tovari
commented
6 months ago {
"url": "/api/v2/per-assessment/14/",
"status": 500,
"requestOptions": {
"method": "PATCH",
"body": {
"is_draft": false,
"overview": 42,
"area_responses": [
{
"area": 1,
"component_responses": [
{
"component": 1,
"rating": 5,
"question_responses": [
{
"question": 1,
"answer": 1,
"notes": "The ERCS Charter was revised and approved in Jan. 2018. There are clear mandates and roles are clearly stated and emphasized in other Government plans. The Charter now has tax exemption, stronger independence and board representation aspects"
},
{
"question": 4,
"answer": 1,
"notes": "The Fundamental Principles are specifically noted in SP2020"
},
{
"question": 5,
"answer": 1,
"notes": "The Response Plan 2019 specific notes the Charter and response responsibilities in it. "
},
{
"question": 6,
"answer": 1,
"notes": "ICRC and ERCS are engaged in IHL through training with policy, military, law students, judges, etc. There are few issues with compliance."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 2,
"rating": 1,
"question_responses": [],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 3,
"rating": 3,
"question_responses": [
{
"question": 12,
"answer": 1,
"notes": "ERCS has a draft DRM policy that is undergoing review in light of the programmatic review. This is being used as a working draft"
},
{
"question": 15,
"answer": 1,
"notes": "The draft DRM Policy regular refers or sets out the key principles of its approach."
},
{
"question": 16,
"answer": 2,
"notes": "There is no reference to the Charter, technical sectors in the draft DRM Policy."
},
{
"question": 17,
"answer": 2,
"notes": "The DRM Policy is draft although used as a working document. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 4,
"rating": 3,
"question_responses": [
{
"question": 18,
"answer": 2,
"notes": "IDRL has not been advanced since 2013/2014. "
},
{
"question": 21,
"answer": 1,
"notes": "The Charter has specified the special entitlements of the NS. There is a legislation across multiple ministries that the NS is aware of"
},
{
"question": 22,
"answer": 1,
"notes": "IHL: The Legal Dept. has this role in conjunction with ICRC. "
},
{
"question": 23,
"answer": 2,
"notes": null
},
{
"question": 24,
"answer": 2,
"notes": "As there have been no responses requiring international support, there is no tracking"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 5,
"rating": 4,
"question_responses": [
{
"question": 25,
"answer": 1,
"notes": "Very much but not all stages. Affected populations' involvement is mainly during designing phase through needs assessments and after the response through after action review or lessons learned."
},
{
"question": 28,
"answer": 2,
"notes": "There is no CEA focal point at HQ or Branches. "
},
{
"question": 29,
"answer": 2,
"notes": "Complaints and feedback mechanism only in draft form (2017)"
},
{
"question": 30,
"answer": 2,
"notes": "According to Quality Assurance & Learning department, complaints and feedback mechanism has been drafted but not approved and launched yet. "
},
{
"question": 31,
"answer": 2,
"notes": "No evidence was found."
},
{
"question": 32,
"answer": 1,
"notes": "There is a need to further improve the adherence to all standards. The NS normally follows Sphere, WHO, Unicef, government, IFRC and ICRC standards."
},
{
"question": 33,
"answer": 2,
"notes": "There is no systematic approach and a low level of understanding with the exception of PSS and RFL."
},
{
"question": 34,
"answer": 1,
"notes": "No systematic analysis is done and this is usually addressed while planning for various response options and approaches."
},
{
"question": 35,
"answer": 2,
"notes": "No standard indicators are applied other than gender. Individual projects have them as per their specific activities."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
}
]
},
{
"area": 2,
"component_responses": [
{
"component": 6,
"rating": 4,
"question_responses": [
{
"question": 36,
"answer": 1,
"notes": "The EOC is the focal point for EW. The EOC software contains EWS module linked to external data. The NS is also part of the Gov. Taskforces and NDRMC."
