackiepease@hotmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)

@JackiePeasehttps://github.com/JackiePease Right now the sheet is empty. Is no one using the machine right now?

Does it make sense to wait until I get allocated a shift? If you would rather do it right now I could book in the 2pm-4pm slot tomorrow.

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[drakard]

Ok @JackiePease I will see you tomorrow at DoES : )

[JackiePease]

👍

---

From: jackie pease jackiepease@hotmail.com Sent: Thursday, April 9, 2020 10:23:37 PM To: DoESLiverpool/covid19 covid19@noreply.github.com; DoESLiverpool/covid19 reply@reply.github.com Cc: Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)

Yes just book that, and I'll see you at 2

---

From: drakard notifications@github.com Sent: Thursday, April 9, 2020 10:14:54 PM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: Jackie Pease jackiepease@hotmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)

@JackiePeasehttps://github.com/JackiePease Right now the sheet is empty. Is no one using the machine right now?

Does it make sense to wait until I get allocated a shift? If you would rather do it right now I could book in the 2pm-4pm slot tomorrow.

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[afroleft]

• 2 new orders in today. Fairly small 50 + 20
• Sent out a job to Wigan Steam for their local Hospital (whether we like it or not, DoES website is naturally aggregating orders from right across the northwest)
• Changed our minds on charging for visors. Here’s why #64
• Program lead for Liverpool tropical medicine reached out. Asking for recurring order for palliative care community across Liverpool. Asked her to make order through website
• We might want to change form to capture recurrent orders
• Setting up call with Cambridge. They are interested if our fulfilment workflow and ways we might be able to sync
• We have a working rota that I can start to feed volunteers in to. Who is monitoring the rota?
• Still no thoughts about recurring Liverpool heart & chest order— feedback welcome. https://github.com/DoESLiverpool/covid19/issues/59#issue-597362098
• Since throughput now on the rise. Essential production and fulfilment stay tightly coupled. Adrian has been updating so far. Seems to be working well enough, but must coordinate if more people are joining the packing and dispatch effort

[ajlennon]

• Connected with Phil Hunt (Noble Fox Tailoring) who have pivoted their Thailand based tailor made attire factory to making face masks. They have two designs, washable and single use. Have introduced to @afroleft, @jackreason85 as a point of contact for those asking us for face masks, also Carwyn Edwards to see if they can be approvals fast tracked.
• Caught up with Carwyn Edwards: Kitronix design is being reviewed now for approval, he's pushing for DoES design to go through the same process
• Spent the morning working on the "Laser Cut" application project to improve the cutting of @huffeec's 20 x visor band DXF on Gerald laser cutter. I'm pretty happy with the design now although we may be able to speed up cuts with experimentation
• Started breaking down the North West region into areas and catching up with the area coordinators I am bringing on to facilitate the logistics effort we need to be involved with to get visors where they need to be. 3DCrowd are currently mainly 3D printing based but I have schools coming on board with laser cutters who want direction. Given DT&A has backed education involvement we'll see a lot of activity from the education sector from Tuesday. (Help needed here if you can think of anybody...)
• Spoke to Scan And Print who reached out to DoES offering use of a laser cutter. Dave Connor can place these and has people to work them. Dave is also helping me handle the various SMEs who want to support us with visor cutting.
• Cider.

[JackReason85]

FYI Richard Harding has been given the option to have his PPE delivered over the weekend / in the coming week by going with Tommy Wong but he has passed on this and is willing to wait for the DoES Liverpool PPE even though it could be a wait.

[afroleft]

• Not far out of our stretch goal of £20,000 now. Great work all involved.

• Social messaging for the week focusing on the following:

  

• Maz kicked off a good set of questions about payments first thing this morning. I’m glad someone is asking these questions upfront, vs nasty surprises down the road. Please help, ideas welcome Not charging on any orders · Issue #64 · DoESLiverpool/covid19 · GitHub

• Updated this to show the Partner and Third Party throughput. These channels are adding up

• Jack is staying on top to make sure customers are happy with their delivery. If not, we feed them back in to our backlog.

