The Daily

[afroleft]

Lots happening each day. Good time to up the coordination. Striking a balance between enough to get in a row but not too much that it cripples progress is always a tightrope.

Proposing that @ajlennon ,@amcewen, @mjamjoum and I update for now—can add more as when make our first steps.

A daily look back, few key bullet points, summaries not details, surfacing key decisions made, progress, headwinds etc.

@ajlennon:

• External Coordination (feeding in useful stuff from 3D Crowd, Helpful Eng etc.)
• Inventory updates

@amcewen production:

• What orders have shipped
• Roughly how many did we produce in a day

@mjamjoum:

• Any key financial decisions / updates
• How much is remaining in the pot

@afroleft

• Orders & fulfilment
• Partner & Third Party fulfilments
• Marketing & comms updates

---

Here’s a first swing (bit of a backlog, so a few more than usual):

• Liverpool Heart & Chest first order set to dispatch this evening 🚀
• Consultants there like our design more than the all other brands according to Dave: First Order: Liverpool Heart & Chest · Issue #58 · DoESLiverpool/covid19 · GitHub
• Liverpool Heart & Chest want 1000 per week rolling order
• We’re coordinating orders from DoES, Partners and Third Parties. #54
• Bit of a misfire with the website content, now been resolved—moving quickly with little support so expecting a misstep here and there
• Marketing switching gears to be focused on what we’ve shipped, customer stories
• Around 2/3 new orders coming in each day, mostly from frontline workers.
• 🚑 We are now prioritising orders based on clinical need. Gathered input for 20 doctors who have advised 1st ICU 2nd A&E 3rd Medical & Covid wards 4th other
• @amcewen in Trello we see the next order is Walton, does that marry up your end?

[Sean-anotherone]

The position on software etc is the biggest uncertainty - I was told that it came with no PC, so how to drive it remains an unknown.  Physical commissioning should not be too difficult as it has been working recently, although from the description received it may make more sense to use the tube and supply from this machine to get Monty working ( it cannalways be reverted when Monty's own laser is repaired or if we need to give it back).  This would involve a learning curve for the Lightburn software, but Monty is large and very capable so this option should not be ruled out if it is a possibility? I already proposed that if this new laser is to be commissioned rather than cannibalised it might actually fit on the bed of Monty, allowing it to plug straight in to the extract ducting.  A suitable reservoir for cooling water will be needed, but  Does have "bin" there before......

Sean Anotherone

[ajlennon]

Thanks @Sean-anotherone I kicked off an issue #86 and referenced the software Fil uses. I am happy to help setup and fiddle with any software stuff if somebody could look at physical commissioning. Over on the other issue @plastictactics mentions if DoES isn't appropriate for this Arthur has space. (And Coffee Dave is happy to help move if we need that to happen)

[Edit: He wants it back so can't cannibalise I'm afraid :)]

[Sean-anotherone]

As it sounds like cannibalising it to get Monty online is out, I'm happy to commission it anywhere local, a PC will be required, and a bin. Sean

[ajlennon]

Thanks @Sean-anotherone - will move us over to #86

[afroleft]

16th Apr 2020

• We need assembly instructions as customers are confused about assembly
• I have a few visors here, so will have a crack at producing some photos tomorrow.
• This from @plastictactics makes a lot of sense. Link
• Started work on the corporate sponsorship a few days back. Money is coming in now. I’m introducing Hannah so company directors can follow up for a mention on our website if they wish.
• Captured feedback from customers #90 + #88. No clear way to triage within Github so trusting if I leave it here, we can self organise around the most important stuff first
• Call with Cat Fitzpatrick tomorrow about our fulfilment process. Could do with pulling this together as a blog post we can share around. Not entirely sure why everyone else has theirs in a pickle.
• Salford Royal NHS Foundation Trust & 2 Nursing homes currently in production.
• ICU at Countess of Chester NHS Foundation Hospital ready to ship.

[amcewen]

16th April 2020 A quiet one for me today as I was working on other stuff.

• All the packed orders went out (@afroleft the Countess of Chester one was dispatched, I probably should've moved it in Trello, but I'm not 100% sure it was delivered - I'd assume so, but I only know it left...)
• Plenty of volunteers in working through production
• Made a start on the quarantine procedure for parts coming in from Little Sandbox, @plastictactics, and people who've been cleaning at home, as we were getting a bit of a backlog
• Should get the in-production orders packed early tomorrow. @afroleft will see where you are with instructions and can probably help too - would be good to get something into the orders on that front

Also heard from Prof. Mitch McEwen (no relation) at Princeton's School of Architecture that they've been cutting the design over there and it's going down well with ER doctors!

