Open afroleft opened 4 years ago
Here's my update!
I was in DoES today on the laser cutter. I took the existing designs and modified slightly to fit onto the polyprop sheets we now have. We can fit 18 per sheet.
I optimised the laser cut process to print as quickly as possible. Power is 100 and Speed is 100. Faster than that and the cut becomes problematic. We can cut 18 in 20 minutes including sheet replacement.
By my maths if we ran the Gerald laser 24/7 that's about 9,000 headbands a week
I updated the WIki document on the above on how to make the Splash Visors as per @JackiePease
I spoke to ITV Granada Reports about what we're up to. That provisonally goes out tomorrow
I started creating a rough cut of an individual work sheet to track volunteer splash visor creation
I started thinking about a rota. I can help atm. @dazz-ling can help. @MatthewCroughan can help overnight. @DoESsean can help. We need to create a sheet to rota up who is in when.
I have a long chat with Tony Ryan of DTA who run schools nationally. He's aligned with the 3DCrowd model of local hubs and I discussed that DoES could act as a local hub for (a) materials supply to local schools and (b) taking output for order fulfillment. There's some thought needed on how the financials would work for that @mjamjoum
Next steps are:
Consultants there like our design more than the all other brands according to Dave: First Order: Liverpool Heart & Chest · Issue #58 · DoESLiverpool/covid19 · GitHub
@afroleft - is Hannah on here? - imho we need a big marcomms focus on this imho. We need to compare and contrast with Kitronix design.
I have no interest in a bun fight on who wins the design competition but pragmatically if we're acting as a local hub for fulfilment we need producers to be making our design not alternatives.
@ajlennon I would be happy to tend the laser cutter over night if you need that. I am not trained on it or a member of the space, so maybe that's not helpful. Just wanted to put the offer there.
@ajlennon I would be happy to tend the laser cutter over night if you need that. I am not trained on it or a member of the space, so maybe that's not helpful. Just wanted to put the offer there.
@drakard - brill - am setting up a basic rota sheet now
@drakard - happy to do a laser induction for you. When would be best?
@JackiePease Thank you Jackie. I can accommodate most times as I am self employed. My only constraint is travel by train, they stop around 9pm and start around 7am. Maybe it would make sense to do the induction before my shift starts, if I get allocated to one.
I made a spreadsheet to keep track of who's in when, a few days ago
Op do 9 apr. 2020 19:28 schreef drakard notifications@github.com:
@JackiePease https://github.com/JackiePease Thank you Jackie. I can accommodate most times as I am self employed. My only constraint is travel by train, they stop around 9pm and start around 7am. Maybe it would make sense to do the induction before my shift starts, if I get allocated to one.
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I made a spreadsheet to keep track of who's in when, a few days ago
Ah brilliant @Robotorium - sorry I missed this. Great - so should we use this for DoES - I guess we can make copies as needed for @plastictactics / Little Sandbox etc?
So @MatthewCroughan @DoESsean @dazz-ling @drakard so far can we all have a look and volunteer when we can be laser cutting (understanding @drakard needs an induction and @MatthewCroughan will be working socially isolated overnight).
I also had an idea of setting up a WhatsApp group so we can keep in touch on when we're in and out, and in case things change and we want to ask somebody for cover.
How does that sound?
Yeah that sounds great, I also have a blank copy I can send out to whoever needs it
Op do 9 apr. 2020 20:06 schreef Alex Lennon notifications@github.com:
I made a spreadsheet to keep track of who's in when, a few days ago
Ah brilliant @Robotorium https://github.com/Robotorium - sorry I missed this. Great - so should we use this for DoES - I guess we can make copies as needed for @plastictactics https://github.com/plastictactics / Little Sandbox etc?
So @MatthewCroughan https://github.com/MatthewCroughan @DoESsean https://github.com/DoESsean @dazz-ling https://github.com/dazz-ling @drakard https://github.com/drakard so far can we all have a look and volunteer when we can be laser cutting (understanding @drakard https://github.com/drakard needs an induction).