• Had a few questions about the Rota will wait for feedback on questions before directing all volunteers to it.

[ajlennon]

Mostly national focus for me today

• Spoke to @JackiePease about how we are keeping on top of our our current exposure to people currently working (e.g. are we on the ball with tracking daily timesheets or however we are doing it) I see other chats involving @mjamjoum and @afroleft and I am sure we are handling but we're not up to speed with how it's being managed is all (or indeed what we need to do here to help that process by telling people to do time sheet filling in a timely manner etc.)

• Started talking to guys in other national groups who are trying to source material more cheaply for visor shields (I've had other contacts over the past few days asking same)

• This lead into talking to 3DCrowd about their die-cut shields. The whole visor creation process is much easier if those are used so I've raised #70 to address it (NOTE: Not suggesting changing the DoES workflow, this is for external capability fulfilling external orders)

• The first drop of visor shields should be arriving Wednesday. Coffee Dave is helping me get these out regionally and is going to set up his coffee shops as local hubs.

• Via a :bulb: moment from @JackiePease that thought about shields lead into a discussion with 3DCrowd about the possibilty of a completely die-cut solution (DoES or Kitronix). They need to fulfil 300k - 500k at the minute which isn't going to happen (imho) with 3D Printing or home laser cutting. With die cut we'd be talking 100k's made in a very short space of time and feels to me like "the most good for the most people"

• Carwyn updated us that they have "merged" with NHS North Wales and the Prusa and Kitronix designs have NHS approval

We have now officially merged (passed on front end management) our efforts up here in North Wales to our local BCUHB health board's charity arm Awyr Lâs. The statement in full here: https://awyrlas.org.uk/content/downloads/FINAL_BCUHB_Statement-to-North-Wales-Visor-Makers_12.04.20.pdf

Both the Prusa RC3 and the Kitronik have been approved at the moment. There are parallel ongoing efforts to get some of these designs more formally certified too. In the meantime this may help set precedent.

• Also trying to bring on more area coordinators and thinking about more places for local hubs

[amcewen]

• @JackiePease and I have been rearranging the space and updating the Production Guide from @huffeec's original ideas so we can get a proper call out for volunteers and try to reduce the risk of contamination to what we're producing. Anyone thinking of coming in to help should go and read it, even if they've read it before - the Events room is the only uncontrolled space, and there are new rules about what to do if you enter the main space.
• That rearranging was done around the ongoing production from a bunch of volunteers (inc. @reasonPi, @drakard, @goatchurchprime, @ajlennon, @MatthewCroughan, @Knottyashcreative , Irene and Tony) who are already cranking out visors which is excellent!
• I reacted badly on Twitter to some (I believe) unfounded claims about our design, which I shouldn't have done. I would still like us to be careful with any claims we make.
• Caught up on a backlog of admin, inc. a long overdue catch-up call with @afroleft.

[goatchurchprime]

We could have somewhere like this recording the state of the stock in different stages of production, to make it easier for volunteers to see where the missing work is, so it's not just by rumours.

https://docs.google.com/spreadsheets/d/1Nn2kCCu9TOgxJlUh01Y-L10jXJNEoijAkrV9hTZMpOo/edit#gid=152008431

For example, I'm hearing that there's a backlog for the washing and packing, which is why the lasers aren't running at full capacity. I keep saying we can make up for time on the washing with more volunteers, but once you've lost a day of laser production, you cannot ever make it back up.