[ajlennon]

16th April 2020

I had the, in hindsight ridiculous, idea that I might be able to take the afternoon off. More fool me.

Mostly firefighting today

• progressing the national grant application we're trying to get in tomorrow
• progressing the CE certifications / engaging with options for injection moulding / looking at NHS thoughts on DoES versus Kitronix laser cut designs
• Sensor City delivered 160 bands today which was great
• Delivered 40 sheets of poly to Jim's personal makerspace (the man's a god)
• Took delivery of 2000 off 3DCrowd visors and elastics for supply to the NW which Jennifer is handling as local hub coordinator.
• Beginning to work out what we do with the Fil laser cutter.

[Sean-anotherone]

I will be able to head over tomorrow, but not until about 4:30 or so Sean

[ajlennon]

17th April 2020

More of the same today

• organising the region for 3DCrowd
• Jennifer and daughter Bella are going great guns packing and shipping Prusa printed visors for 3DCrowd
• Max got the grant application in for CE approval funding. :crossed_fingers:
• delivery to Aintree
• picked up injection moulded samples to evaluate from a company in Warrington
• looked at sourcing acetate
• Sean started looking at getting Fil's loaned laser cutter going

[afroleft]

17th Apr 2020

• Call with Cat from Cambridge University. She is looking to support national collaboration. Tried digging in to find out exactly what that meant — she was actually looking for ideas.
• One thing I suggested was a way to help local teams with procurement. Material availability, locations, variants, lead times, costs, delivery options. National availability map, supporting local initiatives
• She’s keeping up with the CE mark situation. Sending over info to us as it comes through. Imagine Alex will be on top of this
• Thinks our fulfilment process is out ahead than others she has seen. Asked if we can set it out in a blog post to share across country and US Helpful Eng.
• If you haven’t seen already, Roboto has done a magnificent job with drawing out assembly instructions link
• Big 1500 order in today to support all of East Lancashire and Blackburn with Darwen CCG. 😬They are desperate. @ajlennon what's happening with all the units your mates producing around Liverpool?
• We need to improve our onboarding for Volunteers. Set out what here. Call with Zarino to map out a plan on simple / high value changes we can implement. Link
• Looks like we’ve ran out of visor material. Might need someone to pick up that inventory management role I brought up a while back (link)
• Happy Friday (Link) 🐶

[afroleft]

delivery to Aintree

@ajlennon what order number was that? //cc @JackReason85

[ajlennon]

@ajlennon what order number was that? //cc @JackReason85

3DCrowd (Jen is running the 3DCrowd hub in parallel to the DoES model in Dinky atm. My hope is there is a way to merge SOP, fulfilment and product with the national platform at some point - i.e. the type of thing you were talking to Cat about. This may be possible, may not be possible, or may be possible to some degree)

Thinks our fulfilment process is out ahead than others she has seen. Asked if we can set it out in a blog post to share across country and US Helpful Eng.

So we won Wave 2 of HE project submissions so are engaged with them and their folks are writing pieces on us / with us.

Seems useful to engage on the Slack there with blog posts etc. to further and promote what we're up to with fulfillment... And indeed the excellent NHS feedback on the design.

Big 1500 order in today to support all of East Lancashire and Blackburn with Darwen CCG. grimacingThey are desperate. @ajlennon what's happening with all the units your mates producing around Liverpool?

• The big short term win would be to have Gerald manned as much as possible.

• Sensor City delivered to us (they are part time)

• @plastictactics is I understand it delivering to us?

• Jim is cutting away, I'll be picking up when he's done a load and dropping more material.

• We're trying to get Fil's laser cutter up and running.

[Edit]

• @afroleft The laser cutting Coffee Dave's managing for us are all doing DoES design and he estimates manufacturing 800+ / day

Will add to this as I have more information.