I also had an idea of setting up a WhatsApp group so we can keep in touch on when we're in and out, and in case things change and we want to ask somebody for cover.
How does that sound?
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@Robotorium so I did this team member work sheet so they can track the time they worked and their producfion during a shift. Partly this is tracking production and partly a basis for them to invoice for their work. Have you done something similar? If not this is basic and maybe you could imrprove it?
@drakard - can you book a slot on the spreadsheet and then tell me when it is?On 9 Apr 2020 20:21, Alex Lennon notifications@github.com wrote: @Robotorium so I did this team member work sheet so they can track the time they worked and their producfion during a shift. Partly this is tracking production and partly a basis for them to invoice for their work. Have you done something similar? If not this is basic and maybe you could imrprove it? https://docs.google.com/spreadsheets/d/17ZI_iGuMHm6O9xH-shOg0gg1-48pZvZWUcObXX5arqY/edit?userstoinvite=croughanmatthew@gmail.com&ts=5e8f08a8&actionButton=1#gid=0
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@JackiePease Right now the sheet is empty. Is no one using the machine right now?
Does it make sense to wait until I get allocated a shift? If you would rather do it right now I could book in the 2pm-4pm slot tomorrow.
Yes just book that, and I'll see you at 2
From: drakard notifications@github.com Sent: Thursday, April 9, 2020 10:14:54 PM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: Jackie Pease jackiepease@hotmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)
@JackiePeasehttps://github.com/JackiePease Right now the sheet is empty. Is no one using the machine right now?
Does it make sense to wait until I get allocated a shift? If you would rather do it right now I could book in the 2pm-4pm slot tomorrow.
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Ok @JackiePease I will see you tomorrow at DoES : )
👍
From: jackie pease jackiepease@hotmail.com Sent: Thursday, April 9, 2020 10:23:37 PM To: DoESLiverpool/covid19 covid19@noreply.github.com; DoESLiverpool/covid19 reply@reply.github.com Cc: Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)
Yes just book that, and I'll see you at 2
From: drakard notifications@github.com Sent: Thursday, April 9, 2020 10:14:54 PM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: Jackie Pease jackiepease@hotmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)
@JackiePeasehttps://github.com/JackiePease Right now the sheet is empty. Is no one using the machine right now?
Does it make sense to wait until I get allocated a shift? If you would rather do it right now I could book in the 2pm-4pm slot tomorrow.
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FYI Richard Harding has been given the option to have his PPE delivered over the weekend / in the coming week by going with Tommy Wong but he has passed on this and is willing to wait for the DoES Liverpool PPE even though it could be a wait.
Not far out of our stretch goal of £20,000 now. Great work all involved.
Social messaging for the week focusing on the following:
Maz kicked off a good set of questions about payments first thing this morning. I’m glad someone is asking these questions upfront, vs nasty surprises down the road. Please help, ideas welcome Not charging on any orders · Issue #64 · DoESLiverpool/covid19 · GitHub
Updated this to show the Partner and Third Party throughput. These channels are adding up
Jack is staying on top to make sure customers are happy with their delivery. If not, we feed them back in to our backlog.
Had a few questions about the Rota will wait for feedback on questions before directing all volunteers to it.
Mostly national focus for me today
Spoke to @JackiePease about how we are keeping on top of our our current exposure to people currently working (e.g. are we on the ball with tracking daily timesheets or however we are doing it) I see other chats involving @mjamjoum and @afroleft and I am sure we are handling but we're not up to speed with how it's being managed is all (or indeed what we need to do here to help that process by telling people to do time sheet filling in a timely manner etc.)
Started talking to guys in other national groups who are trying to source material more cheaply for visor shields (I've had other contacts over the past few days asking same)
This lead into talking to 3DCrowd about their die-cut shields. The whole visor creation process is much easier if those are used so I've raised #70 to address it (NOTE: Not suggesting changing the DoES workflow, this is for external capability fulfilling external orders)
The first drop of visor shields should be arriving Wednesday. Coffee Dave is helping me get these out regionally and is going to set up his coffee shops as local hubs.