[afroleft]

13th Apr 2020

• Production is up so we are making our way through orders. If I had a hat on I’d take it off a hundred times to all those involved
• Hit a roadblock on our Manchester MRi order. Waiting for infection control to green light our 500 shipment. Covid lead from the Trust made the order so I don’t imagine there will be much of a holdup.
• Aintree Sister nearly cried when I told her we could get her shipment out this week. A huge amount of appreciation from the customers @JackReason85 and I are dealing with. Trying to feedback where I can ♥️
• Now have 2 active people ready to do deliveries. @JackReason85 managing them with Order Trello board.
• Tried to add a bit of a “helping hand” content to the volunteer onboard landing spot — Made a pull request on the production.md doc Link tagged @JackiePease for review
• Shared the call out for volunteers. Quite a few coming through now. Will wait for Jackie’s steer on when to dial this back
• @goatchurchprime raises a good point here. Classic manufacturing dependent events + variations of throughput at each stage. Without being there it’s quite difficult to make suggestions. Trying to get over on Friday.
• Considering the PPE liability question marks, I did a lunchtime remix on our identity. Proposal here: DoES Visor Project > DoES PPE · Issue #77 · DoESLiverpool/covid19 · GitHub
• Steph has done a magnificent job on producing us campaign videos in next to no time. See what you think; Campaign Videos · Issue #78 · DoESLiverpool/covid19 · GitHub
• Call with Dave MacMillan about Rolling order for Liverpool Heart & Chest. He is game for distributing them across the North West Trusts (see #59) Wants 2000 per week and then some. Could cost a lot so is going to see if they can make charity contributions to our campaign. Fair bit to firm up, will follow up with proposal.
• Thank you again to each and every one of you working on the production.

[ajlennon]

Another busy day here focussed primarily on the regional & national effort

• Kicked off a Google sheet to capture the regional local hubs we are starting up in the North West with an emphasis on geolocation so we can work out which of these works best to connect supply to demand. A lot of these options are due to the ever awesome Coffee_Dave. Currently 3DCrowd have half a million orders on their books...

• Spent a large part of my time with the 3DCrowd logistics tool, based on AppSheet. Unfortunately a lot of the early 3D Printing registrations are missing key address information to enable us to geolocate them so there's a job of work to call them for that information. I have some team members working on this but we need more help if anybody has time.

• We're taking delivery of pre-cut visors and elastic at DoES for shipping out to regional hubs in order to enable them to pack the 3DCrowd Prusa design of visor. They should be coming in on Wednesday / Thursday and I am bringing on a resource to help with this.

• I had an extensive conversation with one of the 3DCrowd guys on what we need to be doing re: liability issues which I've captured in #79. Key takeaways are it doesn't matter what we say we're delivering, we must have CE approval at this time. 3DCrowd and North Wales are working on this. 3D Crowd want to submit a variant of the DoES design for CE approval

• Vicky McIntyre did some interview and workspace shots last week which she's edited and kindly sent over to us. Have passed the the high quality versions onto @afroleft for review.

[amcewen]

• Rearranged Room 29 to separate out areas for finished frames and visors to get stored; in progress orders to be made up; and finished orders to be held awaiting dispatch
• Boxed up the remainder of our first order from the other day, and two new orders. 740 visors ready to go out tomorrow to three different hospitals, which will be 1000 delivered!
• Set up a whiteboard in the main room where we can write down the orders we've completed, so people in the space can see how they're helping
• @JackiePease took four or five people through the onboarding process, and there was plenty of activity on all of the stations - laser-cutting, visor cutting and cleaning.

There are another 200 visors completed, and over a thousand more of the clear plastic ready too. We need to get some more ziploc bags to get things bagged up and counted through to the stockpile...

[mjamjoum]

Finance update:

1) We have gotten our GFM funds (finally) 2) We currently have c.GBP19k. As it stands right now. We have:

• GBP6.0k spent on materials
• GBP8.0k earmarked for payment of staff
• GBP2.0k earmarked for additional materials

The above will allow us to produce at for about 10 days. Our daily burn-rate is between GBP900 - GBP1,400 depending on amount of materials used.

This leaves us with about GBP2-3k buffer which we will allocated after 10-days which we will allocate at that time.

Current plan is to produce for 10 days paying individuals, subsequent on that, we will be re-evaluating how much funds we have left for production. As of a right now though we are using a conservative methodology.

@amcewen will be summarising by end of the today how many paid employees we have. This may adjust our burn rate.