},
{
"question": 39,
"answer": 1,
"notes": "Using its connection with the national taskforce, commission and clusters as well as CBDRM processes, the NS is able to collect a range of data. Note that CBDRM and EOC methods are recent. "
},
{
"question": 40,
"answer": 1,
"notes": "The NS has regularly conducted SAF. A Security officer and ICRC also provide immediate analysis. The NS role in response is attributable to its reputation and access to all parts of the country."
},
{
"question": 41,
"answer": 1,
"notes": "The NS is a member of EW and Food Sec working groups. It has also established a FBF Taskforce that meets bi-monthly. SOPS set escalation triggers depending on size of response."
},
{
"question": 42,
"answer": 1,
"notes": "The EOC will access maps from multiple sources. Government Maps are available at regional and Federal levels online. "
},
{
"question": 43,
"answer": 1,
"notes": "The CBDRM programs will be used to engage communities, recognizing that this is a relatively new programming area for the NS"
},
{
"question": 44,
"answer": 1,
"notes": "VCAs will provide community level risk assessment. This is a relatively new sector for the NS."
},
{
"question": 45,
"answer": 1,
"notes": "The government has data available for high risk (400) woreda. They are noted by Priority 1 or 2 on maps. The NS sees this areas as the responsibility of the government and UN which they can augment but should not conduct their own, separate assessments."
},
{
"question": 46,
"answer": 2,
"notes": "There have been some cross-border responses (Kenya, South Sudan, Somalia as examples. Th role of the IFRC regional office in coordination was not noted."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 7,
"rating": 4,
"question_responses": [
{
"question": 47,
"answer": 1,
"notes": null
},
{
"question": 50,
"answer": 1,
"notes": "For areas and hazards having imminent risks. CPs are alighted with those of public authorities - Gov develops plans and all partners use their contingency plans, NS makes additional for example election violence contingency plan which includes prepositioning ambulances, staff until post event. "
},
{
"question": 51,
"answer": 1,
"notes": "There are some plans e.g. for the upcoming election that may involve violence. In some cases, these are specified by the government. Some plans are for specific to events and at geographical location/Branch vs RPlan2019 which is general."
},
{
"question": 52,
"answer": 2,
"notes": "Not in a systematic way in the CPs. While the NS considers this in light of SAF, they feel there is good acceptance and few challenges"
},
{
"question": 53,
"answer": 1,
"notes": "Confirmed by EPR Coordinator with example of 'CP for election related violence'."
},
{
"question": 54,
"answer": 2,
"notes": "No evidence found"
},
{
"question": 55,
"answer": 1,
"notes": "This is reviewed on periodic basis. Desk Review: ERCS Contingency Plans threat specific is for drought and from 2017"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 8,
"rating": 3,
"question_responses": [
{
"question": 56,
"answer": 1,
"notes": "NS does not have a practice of developing a formal and systematic risk matrix and mitigation plan. Any risk are managed as these appear (e.g. bombing, HR complaints). Only legal and investment risks are prioritized"
},
{
"question": 59,
"answer": 2,
"notes": "NS does not have a systematic process for the risk management. Within the RM Policy, a risk management processes for investments is noted. "
},
{
"question": 60,
"answer": 2,
"notes": "As above"
},
{
"question": 61,
"answer": 1,
"notes": "This is being done as part of regular business but no systematic and strategic engagement plan exists."
},
{
"question": 62,
"answer": 1,
"notes": "NS has strong systems in place for the prevention of fraud and corruption through its auditing processes. SAF also reinforces acceptance and access. However, there is need to work more for security e.g. security assessment of areas of interventions, security training and briefing to staff and volunteers etc. The NS has hired a Safety & Security Officer to cover the gaps. NB: 200 staff is trained in SAF; NS stays in touch with ICRC, UNDSS, government channels to get necessary updates on security. In addition, with the help of ICRC, they are developing pocket-size Safety & Security Guidelines (in process)"
},
{
"question": 63,
"answer": 1,
"notes": "Reputational and integrity risk management is a priority for NS. Leadership and governing board take these issues very seriously, considering the increasing frequency and severity in the operational context of ethnic violence. This includes considerations around neutrality."