Via a :bulb: moment from @JackiePease that thought about shields lead into a discussion with 3DCrowd about the possibilty of a completely die-cut solution (DoES or Kitronix). They need to fulfil 300k - 500k at the minute which isn't going to happen (imho) with 3D Printing or home laser cutting. With die cut we'd be talking 100k's made in a very short space of time and feels to me like "the most good for the most people"
Carwyn updated us that they have "merged" with NHS North Wales and the Prusa and Kitronix designs have NHS approval
We have now officially merged (passed on front end management) our efforts up here in North Wales to our local BCUHB health board's charity arm Awyr Lâs. The statement in full here: https://awyrlas.org.uk/content/downloads/FINAL_BCUHB_Statement-to-North-Wales-Visor-Makers_12.04.20.pdf
Both the Prusa RC3 and the Kitronik have been approved at the moment. There are parallel ongoing efforts to get some of these designs more formally certified too. In the meantime this may help set precedent.
We could have somewhere like this recording the state of the stock in different stages of production, to make it easier for volunteers to see where the missing work is, so it's not just by rumours.
For example, I'm hearing that there's a backlog for the washing and packing, which is why the lasers aren't running at full capacity. I keep saying we can make up for time on the washing with more volunteers, but once you've lost a day of laser production, you cannot ever make it back up.
13th Apr 2020
Another busy day here focussed primarily on the regional & national effort
Kicked off a Google sheet to capture the regional local hubs we are starting up in the North West with an emphasis on geolocation so we can work out which of these works best to connect supply to demand. A lot of these options are due to the ever awesome Coffee_Dave. Currently 3DCrowd have half a million orders on their books...
Spent a large part of my time with the 3DCrowd logistics tool, based on AppSheet. Unfortunately a lot of the early 3D Printing registrations are missing key address information to enable us to geolocate them so there's a job of work to call them for that information. I have some team members working on this but we need more help if anybody has time.
We're taking delivery of pre-cut visors and elastic at DoES for shipping out to regional hubs in order to enable them to pack the 3DCrowd Prusa design of visor. They should be coming in on Wednesday / Thursday and I am bringing on a resource to help with this.
I had an extensive conversation with one of the 3DCrowd guys on what we need to be doing re: liability issues which I've captured in #79. Key takeaways are it doesn't matter what we say we're delivering, we must have CE approval at this time. 3DCrowd and North Wales are working on this. 3D Crowd want to submit a variant of the DoES design for CE approval
Vicky McIntyre did some interview and workspace shots last week which she's edited and kindly sent over to us. Have passed the the high quality versions onto @afroleft for review.
There are another 200 visors completed, and over a thousand more of the clear plastic ready too. We need to get some more ziploc bags to get things bagged up and counted through to the stockpile...
Finance update:
1) We have gotten our GFM funds (finally) 2) We currently have c.GBP19k. As it stands right now. We have:
The above will allow us to produce at for about 10 days. Our daily burn-rate is between GBP900 - GBP1,400 depending on amount of materials used.
This leaves us with about GBP2-3k buffer which we will allocated after 10-days which we will allocate at that time.
Current plan is to produce for 10 days paying individuals, subsequent on that, we will be re-evaluating how much funds we have left for production. As of a right now though we are using a conservative methodology.
@amcewen will be summarising by end of the today how many paid employees we have. This may adjust our burn rate.
Bank account and new business is still being held up. I have a call with the bank at 3:00pm today to hopefully be able to close this off.
Please let me know if you have any questions.
Thank you, Mazen
This is no criticism of you @mjamjoum this is really excellent work thanks.
That said I really don't understand why we're finally manufacturing and somehow because of the commercial decisions we're taking we are looking at having to stop in 10 days.
That's self-evidently a really really bad move. We really need this to be self-sustainining imho.
Ultimately it seems to me we cannot both be giving away visors and also paying people to make them. Doesn't make sense.