Bank account and new business is still being held up. I have a call with the bank at 3:00pm today to hopefully be able to close this off.

Please let me know if you have any questions.

Thank you, Mazen

[ajlennon]

This is no criticism of you @mjamjoum this is really excellent work thanks.

That said I really don't understand why we're finally manufacturing and somehow because of the commercial decisions we're taking we are looking at having to stop in 10 days.

That's self-evidently a really really bad move. We really need this to be self-sustainining imho.

Ultimately it seems to me we cannot both be giving away visors and also paying people to make them. Doesn't make sense.

[ajlennon]

That said there may be another option we can bring online in that time-frame. When 3DCrowd get a laser cut design CE approved they will be supporting laser cut. We can then pivot to using their materials and infrastructure, not paying people, and act as a local hub for them to enable us to continue. That might actually work quite well

[mjamjoum]

This is no criticism of you @mjamjoum this is really excellent work thanks.

That said I really don't understand why we're finally manufacturing and somehow because of the commercial decisions we're taking we are looking at having to stop in 10 days.

That's self-evidently a really really bad move. We really need this to be self-sustainining imho.

Ultimately it seems to me we cannot both be giving away visors and also paying people to make them. Doesn't make sense.

@ajlennon I completely agree but due to legal implications as it currently stands we can't be selling as it stands right now. Unless things have changed - @afroleft you can confirm they have not.

We also are setting 10-days now, but we may have more runway closer to the date when we re-assess. Last thing we want us for us to over-estimate, so I will continue to be conservative in all my estimates just to make sure things down sour.

But as discussed below and re-iterating here - we can use the materials at DoES and the people who produce it are doing it purely on a volunteer basis, then happy days. But we will end all operations outside of DoES unless those individuals are:

• Making the visors that Liverpool Heart and Chest Hospital has already accepted;
• Using materials already purchased by DoES; and
• Doing it a volunteer basis

So if what we do with 3DCrowd meets the above, then we can do it just that.

I hope that helps.

[JackiePease]

We seem to be having a reasonable success rate so far in bringing in volunteers to DoES Liverpool, and I'm sure there are more people out there who'd love to help that we could reach.

I would think that we ought to be able to extend this beyond 10 days, especially if there are donations from the hospitals.

---

From: mjamjoum notifications@github.com Sent: Tuesday, April 14, 2020 10:38:23 AM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: Jackie Pease jackiepease@hotmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)

This is no criticism of you @mjamjoumhttps://github.com/mjamjoum this is really excellent work thanks.

That said I really don't understand why we're finally manufacturing and somehow because of the commercial decisions we're taking we are looking at having to stop in 10 days.

That's self-evidently a really really bad move. We really need this to be self-sustainining imho.

Ultimately it seems to me we cannot both be giving away visors and also paying people to make them. Doesn't make sense.

@ajlennonhttps://github.com/ajlennon I completely agree but due to legal implications as it currently stands we can't be selling as it stands right now. Unless things have changed - @afrolefthttps://github.com/afroleft you can confirm they have not.

We also are setting 10-days now, but we may have more runway closer to the date when we re-assess. Last thing we want us for us to over-estimate, so I will continue to be conservative in all my estimates just to make sure things down sour.

But as discussed below and re-iterating here - we can use the materials at DoES and the people who produce it are doing it purely on a volunteer basis, then happy days. But we will end all operations outside of DoES unless those individuals are:

• Making the visors that Liverpool Heart and Chest Hospital has already accepted;
• Using materials already purchased by DoES; and
• Doing it a volunteer basis

So if what we do with 3DCrowd meets the above, then we can do it just that.

I hope that helps.