},
{
"question": 64,
"answer": 2,
"notes": "No such formal or dedicated unit/ function exits within the NS."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 9,
"rating": 4,
"question_responses": [
{
"question": 65,
"answer": 1,
"notes": "There is a EPR Coordinator with the DPR Department"
},
{
"question": 68,
"answer": 1,
"notes": "The Response Plan has identified its resourcing gaps but less so on the technical support requirements for the year. "
},
{
"question": 69,
"answer": 1,
"notes": "The Response Plan has identified its resourcing gaps but less so on the technical support requirements for the year"
},
{
"question": 70,
"answer": 1,
"notes": "The Response Plan includes a budget for the year and \"pledges\" towards needs. "
},
{
"question": 71,
"answer": 1,
"notes": "There was a 2018 Plan which was reviewed prior to 2019."
},
{
"question": 72,
"answer": 2,
"notes": "No earmarking exist for development/ DRR, response and for capacity building."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 10,
"rating": 3,
"question_responses": [
{
"question": 73,
"answer": 2,
"notes": "No formal/ systematic plan exists. Plans are made on an ad hoc basis, depending on situation."
},
{
"question": 76,
"answer": 1,
"notes": "NS regular procedures work appropriately and therefore, specific procedures do not exit. RM policy does explicitly note procedures for donor funds to be re-directed if necessary."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 11,
"rating": 4,
"question_responses": [
{
"question": 77,
"answer": 2,
"notes": "Most of SOPS are still draft. NS has well developed and approved policies and procedure manuals e.g. HR, finance. For some of logistic functions, manuals need to be revised. "
},
{
"question": 80,
"answer": 2,
"notes": "SOPS not approved and therefore not disseminated"
},
{
"question": 81,
"answer": 1,
"notes": "Desk review: SOPs have RACI tables as well as teams based on level of response Section 4, Key roles and responsibilities Section 6"
},
{
"question": 82,
"answer": 2,
"notes": "Desk Review: SOPS include all levels of response (Section 3)"
},
{
"question": 83,
"answer": 1,
"notes": "For joint CP e.g. flood, NS follows government alert system Desk Review: Criteria are set (Table 2 and 3)"
},
{
"question": 84,
"answer": 2,
"notes": null
},
{
"question": 85,
"answer": 1,
"notes": "Desk Review: Section Response Flow Charts"
},
{
"question": 86,
"answer": 2,
"notes": "Desk Review: No"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 12,
"rating": 4,
"question_responses": [
{
"question": 87,
"answer": 1,
"notes": "There is a 2019 response plan as well as single-hazards contingency plan like for drought, election related violence etc. NS is allocated part of government led plans like flood contingency plan and determines the % of population is can support based on resources available to implement. "
},
{
"question": 90,
"answer": 1,
"notes": "Desk Review: Missing cross cutting themes e.g. disability"
},
{
"question": 91,
"answer": 1,
"notes": "Communities inputs are taken at the time of data collection and then later when draft plan is ready to make necessary adjustments. Sometimes community representatives are also invited during the planning process. At branches level, NS involves government representatives in addition to women, elderly and religious leaders in the assessments."