That said there may be another option we can bring online in that time-frame. When 3DCrowd get a laser cut design CE approved they will be supporting laser cut. We can then pivot to using their materials and infrastructure, not paying people, and act as a local hub for them to enable us to continue. That might actually work quite well
This is no criticism of you @mjamjoum this is really excellent work thanks.
That said I really don't understand why we're finally manufacturing and somehow because of the commercial decisions we're taking we are looking at having to stop in 10 days.
That's self-evidently a really really bad move. We really need this to be self-sustainining imho.
Ultimately it seems to me we cannot both be giving away visors and also paying people to make them. Doesn't make sense.
@ajlennon I completely agree but due to legal implications as it currently stands we can't be selling as it stands right now. Unless things have changed - @afroleft you can confirm they have not.
We also are setting 10-days now, but we may have more runway closer to the date when we re-assess. Last thing we want us for us to over-estimate, so I will continue to be conservative in all my estimates just to make sure things down sour.
But as discussed below and re-iterating here - we can use the materials at DoES and the people who produce it are doing it purely on a volunteer basis, then happy days. But we will end all operations outside of DoES unless those individuals are:
So if what we do with 3DCrowd meets the above, then we can do it just that.
I hope that helps.
We seem to be having a reasonable success rate so far in bringing in volunteers to DoES Liverpool, and I'm sure there are more people out there who'd love to help that we could reach.
I would think that we ought to be able to extend this beyond 10 days, especially if there are donations from the hospitals.
From: mjamjoum notifications@github.com Sent: Tuesday, April 14, 2020 10:38:23 AM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: Jackie Pease jackiepease@hotmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60)
This is no criticism of you @mjamjoumhttps://github.com/mjamjoum this is really excellent work thanks.
That said I really don't understand why we're finally manufacturing and somehow because of the commercial decisions we're taking we are looking at having to stop in 10 days.
That's self-evidently a really really bad move. We really need this to be self-sustainining imho.
Ultimately it seems to me we cannot both be giving away visors and also paying people to make them. Doesn't make sense.
@ajlennonhttps://github.com/ajlennon I completely agree but due to legal implications as it currently stands we can't be selling as it stands right now. Unless things have changed - @afrolefthttps://github.com/afroleft you can confirm they have not.
We also are setting 10-days now, but we may have more runway closer to the date when we re-assess. Last thing we want us for us to over-estimate, so I will continue to be conservative in all my estimates just to make sure things down sour.
But as discussed below and re-iterating here - we can use the materials at DoES and the people who produce it are doing it purely on a volunteer basis, then happy days. But we will end all operations outside of DoES unless those individuals are:
So if what we do with 3DCrowd meets the above, then we can do it just that.
I hope that helps.
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We seem to be having a reasonable success rate so far in bringing in volunteers to DoES Liverpool, and I'm sure there are more people out there who'd love to help that we could reach. I would think that we ought to be able to extend this beyond 10 days, especially if there are donations from the hospitals. … ____ From: mjamjoum notifications@github.com Sent: Tuesday, April 14, 2020 10:38:23 AM To: DoESLiverpool/covid19 covid19@noreply.github.com Cc: Jackie Pease jackiepease@hotmail.com; Mention mention@noreply.github.com Subject: Re: [DoESLiverpool/covid19] The Daily (#60) This is no criticism of you @mjamjoumhttps://github.com/mjamjoum this is really excellent work thanks. That said I really don't understand why we're finally manufacturing and somehow because of the commercial decisions we're taking we are looking at having to stop in 10 days. That's self-evidently a really really bad move. We really need this to be self-sustainining imho. Ultimately it seems to me we cannot both be giving away visors and also paying people to make them. Doesn't make sense. @ajlennonhttps://github.com/ajlennon I completely agree but due to legal implications as it currently stands we can't be selling as it stands right now. Unless things have changed - @afrolefthttps://github.com/afroleft you can confirm they have not. We also are setting 10-days now, but we may have more runway closer to the date when we re-assess. Last thing we want us for us to over-estimate, so I will continue to be conservative in all my estimates just to make sure things down sour. But as discussed below and re-iterating here - we can use the materials at DoES and the people who produce it are doing it purely on a volunteer basis, then happy days. But we will end all operations outside of DoES unless those individuals are: Making the visors that Liverpool Heart and Chest Hospital has already accepted; Using materials already purchased by DoES; and * Doing it a volunteer basis So if what we do with 3DCrowd meets the above, then we can do it just that. I hope that helps. — You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub<#60 (comment)>, or unsubscribehttps://github.com/notifications/unsubscribe-auth/ADBVRUDXXSRD3THBVB2IJTDRMQVI7ANCNFSM4ME4MQXQ.