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[mjamjoum]

We seem to be having a reasonable success rate so far in bringing in volunteers to DoES Liverpool, and I'm sure there are more people out there who'd love to help that we could reach. I would think that we ought to be able to extend this beyond 10 days, especially if there are donations from the hospitals. … ____ From: mjamjoum notifications@github.com Sent: Tuesday, April 14, 2020 10:38:23 AM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: Jackie Pease jackiepease@hotmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60) This is no criticism of you @mjamjoumhttps://github.com/mjamjoum this is really excellent work thanks. That said I really don't understand why we're finally manufacturing and somehow because of the commercial decisions we're taking we are looking at having to stop in 10 days. That's self-evidently a really really bad move. We really need this to be self-sustainining imho. Ultimately it seems to me we cannot both be giving away visors and also paying people to make them. Doesn't make sense. @ajlennonhttps://github.com/ajlennon I completely agree but due to legal implications as it currently stands we can't be selling as it stands right now. Unless things have changed - @afrolefthttps://github.com/afroleft you can confirm they have not. We also are setting 10-days now, but we may have more runway closer to the date when we re-assess. Last thing we want us for us to over-estimate, so I will continue to be conservative in all my estimates just to make sure things down sour. But as discussed below and re-iterating here - we can use the materials at DoES and the people who produce it are doing it purely on a volunteer basis, then happy days. But we will end all operations outside of DoES unless those individuals are: Making the visors that Liverpool Heart and Chest Hospital has already accepted; Using materials already purchased by DoES; and * Doing it a volunteer basis So if what we do with 3DCrowd meets the above, then we can do it just that. I hope that helps. — You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub<#60 (comment)>, or unsubscribehttps://github.com/notifications/unsubscribe-auth/ADBVRUDXXSRD3THBVB2IJTDRMQVI7ANCNFSM4ME4MQXQ.

I completely agree "we ought" or "should", but financial speaking we will budget for now that we cannot, if things change we can adjust accordingly - but at this point in time we will not forecast for something we do not have. We can always change course, but in the end, I do not want us to commit financially to anything we cannot meet. Donations, etc. are all possibilities but have not materialized yet / or even been in anyway promised.

I hope that makes sense

[ajlennon]

@ajlennon I completely agree but due to legal implications as it currently stands we can't be selling as it stands right now. Unless things have changed - @afroleft you can confirm they have not.

I understand what you are saying @mjamjoum but the decisions made due to legal implications where, in my understanding, based more or less on guesswork. The latest clear legal advice I have is that in terms of our liability it doesn't make any difference whether we sell or give items away - see #79. Given this advice the "can't be selling" isn't correct imho. What we actually need to be doing is providing a laser cut visor to a design that has been put to a notified body for CE approval to cover ourselves.

[ajlennon]

I completely agree "we ought" or "should", but financial speaking we will budget for now that we cannot, if things change we can adjust accordingly - but at this point in time we will not forecast for something we do not have. We can always change course, but in the end, I do not want us to commit financially to anything we cannot meet. Donations, etc. are all possibilities but have not materialized yet / or even been in anyway promised.

I also want to emphasise that I don't want to "shoot the messenger" @mjamjoum. I am very grateful for you putting the financial situation clearly as it focusses us on the strategic decisions that need to be made to address the commercial realities

[plastictactics]

@mjamjoum I appreciate the clarity you are bringing to this. Money would be helpful but it is more important to have clarity so I can make decisions on who to bring in over here.

Can confirm that we are:

• Making the visors that Liverpool Heart and Chest Hospital has already accepted;
• Using materials already purchased by DoES; and
• Doing it a volunteer basis

As of last night we have made 154 bands, 205 straps. (To make the most of the material we have to cut in an uneven ratio of bands to straps, but we'll balance that number out over the coming days.)

We now have 4 operators inducted and are making more today in at least 3 shifts.

It would be ideal if someone could collect from us so we don't have to stop production - we're not far from DoES. Call me on 07857 904 804 if you think you can arrange this.

[ajlennon]

Great work @plastictactics - I am meeting somebody at DoES at 3pm. Could pop over and do a pick up if you tell me where?

[plastictactics]

9 Oldham Place, L1 2SU. Thanks Alex. On an unrelated note, could you think about how your visit to DoES might become part of the access/rota system we're resolving in #69, if it's not already? Aiming for one clear and well-known source of information that captures who is at DoES now and in the future - appreciate you might not have answers or time to implement a solution but just want to keep it in people's minds with a hope we can get collective clarity on it soon.