},
{
"question": 92,
"answer": 1,
"notes": "Desk review: DRM Policy is Draft, Fundamental principles are noted, P&R not"
},
{
"question": 93,
"answer": 1,
"notes": "Desk review: SOPs reference EPOA in processes, NS has completed global templates for past responses"
},
{
"question": 94,
"answer": 2,
"notes": null
},
{
"question": 95,
"answer": 1,
"notes": "Only part of plans is disseminated with external actors during coordination meetings"
},
{
"question": 96,
"answer": 1,
"notes": null
},
{
"question": 98,
"answer": 1,
"notes": "LL mainly from real time or AAR. There was a review of the 2018 Response Plan which improved the 2019 process"
},
{
"question": 100,
"answer": 1,
"notes": null
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 13,
"rating": 4,
"question_responses": [
{
"question": 101,
"answer": 1,
"notes": "There was a meeting in 2019 but this has not been a regular event. The new PNS Consortia approach may address this. "
},
{
"question": 104,
"answer": 1,
"notes": null
},
{
"question": 105,
"answer": 1,
"notes": "There is strong NS engagement with all levels of DRM in-country mechanisms, with a lower level of engagement with NNGOS"
},
{
"question": 106,
"answer": 1,
"notes": "There is a pledge approach in the Response Plan (2019) where NS can provide their support. "
},
{
"question": 107,
"answer": 1,
"notes": "The NS Legal department supports in reviewing partnership agreements. There are issues of consistency in agreements as some PNS require different MoUs"
},
{
"question": 108,
"answer": 2,
"notes": "see Procurement"
},
{
"question": 109,
"answer": 2,
"notes": "The NS is not aware of the Principles and Rules in defining the roles of Movement actors. There are some issues with PNS requiring special procedures or policies in MoUs rather than using NS standards."
},
{
"question": 110,
"answer": 1,
"notes": "There is note of NS tax exemption in the Charter. There are some additional exemptions under certain laws (e.g. Customs) but there is no IDRL type law or DRM approach"
},
{
"question": 111,
"answer": 1,
"notes": "See Procurement"
},
{
"question": 112,
"answer": 2,
"notes": "See CTP"
},
{
"question": 113,
"answer": 2,
"notes": "Not accessed"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
}
]
},
{
"area": 3,
"component_responses": [
{
"component": 20,
"rating": 3,
"question_responses": [
{
"question": 148,
"answer": 1,
"notes": "NS participates in the national Food security and livelihood working group responsible for the analysis and monitoring Food insecurity country wide. NS and other agencies promote food diversification, integrated programs Climate Change Adaptation activities, promote food reserves and planting resistant crops."
},
{
"question": 151,
"answer": 1,
"notes": "NS has a food security staff who participates in assessments, provides response measures as well as medium to long term DRR and food security activities which will include diversified livelihood, climate change adaptation actions. "
},
{
"question": 152,
"answer": 1,
"notes": "The NS had an MOU with WFP for food aid which is being re-activated. "
},
{
"question": 153,
"answer": 1,
"notes": "Responses include Food Aid as agreed with UN and Government agencies. NS is a distribution mechanism. "
},
{
"question": 154,
"answer": 1,
"notes": "NS provides Food Aid based on UN/Gov standards and direction. Needs to ensure these are informed to responders"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 22,
"rating": 1,
"question_responses": [],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 15,
"rating": 4,
"question_responses": [
{
"question": 114,
"answer": 1,
"notes": "All CBDRR projects start with VCA assessment which includes the participation of the local population, capacity assessment and coping mechanism. Community Engagement approach is also used to ensure ownership and sustainability. "
},
{
"question": 117,
"answer": 1,
"notes": "CBDRR campaigns focus on risk awareness, International Day for Disaster Reduction celebrations, and through existing community groups. "
},
{
"question": 118,
"answer": 1,
"notes": "There is an established EWEA system at community level including forecast information translated to local language and including different actions community take for different hazards. Communities have established Community based risk management committees in EW who further disseminate the information to households. They also work with the local government e.g. the Met, agriculture sectors, health, food security and livelihood. "
},
{
"question": 119,
"answer": 1,
"notes": "The CBDRM process works with established community groups not the CDRT. The groups established at the community are then equipped and trained on EWEA and response."
},
{
"question": 120,
"answer": 1,
"notes": "Community based disaster groups develop risk maps, based on risk assessment. They have mitigation actions such as grain banks or disaster funds that cushion them during disasters. "
},
{
"question": 121,
"answer": 1,
"notes": "The NS is adding a peace building focus to its approach. Currently Migration programs included community participation using the CEA approach which worked well."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 29,
"rating": 4,
"question_responses": [
{
"question": 211,
"answer": 1,
"notes": "A focal point is identified and available for each NS specific area of intervention to provide technical guidance and support."