I completely agree "we ought" or "should", but financial speaking we will budget for now that we cannot, if things change we can adjust accordingly - but at this point in time we will not forecast for something we do not have. We can always change course, but in the end, I do not want us to commit financially to anything we cannot meet. Donations, etc. are all possibilities but have not materialized yet / or even been in anyway promised.
I hope that makes sense
@ajlennon I completely agree but due to legal implications as it currently stands we can't be selling as it stands right now. Unless things have changed - @afroleft you can confirm they have not.
I understand what you are saying @mjamjoum but the decisions made due to legal implications where, in my understanding, based more or less on guesswork. The latest clear legal advice I have is that in terms of our liability it doesn't make any difference whether we sell or give items away - see #79. Given this advice the "can't be selling" isn't correct imho. What we actually need to be doing is providing a laser cut visor to a design that has been put to a notified body for CE approval to cover ourselves.
I completely agree "we ought" or "should", but financial speaking we will budget for now that we cannot, if things change we can adjust accordingly - but at this point in time we will not forecast for something we do not have. We can always change course, but in the end, I do not want us to commit financially to anything we cannot meet. Donations, etc. are all possibilities but have not materialized yet / or even been in anyway promised.
I also want to emphasise that I don't want to "shoot the messenger" @mjamjoum. I am very grateful for you putting the financial situation clearly as it focusses us on the strategic decisions that need to be made to address the commercial realities
@mjamjoum I appreciate the clarity you are bringing to this. Money would be helpful but it is more important to have clarity so I can make decisions on who to bring in over here.
Can confirm that we are:
As of last night we have made 154 bands, 205 straps. (To make the most of the material we have to cut in an uneven ratio of bands to straps, but we'll balance that number out over the coming days.)
We now have 4 operators inducted and are making more today in at least 3 shifts.
It would be ideal if someone could collect from us so we don't have to stop production - we're not far from DoES. Call me on 07857 904 804 if you think you can arrange this.
Great work @plastictactics - I am meeting somebody at DoES at 3pm. Could pop over and do a pick up if you tell me where?
9 Oldham Place, L1 2SU. Thanks Alex. On an unrelated note, could you think about how your visit to DoES might become part of the access/rota system we're resolving in #69, if it's not already? Aiming for one clear and well-known source of information that captures who is at DoES now and in the future - appreciate you might not have answers or time to implement a solution but just want to keep it in people's minds with a hope we can get collective clarity on it soon.
9 Oldham Place, L1 2SU. Thanks Alex. On an unrelated note, could you think about how your visit to DoES might become part of the access/rota system we're resolving in #69, if it's not already? Aiming for one clear and well-known source of information that captures who is at DoES now and in the future - appreciate you might not have answers or time to implement a solution but just want to keep it in people's minds with a hope we can get collective clarity on it soon.
Good question. I don't have a clear view of when I'll be there. What about a sign in and out sheet on the door for people not on a defined rota?
We had four volunteers operating the laser more or less continuously from 09:30 to 17:00 today - churning out another 140 headbands and 76 straps despite a few glitches with the laser. That means a rough average per visor is around 4 minutes all things considered. @JackiePease is collecting shortly. We don't have a full schedule of volunteers tomorrow, and I can't afford to do it for the balance of the day unfortunately, but we'll do what we can.