[ajlennon]

9 Oldham Place, L1 2SU. Thanks Alex. On an unrelated note, could you think about how your visit to DoES might become part of the access/rota system we're resolving in #69, if it's not already? Aiming for one clear and well-known source of information that captures who is at DoES now and in the future - appreciate you might not have answers or time to implement a solution but just want to keep it in people's minds with a hope we can get collective clarity on it soon.

Good question. I don't have a clear view of when I'll be there. What about a sign in and out sheet on the door for people not on a defined rota?

[plastictactics]

We had four volunteers operating the laser more or less continuously from 09:30 to 17:00 today - churning out another 140 headbands and 76 straps despite a few glitches with the laser. That means a rough average per visor is around 4 minutes all things considered. @JackiePease is collecting shortly. We don't have a full schedule of volunteers tomorrow, and I can't afford to do it for the balance of the day unfortunately, but we'll do what we can.

For what it's worth - turns out there's something like a 1MB limit on files we can send to this laser (Laser Pro Mercury II), and each set of the fiddly adjustable strap cuts had become riddled with extra nodes after being converted between various bits of software, with each strap causing 121KB for on our setup. Reducing the nodes has taken the file size (including five straps) down to 318KB. Seems unlikely the person that needed that info is reading here, but worth a shot.

I've also been somewhat aggressively closing github issues in the hope that this increases engagement. I feel a bit out of the loop in my laser bunker, so it's really helpful when people keep it updated and relevant.

[ajlennon]

Sorry picking up totally went out of my head with everything else - you're sorted now @plastictactics ?

[ajlennon]

@plastictactics

. On an unrelated note, could you think about how your visit to DoES might become part of the access/rota system we're resolving in #69

Re-thought this. I agree single source of truth is better. I'll add some rows into the rota when I work out what the current incarnation is :))

[ajlennon]

14/04/20

Today: It was morning and now it's evening so I assume things must have been happening...

• More time progressing CE approvals, liasing and understanding where this is going particularly re: laser cutting CE approval.
• Engagement on regulatory approvals with Helpful Engineering
• Two 3DCrowd area coordinators came over to DoES today to introduce. One will be helping me to manage 3DCrowd orders as a local hub.
• Moving on outreach on die-cutting / laser cutting capability
• Moving on data-sanitisation of 3DCrowd North West volunteers.
• Outreach on corporate sponsorship

[plastictactics]

Yes thanks all sorted 👍

On 14 April 2020 17:42:49 Alex Lennon notifications@github.com wrote:

Sorry it totally went out of my head with everything else - you're sorted now @plastictactics ?

-- You are receiving this because you were mentioned. Reply to this email directly or view it on GitHub: https://github.com/DoESLiverpool/covid19/issues/60#issuecomment-613552135

[afroleft]

14th Apr 2020

Follow up on yesterday’s points:

Hit a roadblock on our Manchester MRi order. Waiting for infection control to green light our 500 order. Covid lead from the Trust made the order so I don’t imagine there being much of a holdup.

Now unblocked and shipping first thing tomorrow morning.

• Considering the PPE liability question marks, I did a lunchtime remix on our identity. Proposal here: DoES Visor Project > DoES PPE · Issue #77 · DoESLiverpool/covid19 · GitHub

Jackie made some good suggestions Link. Zarino is going to add the new logo to website Link

• Tried to add a bit of a “helping hand” content to the volunteer onboard landing spot — Made a pull request on the production.md doc Link tagged Jackie for review

Looks like the clarification of technical / non technical roles is helping volunteers figure out where they can fit in, so win win there.