},
{
"question": 214,
"answer": 1,
"notes": "Staff and volunteers are trained and kept up to date in the specific areas of intervention."
},
{
"question": 215,
"answer": 1,
"notes": "Response materials and equipment database is up to date and gaps are noted and being addressed."
},
{
"question": 216,
"answer": 2,
"notes": "Resources (HR and equipment) are available and sufficient to cover the initial response needs."
},
{
"question": 217,
"answer": 1,
"notes": "Capacities are mapped in line with the different levels of response (Green - Yellow - Red)."
},
{
"question": 218,
"answer": 2,
"notes": "Mechanisms are in place to share resources amongst branches/regions and with sister NSs."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 17,
"rating": 3,
"question_responses": [
{
"question": 126,
"answer": 2,
"notes": "NS mainly responds to AWD (malaria to a very limited extent) working closely with MoH. When EPI is declared by govt., a cluster meeting is organized by MoH (ERCS is also member), mapping of resources of all partners is done, and ERCS takes its portion. Cases are managed by MoH. NS does social mobilization using various means, takes care of medical supplies like treatment drugs and others for treatment center."
},
{
"question": 129,
"answer": 2,
"notes": "NS is engaged only in time bound responses with selected activities."
},
{
"question": 130,
"answer": 1,
"notes": "Not at NS level. Each health post has a 'rumors log book' with contact details of that person. Rumours are passed to health centre for investigation. "
},
{
"question": 131,
"answer": 2,
"notes": "Staff and volunteers have formal training on management of AWD. NO specific documented safety protocols."
},
{
"question": 132,
"answer": 2,
"notes": "Recent training with support of ICRC of which 40 persons (1 person from each branch and 3 from HQ) attended. Discussion was facilitator initiated to link with authorities. "
},
{
"question": 133,
"answer": 2,
"notes": "In plan"
},
{
"question": 134,
"answer": 2,
"notes": "Only for AWD (and to some extent malaria)"
},
{
"question": 135,
"answer": 2,
"notes": null
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 30,
"rating": 4,
"question_responses": [
{
"question": 219,
"answer": 1,
"notes": "The NS has set up and co-leads the FBF taskforce which week bi-monthly. This includes the EWEA within the NDRMC. "
},
{
"question": 222,
"answer": 1,
"notes": "The SOPS outline the escalation based on size and impact triggers. "
},
{
"question": 223,
"answer": 1,
"notes": "The NS recognizes the government lead in activation of assistance, particularly international. It participates in NDRMC and cluster systems at Federal and Regional levels"
},
{
"question": 224,
"answer": 1,
"notes": "The NS has free SMS access through Telecon. It could use this for EWEA communication as well as other Apps. "
},
{
"question": 225,
"answer": 1,
"notes": "The DRM unit is responsible to activate alerts. "
},
{
"question": 226,
"answer": 1,
"notes": "The branches have functioning local networks to inform communities of potential threats (respecting mandates of public authorities)."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 31,
"rating": 3,
"question_responses": [
{
"question": 227,
"answer": 2,
"notes": "NOTE THIS IS A RELATIVELY NEW SECTOR FOR ERCS. A CTP Plan exists developed in consultation with PNS and technical support of Kenyan RCS. The plan has a set of activities and budget which is partly resourced. "
},
{
"question": 230,
"answer": 2,
"notes": "The NS plan was developed after the cash Organisation capacity assessment and an PoA was developed to address the barriers and maximize the opportunity "
},
{
"question": 231,
"answer": 1,
"notes": "NS has a data base of 30 volunteers and staff trained in cash level 1 across various departments. . "
},
{
"question": 232,
"answer": 1,
"notes": "A Feasibility study conducted in 2018 captured all related information apart from Market systems. "
},
{
"question": 233,
"answer": 2,
"notes": "The NS is in the process of developing the SoP for cash that will be adapted from IFRC. "
},
{
"question": 234,
"answer": 1,