[amcewen]

17th April 2020

• Another three orders packed - 400 more visors in total. Two have gone out, the last one will go on Sunday
• Ordered a bunch of boxes and padded envelopes, so hopefully that'll sort the packaging side out (have been reusing old packaging so far, but we're getting low on that)
• We've still got 2500+ clear plastic visors prepped, but we will need some more soon. That's reaching the top of my things-to-sort out list
• We've got another 500 visors all ready to go, which is half of the first repeat order for LHCH

[amcewen]

19th April 2020

• @JackiePease went over to Halifax to collect a new laser tube for Gerald, after its power had dropped markedly yesterday.
• @Sean-anotherone fitted the new tube, and we spent all evening getting it back to a state where I think it's now working, but needs the speed/focus tuning to get up and running fully again
• Packed our first recurring order for Liverpool Heart and Chest Hospital, another thousand visors. That takes us to 2766 shipped!

[afroleft]

That takes us to 2766 shipped!

Top banana team 🙌🏼

[ajlennon]

21 April 2020

• [DoES] Heavy duty 8-8-8 4-hole punch on order. Should have been here by now...
• [DoES/3DCrowd[ Vinyl cutter arrived to planning start looking at processes to cut out visor shields
• [DoES/3DCrowd] External laser cutting can now deliver circa 1000/day PPE visors (need to liaise on fulfilling our orders)
• [DoES] Spoke to LCH about increasing orders by 2000 / week.
• [3DCrowd] Blocked on 3DCrowd visors - need to source more. Percentage of 25K arriving end of week (2k?). Percentage of 55K arriving end of month (4-5K?)
• [DoES/3DCrowd] Engaged with Royal Mail. They can help with local deliveries. Need to put a logistics plan in place.
• [DoES] Got Creality CR10-S working for PETG prints. Starting Versktan stacks
• [3DCrowd] DoeS local hub under Mick's management. All running smoothly
• [DoES] Scan and Make - Fil bought laser replacement @ £300, for delivery 27th.
• [3DCrowd] Stock check robot should make producer stock easier to track.

[mjamjoum]

Hey team,

Finance update:

Please find attached the expense form and payroll form. Please complete the form and submit it with your expense receipts.

All expenses and payroll must be approved by a Manager (i.e. Alex, Tom or Adrian should be cc'd and they must respond back approved). Please send your payroll or your expense reimbursement form to covidliverpoolfinance@gmail.com and cc' john@doesliverpool.com.

If possible could someone please post these to the central location. I cannot as I do not have admin access and share with anyone who needs their expenses reimbursed.

Expenses.xlsx Payroll.xlsx

We look to turn around any expenses submitted now in 48 working hours.

Thank you in advance, Mazen

[ajlennon]

Hey @mjamjoum - great stuff!

Had a question in - can costs against deliveries be re-imbursed (e.g. should people keep track of mileage if they are driviving around) ?

[mjamjoum]

@ajlennon -why not, tell everyone to track it and we will try finding an appropriate amount to provide for people. We will see how much cash is left over at end and try to reimburse as many costs as possible

[amcewen]

23 April 2020 A couple of day's-worth of updates...

• Our packaging arrived, so now we can nicely package (up to) 500 visors in a box, and any smaller (fewer than 100) orders into big padded envelopes
• I gave a talk about what we're doing to the IoT London meetup alongside 3Dcrowd and ScrubHub.co.uk
• Dean from Liverpool Heart and Chest Hospital came to collect one of their visor orders, and also brought a sample gown to see if we could help with that. I walked him up the road and introduced him to Mary from Fabrication Studio, and it looks like they're working up some samples for him
• @JackiePease dug into the sourcing-clear-plastic problem, and ordered 10,000 A4 sheets which turned up this morning, so that solves our materials issues for a while
• Shipped more orders! We've now shipped over 4500 visors, and there are another 500 boxed up ready to go out, so we're over 5000!!! :tada:

[afroleft]

5000 🙌🏼

More updates this end. Will follow up shortly

[afroleft]

26th Apr 2020

Been a while since updating here as it’s mostly been shovelling through the rinse repeat work this end. That said, new things are bubbling up, so here’s a quick teardown:

• David Connor from the Optimum Group has spun up operations and is now ready to supply orders. We’re proposing that he splits the weekly Liverpool Heart & Chest Hospital / Cheshire & Merseyside Deanery order with DoES.
• We’re hammering through orders and cleared a lot of our backlog.
• @JackReason85 has been staying on top of deliveries, making sure they show up and customers are happy before moving them over to the Steve Wonder column.
• We’re now mostly focused on supplying LHCH rolling orders which is supplying other hospitals in the Cheshire & Merseyside region. Liverpool Womens took a shipment the other day.
• We’ve also been propping up the East Lancashire CCG with big orders.
• Aintree have had a big shipment of PPE that they are now distributing across the wards, so looks like we’ve done our stop gap job there.
• The above points bubble up questions for what the main goal of this project is, how do we keep score and what’s next. Will follow up in another thread once we have something half baked we can all kick the tyres on.
• We’ve been supporting some local makers financially with our pot of money raised. @KarlDunkerley and team have done a spectacular job rolling their sleeves up.
• Marketing focus now organising around “healthcare teams, come and order a free box”. Fund raising slow down but that’s ok, volunteers seem to be coming through at a manageable rate, next big focus is to reach as many healthcare workers as we can while we have the materials and funding to support.
• Would be great if you can all help us spread this message.
• Lastly, I’m in touch with my former team at Patchwork. They are currently partnered with Shield NHS (link). If they need extra capacity in critical need Hospital wards, we’ll explore supplying further afield across the UK.

[KarlDunkerley]

Good to see a summary. My team and I are now waiting to hear from Southport Hospital and the North Sefton GP network.

We have a huge number of nursing and care homes around here so we having been making samples bags that the team will take around the area. Luckily the 130 or so homes are tightly concentrated and I've compiled a list that includes ones we have and others have already supplied. This will be a big activity this week to ensure no one is left behind.

We've also supplied a children's home. These are difficult to reach as they do not publish where they are and come under Ofsted not CQC. My contact is trying to spread the word.

In some cases we are bypassing central co-ordination as we find people in the teams who spread the word to other teams. I was dropping off some to the Phlebotomists and got chatting to an ambo driver which led to supplying 100 to three NWAS depots.

We also have family and friends wanting to donate so I will point them to the central fund.

Have also been giving thought to using boxes in post offices etc so people can buy one and sponsor x free for care and NHS staff. Has anyone else given any thought to this?

Just want to say thanks for all the support from Does and Dave Connor.

Keep up the good work everyone.

Karl

Sent from Outlook Mobilehttps://aka.ms/blhgte

---

From: Tom Darlow notifications@github.com Sent: Sunday, April 26, 2020 4:31:39 PM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: KarlDunkerley karldunkerley@gmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)

26th Apr 2020

Been a while since updating here as it’s mostly been shovelling through the rinse repeat work this end. That said, new things are bubbling up, so here’s a quick teardown:

• David Connor from the Optimum Group has spun up operations and is now ready to supply orders. We’re proposing that he splits the weekly Liverpool Heart & Chest Hospital / Cheshire & Merseyside Deanery order with DoES.
• We’re hammering through orders and cleared a lot of our backlog.
• @JackReason85https://github.com/JackReason85 has been staying on top of deliveries, making sure they show up and customers are happy before moving them over to the Steve Wonder columnhttps://www.youtube.com/watch?v=WvRwR-hZDVY.
• We’re now mostly focused on supplying LHCH rolling orders which is supplying other hospitals in the Cheshire & Merseyside region. Liverpool Womens took a shipment the other day.
• We’ve also been propping up the East Lancashire CCG with big orders.
• Aintree have had a big shipment of PPE that they are now distributing across the wards, so looks like we’ve done our stop gap job there.
• The above points bubble up questions for what the main goal of this project is, how do we keep score and what’s next. Will follow up in another thread once we have something half baked we can all kick the tyres on.
• We’ve been supporting some local makers financially with our pot of money raised. @KarlDunkerleyhttps://github.com/KarlDunkerley and team have done a spectacular job rolling their sleeves up.
• Marketing focus now organising around “healthcare teams, come and order a free box”. Fund raising slow down but that’s ok, volunteers seem to be coming through at a manageable rate, next big focus is to reach as many healthcare workers as we can while we have the materials and funding to support.
• Would be great if you can all help us spread this message.
• Lastly, I’m in touch with my former team at Patchworkhttps://www.patchwork.health. They are currently partnered with Shield NHS (linkhttps://shieldnhs.org). If they need extra capacity in critical need Hospital wards, we’ll explore supplying further afield across the UK.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHubhttps://github.com/DoESLiverpool/covid19/issues/60#issuecomment-619570493, or unsubscribehttps://github.com/notifications/unsubscribe-auth/AIHFDDYDWRB7ATR3TQNJIODRORHVXANCNFSM4ME4MQXQ.

[KarlDunkerley]

Tom, feel free to pass my details on to Shield.