Today:

• A lot of work is happening on the orders, processing and fulfilment over on Trello link
• We now capture delivery or collection preferences. Question leans for collection / delivery if you’re stuck
• Some of our orders haven’t been delivered by 3rd Parties, so we are now picking them up
• 📦 We now have a little WhatsApp group for delivery drivers. If you know anyone that might be able to help with deliveries, let me know.
• DoES now has a Vimeo account. Much nicer streaming quality and no pre-role Ads. Refreshed campaign videos live there now DoES Liverpool on Vimeo
• Set out ideas for the Funding Roadmap here. Ideas welcome --> #81

[amcewen]

Was mostly on work-to-pay-the-bills today, so not lots to report here.

• Met Sean Tomlinson from our neighbours (two blocks over) Liverpool School of Tropical Medicine, who took some of our PETG 3D printer filament stock to feed their print farm. As our Ultimakers have finished their first order, we'll need to decide how to feed 3D printed options into our order system @afroleft, @JackReason85
• Flushed through a couple more orders this evening for @DoESsean's delivery runs over to Fazakerley and Manchester

I've replicated a version of the orders Trello on a whiteboard in the main room, so people visiting in person can see the progress they're helping us make...

[mjamjoum]

Finance update:

I have created forms to be completed by staff. I have sent out these forms to @afroleft and @amcewen as they will be set out a line managers. All individuals who want to be paid will have to complete these forms (they should be uploaded as well to the main page so they can be easily pulled). In addition an expense form has been completed.

In addition, only staff working underneath @amcewen are expected to be paid. I have created a master form for him to note who is working. It will automatically calculate the amount owed to date (very easy to populate).

Anyone who is to be paid must complete the form, must get it approved by Tom or Adrienne. Once the form has been approved it can be sent to covidliverpoolfinance@gmail.com.

Any questions please let me know.

Thank you, Mazen

[hannah-forbes]

Marketing Update

Hey everyone, I thought I’d fill everyone in on the marketing activities, who’s doing what, progress and how you can submit content.

Social Media

• Posts throughout this week have been scheduled inline with Stephanie’s content plan (attached)
• @JackiePease and I are posting and engaging with followers
• Posts for next week will be scheduled on Monday morning
• I’ll also be doing some live posting at 8 pm tomorrow
• All posts are in Buffer and available to be edited by all (@afroleft has access but anyone else welcome to it, give me a WhatsApp on +447539438705)

Outreach

• I have been sending emails to local organisations to try and appear on mailing lists and social media.
• You can add organisations and see progress on this excel sheet
• We’ll also begin working directly with trusts to get some coverage and comms from them. Waiting on further instruction at the moment.

Press

• Jaine sent the attached press release out to lots of outlets last week.
• I’m now following up with each of them by phone to push for some coverage. We'll also seek to update the press release and the key stories in line with the self-organization and grassroots movement as suggested by @ajlennon

Content

• New refreshed videos are being circulated over the next few days. See them on vimeo
• If you have video and photos you’d like sharing please add them to the Dropbox (I will assume all media there is signed off)
• If you have an article you’d like me to share, it’s the other tab on the excel sheet.
• We’re in particular need for photos and videos of delivery so if you can add this to the dropbox (with the name delivery somewhere) that would be great

Website & Funding Page

Website (and funding page I believe) is being managed by @zarino

Ways of Working

• Every Monday morning I will schedule the bulk of the posts for the week. I’ll also be doing spontaneous posts and stories with deliveries and other big news.
• Around this I’ll be doing calls to outlets and outreach as much as possible but happy for anyone to support this by adding to/updating the tracking sheet.

Any questions on the above let me know!

Content Plan.pdf DoES PPE — Press Release #1.docx

[afroleft]

15th Apr 2020

• Kicked off the rolling order to distribute 1000 DoES visors per week to 17 Trusts across Cheshire & Merseyside. --> #59
• Explained we have a lot of moving variables this end; people, tools, materials, handcrafted processes that might trip over here and there. They ok with that.
• On the process note, we keep throwing prospective suppliers at covid@, would be more helpful if we can extract what supplier can offer us and bip it in to here Link //cc Alex :)
• 🖐🏻 Can we get a rough idea of production numbers each day from DoES? @amcewen or @JackiePease are you able to help? Makes fulfilment planning and customer expectations easier to manage
• New videos are up link. Warm response. Liverpool Heart & Chest sharing the video through their channels + other Trusts across region. Some peeps cried (apparently)
• Running out of bandwidth and energy this end, so had to pass up on helping Adrian with procurement. Anyone up for rolling their sleeves up here? would appreciate it.