"notes": "During the feasibility study ERCS mapped the service providers and currently an MoU exists with a Bank in collaboration with ICRC. Other MoUs are still to be developed. "
},
{
"question": 235,
"answer": 2,
"notes": null
},
{
"question": 236,
"answer": 2,
"notes": null
},
{
"question": 237,
"answer": 2,
"notes": "NS is not co sharing or leading nationally, only attend related meetings. Note that CTP is relatively new to the NS. Internally ERCS have established a working group that includes all the departments. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 32,
"rating": 4,
"question_responses": [
{
"question": 238,
"answer": 1,
"notes": "Mostly adapted IFRC tools and templates, "
},
{
"question": 241,
"answer": 1,
"notes": "Staff are trained in assessment for multi-sectoral response. ERCS joins Government assessments but also conduct separate assessments. The response plan is shared internally and for smaller disasters. Large responses are always under government lead planning. "
},
{
"question": 242,
"answer": 1,
"notes": "There are multi sector team, including logs and security, admin"
},
{
"question": 243,
"answer": 1,
"notes": "Training has been conducted on damage and loss with government, but not used. NS staff are trained on tools. There are joint assessment are by government."
},
{
"question": 244,
"answer": 1,
"notes": "An evidence of practice of systematic analysis could not be found"
},
{
"question": 245,
"answer": 2,
"notes": "Evidence of practice of systematic analysis could not be found"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 33,
"rating": 4,
"question_responses": [
{
"question": 247,
"answer": 1,
"notes": "The NS provides community with information through the local authorities and with volunteers. Criteria include age, disable, FHH, disadvantage. Branches ensure community representation including gender, religion, age in committees."
},
{
"question": 250,
"answer": 1,
"notes": "see above. The Government also as extensive data on 400 high-risk woredas. "
},
{
"question": 251,
"answer": 2,
"notes": "There is no data management policy. The new strategy needs to ensure information is protected including from community and local authority. The NSS uses sources such as Reliefweb, Fednet, tracking matrix of IOM, COMMS and Facebook. The issues of data privacy are noted by leadership and the DM Policy. "
},
{
"question": 252,
"answer": 1,
"notes": null
},
{
"question": 253,
"answer": 1,
"notes": "Triangulate with local authority, vol, community itself, ex of CTF, 1st responder so usually so don't see an issue, ex of restocking and community also provide on duplication"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 34,
"rating": 4,
"question_responses": [
{
"question": 254,
"answer": 1,
"notes": "Newly appointed IM Officer is the EOC focal point/ coordinator."
},
{
"question": 257,
"answer": 2,
"notes": "Draft generic SOPs cover EOC on day-to-day data management. Specific SOPS for the task force as a decision making body for EOC and contingency/ response plan are to be developed. "
},
{
"question": 258,
"answer": 2,
"notes": "Formal EOC setup is quite new (since February 2019). However, NS had previously well established practices and procedures to coordinate, analyze information and make decisions. The formal EOC now in place should augment existing good practice."
},
{
"question": 259,
"answer": 2,
"notes": "Formal EOC setup is quite new (since February 2019) and staff and volunteers at HQ and Branch level will need training."
},
{
"question": 260,
"answer": 1,
"notes": "NS has started working on this. Generic SOPs cover EOC part but only day-to-day data management e.g. BDRTs have been trained to collect data on mobile app and that is linked to EOC."
},
{
"question": 261,
"answer": 1,
"notes": "As of February 2019."
},
{
"question": 262,
"answer": 1,
"notes": "Generator backup is available for approximately 6 hours. There is one landline. Other communication means are mobile and internet which may be unreliable. "
},
{
"question": 263,
"answer": 1,
"notes": "Current location is training center whereas HQ building will serve as an alternative location."
},
{
"question": 264,
"answer": 2,
"notes": "This work has just been initiated."