Sent from Outlook Mobilehttps://aka.ms/blhgte

---

From: Tom Darlow notifications@github.com Sent: Sunday, April 26, 2020 4:31:39 PM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: KarlDunkerley karldunkerley@gmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)

26th Apr 2020

Been a while since updating here as it’s mostly been shovelling through the rinse repeat work this end. That said, new things are bubbling up, so here’s a quick teardown:

• David Connor from the Optimum Group has spun up operations and is now ready to supply orders. We’re proposing that he splits the weekly Liverpool Heart & Chest Hospital / Cheshire & Merseyside Deanery order with DoES.
• We’re hammering through orders and cleared a lot of our backlog.
• @JackReason85https://github.com/JackReason85 has been staying on top of deliveries, making sure they show up and customers are happy before moving them over to the Steve Wonder columnhttps://www.youtube.com/watch?v=WvRwR-hZDVY.
• We’re now mostly focused on supplying LHCH rolling orders which is supplying other hospitals in the Cheshire & Merseyside region. Liverpool Womens took a shipment the other day.
• We’ve also been propping up the East Lancashire CCG with big orders.
• Aintree have had a big shipment of PPE that they are now distributing across the wards, so looks like we’ve done our stop gap job there.
• The above points bubble up questions for what the main goal of this project is, how do we keep score and what’s next. Will follow up in another thread once we have something half baked we can all kick the tyres on.
• We’ve been supporting some local makers financially with our pot of money raised. @KarlDunkerleyhttps://github.com/KarlDunkerley and team have done a spectacular job rolling their sleeves up.
• Marketing focus now organising around “healthcare teams, come and order a free box”. Fund raising slow down but that’s ok, volunteers seem to be coming through at a manageable rate, next big focus is to reach as many healthcare workers as we can while we have the materials and funding to support.
• Would be great if you can all help us spread this message.
• Lastly, I’m in touch with my former team at Patchworkhttps://www.patchwork.health. They are currently partnered with Shield NHS (linkhttps://shieldnhs.org). If they need extra capacity in critical need Hospital wards, we’ll explore supplying further afield across the UK.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHubhttps://github.com/DoESLiverpool/covid19/issues/60#issuecomment-619570493, or unsubscribehttps://github.com/notifications/unsubscribe-auth/AIHFDDYDWRB7ATR3TQNJIODRORHVXANCNFSM4ME4MQXQ.

[KarlDunkerley]

BTW I have found the CQC site invalubale for gleaning info. You can search an area and download a spreadsheet for cleaning. You can also access individual reports to find out how many staff and beds there are etc. Also helps avoid duplicate effort if you liaise with leaders of other efforts. Cheers,

On Sunday, 26 April 2020, 16:31:40 BST, Tom Darlow <notifications@github.com> wrote:  

26th Apr 2020

Been a while since updating here as it’s mostly been shovelling through the rinse repeat work this end. That said, new things are bubbling up, so here’s a quick teardown:

• David Connor from the Optimum Group has spun up operations and is now ready to supply orders. We’re proposing that he splits the weekly Liverpool Heart & Chest Hospital / Cheshire & Merseyside Deanery order with DoES.
• We’re hammering through orders and cleared a lot of our backlog.
• @JackReason85 has been staying on top of deliveries, making sure they show up and customers are happy before moving them over to the Steve Wonder column.
• We’re now mostly focused on supplying LHCH rolling orders which is supplying other hospitals in the Cheshire & Merseyside region. Liverpool Womens took a shipment the other day.
• We’ve also been propping up the East Lancashire CCG with big orders.
• Aintree have had a big shipment of PPE that they are now distributing across the wards, so looks like we’ve done our stop gap job there.
• The above points bubble up questions for what the main goal of this project is, how do we keep score and what’s next. Will follow up in another thread once we have something half baked we can all kick the tyres on.
• We’ve been supporting some local makers financially with our pot of money raised. @KarlDunkerley and team have done a spectacular job rolling their sleeves up.
• Marketing focus now organising around “healthcare teams, come and order a free box”. Fund raising slow down but that’s ok, volunteers seem to be coming through at a manageable rate, next big focus is to reach as many healthcare workers as we can while we have the materials and funding to support.
• Would be great if you can all help us spread this message.
• Lastly, I’m in touch with my former team at Patchwork. They are currently partnered with Shield NHS (link). If they need extra capacity in critical need Hospital wards, we’ll explore supplying further afield across the UK.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub, or unsubscribe.