Progress! ✅ Aintree ✅ MRi ✅ The Walton ✅ East Lancashire Trust ✅ Liverpool Heart & Chest

[ajlennon]

15th Apr 2020

Here's my day...

• 3DCrowd/DoES: Continuing to progress CE application issues and nailing down what the legals actually are (3DPrinting, Laser Cutting, Injection Moulding processes)
• 3DCrowd: Kicking off a bid application for 50K to supply a standardised visor design nationally.
• 3DCrowd: Sanitised all the North West volunteers into (524) the right regions and small orders (2455 pieces) into regions too Mainly moved into Cumbria & North East region.
• 3DCrowd: Local hubs are setting up tonight in Northwich and Gawsworth (Cheshire) hubs tonight.
• 3DCrowd: Jacobs Factory (Warrington) opening up a local hub from Friday (couple of days a week)
• 3DCrowd: Jennifer James & her daughter spinning up in DoES Liverpool local hub - 200 off ready to go - :clap:
• 3DCrowd/DoES: Talked to Directors at Care UK about what we're doing - also they raised gowns are the next big national problem (think disposable bin liners with sleeves)
• 3DCrowd/DoES: Bringing up new Laser Cutting facilities here to expand manufacturing capacity.
• DoES: Sensor City is opening :rocket: Meeting Dan Watson tomorrow for him to pick up polyprop (@afroleft @amcewen is anybody managing inventory?)
• DoES: Taking polyprop to Jim @ Woolton tomorrow morning for him to start laser cutting.
• 3DCrowd: Talking to local injection moulding businesses who reached out and want to help. Aiming to present their designs to NHS for review. These designs leverage their existing tooling (to avoid 20K tooling fees)
• 3DCrowd/DoES: Asking local doctors to do a front-line comparative review of DoES versus Kitronix laser cut designs for input to 3DCrowd CE approval submission.
• 3DCrowd/DoES: Engaging with the Royal Mail to see how they can help on logistics
• 3DCrowd/DoES: "Blood Bikers" volunteers have offered to help with delivery. Initially Cheshire wrt. NW. Need to ask how they might help in other regional areas.
• 3DCrowd/DoES:Feedback on vinyl cutting is that it works really well

[amcewen]

15th April 2020

• Ran three new volunteers through the onboarding
• Sourced lots of bags so we can continue bagging up all the stuff we're building. Still need to work out a boxes/envelopes option for final packing, as we're getting low on old boxes we can reuse
• Assisted Jennifer and her daughter in setting up the 3DCrowd hub at DoES Liverpool
• Spoke to Radio Merseyside (not on air) about what we're up to so they could put a call out for volunteers
• Took delivery of a laser-cutter that Alex had allegedly arranged delivery of, including carrying it in and getting it up to the first floor. Have since heard that it shouldn't have been delivered to us? (@Sean-anotherone you can probably stand down on any commissioning)
• Received two deliveries of 3DCrowd prints
• Packed three more orders - only relatively small: 50, 36 and 35 visors. We've got a few thousand of the clear plastic sheets cut and ready, and a few hundred laser-cut frames ready. @huffeec and @Robotorium are coming in on Friday to help get the order system running sweetly.

Got back home just in time for the 8:15pm DoES Liverpool directors meeting, which was a short two hours this month...

[ajlennon]

Took delivery of a laser-cutter that Alex had allegedly arranged delivery of, including carrying it in and getting it up to the first floor. Have since heard that it shouldn't have been delivered to us? (@Sean-anotherone you can probably stand down on any commissioning)

• I'll check with Fil about whether this is loan or gift