For what it's worth - turns out there's something like a 1MB limit on files we can send to this laser (Laser Pro Mercury II), and each set of the fiddly adjustable strap cuts had become riddled with extra nodes after being converted between various bits of software, with each strap causing 121KB for on our setup. Reducing the nodes has taken the file size (including five straps) down to 318KB. Seems unlikely the person that needed that info is reading here, but worth a shot.
I've also been somewhat aggressively closing github issues in the hope that this increases engagement. I feel a bit out of the loop in my laser bunker, so it's really helpful when people keep it updated and relevant.
Sorry picking up totally went out of my head with everything else - you're sorted now @plastictactics ?
@plastictactics
. On an unrelated note, could you think about how your visit to DoES might become part of the access/rota system we're resolving in #69
Re-thought this. I agree single source of truth is better. I'll add some rows into the rota when I work out what the current incarnation is :))
14/04/20
Today: It was morning and now it's evening so I assume things must have been happening...
Yes thanks all sorted 👍
On 14 April 2020 17:42:49 Alex Lennon notifications@github.com wrote:
Sorry it totally went out of my head with everything else - you're sorted now @plastictactics ?
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14th Apr 2020
Hit a roadblock on our Manchester MRi order. Waiting for infection control to green light our 500 order. Covid lead from the Trust made the order so I don’t imagine there being much of a holdup.
Now unblocked and shipping first thing tomorrow morning.
- Considering the PPE liability question marks, I did a lunchtime remix on our identity. Proposal here: DoES Visor Project > DoES PPE · Issue #77 · DoESLiverpool/covid19 · GitHub
Jackie made some good suggestions Link. Zarino is going to add the new logo to website Link
- Tried to add a bit of a “helping hand” content to the volunteer onboard landing spot — Made a pull request on the production.md doc Link tagged Jackie for review
Looks like the clarification of technical / non technical roles is helping volunteers figure out where they can fit in, so win win there.
Was mostly on work-to-pay-the-bills today, so not lots to report here.
I've replicated a version of the orders Trello on a whiteboard in the main room, so people visiting in person can see the progress they're helping us make...
Finance update:
I have created forms to be completed by staff. I have sent out these forms to @afroleft and @amcewen as they will be set out a line managers. All individuals who want to be paid will have to complete these forms (they should be uploaded as well to the main page so they can be easily pulled). In addition an expense form has been completed.
In addition, only staff working underneath @amcewen are expected to be paid. I have created a master form for him to note who is working. It will automatically calculate the amount owed to date (very easy to populate).
Anyone who is to be paid must complete the form, must get it approved by Tom or Adrienne. Once the form has been approved it can be sent to covidliverpoolfinance@gmail.com.
Any questions please let me know.
Thank you, Mazen
Hey everyone, I thought I’d fill everyone in on the marketing activities, who’s doing what, progress and how you can submit content.
Social Media
Outreach
Press
Content
Website & Funding Page
Website (and funding page I believe) is being managed by @zarino
Ways of Working
Any questions on the above let me know!
15th Apr 2020
Progress! ✅ Aintree ✅ MRi ✅ The Walton ✅ East Lancashire Trust ✅ Liverpool Heart & Chest
15th Apr 2020
Here's my day...
15th April 2020
Got back home just in time for the 8:15pm DoES Liverpool directors meeting, which was a short two hours this month...
Took delivery of a laser-cutter that Alex had allegedly arranged delivery of, including carrying it in and getting it up to the first floor. Have since heard that it shouldn't have been delivered to us? (@Sean-anotherone you can probably stand down on any commissioning)
Lots happening each day. Good time to up the coordination. Striking a balance between enough to get in a row but not too much that it cripples progress is always a tightrope.
Proposing that @ajlennon ,@amcewen, @mjamjoum and I update for now—can add more as when make our first steps.
A daily look back, few key bullet points, summaries not details, surfacing key decisions made, progress, headwinds etc.
@ajlennon:
@amcewen production:
@mjamjoum:
@afroleft
Here’s a first swing (bit of a backlog, so a few more than usual):
2/3
new orders coming in each day, mostly from frontline workers.