},
{
"question": 266,
"answer": 2,
"notes": "This is being setup."
},
{
"question": 267,
"answer": 1,
"notes": "This has been happening as per previous practices/ procedures."
},
{
"question": 268,
"answer": 2,
"notes": "EOC is still new; DSG DRM is the process leader."
},
{
"question": 269,
"answer": 2,
"notes": "EOC is still new; this needs to be setup and tested."
},
{
"question": 270,
"answer": 2,
"notes": "This is a new setup. This has been planned to use bottom-up approach. BDRTs will be doing data collection and inputting to EOC IM."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 35,
"rating": 4,
"question_responses": [
{
"question": 271,
"answer": 1,
"notes": "HQ is familiar with templated but this knowledge varies from branch to branch. Some branches follow as per the agreement/ practices (being formalized as SOPs as part of work on EOC), others not. Quality of documentation varies from branch to branch. The branches which are more involved in responses are getting better over time."
},
{
"question": 274,
"answer": 1,
"notes": "NS has recently appointed an IM Officer/ focal point at HQ and she has access to all necessary information,"
},
{
"question": 275,
"answer": 1,
"notes": "NS has a SharePoint and branches have access to this centralized data store."
},
{
"question": 276,
"answer": 1,
"notes": "Much work is being done especially in connection with FbF and EOC development. Most data sources are secondary, and the available data is disaggregated. BDRTs are trained in collecting data from both primary and secondary sources during rapid need assessments."
},
{
"question": 277,
"answer": 1,
"notes": "This is mainly done at departmental level. Non-confidential data is also kept on the SharePoint."
},
{
"question": 278,
"answer": 1,
"notes": "Yes, customized from IFRC template, and includes more or less all key information. However, some branches follow as per the agreement/ practices (being formalized as SOPs as part of work on EOC), others not. Also quality of documentation varies from branch to branch. The branches which are more involved in responses are getting better over time."
},
{
"question": 279,
"answer": 1,
"notes": null
},
{
"question": 280,
"answer": 1,
"notes": "Within HQ departments, this is done by coordinators/ department heads, beyond DRM and with branches is done by DSGDRM. The information requiring special attention is passed to branches' heads through SG. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 36,
"rating": 3,
"question_responses": [
{
"question": 281,
"answer": 2,
"notes": null
},
{
"question": 284,
"answer": 2,
"notes": null
},
{
"question": 285,
"answer": 2,
"notes": "Not applicable"
},
{
"question": 286,
"answer": 1,
"notes": "Branches participate in government lead drill annually (local level) Communities also drill as part of CDRT"
},
{
"question": 287,
"answer": 2,
"notes": null
},
{
"question": 288,
"answer": 2,
"notes": null
},
{
"question": 289,
"answer": 2,
"notes": null
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 37,
"rating": 4,
"question_responses": [
{
"question": 290,
"answer": 1,
"notes": "There is some familiarity with RDRTs, IFRC Ops Managers, etc. "
},
{
"question": 293,
"answer": 2,
"notes": null
},
{
"question": 294,
"answer": 2,
"notes": null
},
{
"question": 295,
"answer": 2,
"notes": "While the NS uses DMIS, its is not within 24 hours. "
},
{
"question": 296,
"answer": 1,
"notes": "The NS has used the EPOA/DREF process almost annually and is familiar with the requirement. "
},
{
"question": 297,
"answer": 1,
"notes": "There is no formal process for bi-lateral assistance other than the Response Plan Budgeting process. Support is requested on an ad hoc basis to PNS/ICRC"
},
{
"question": 298,
"answer": 1,
"notes": null
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 27,
"rating": 1,
"question_responses": [],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 21,
"rating": 4,
"question_responses": [
{
"question": 155,
"answer": 1,
"notes": "Livelihood is embedded within the draft DRM policy and is based on a livelihood guideline adapted from IFRC guidelines"
},
{
"question": 158,
"answer": 1,
"notes": "The NS work with the government and have included their inputs e.g. the Migration policy which has IGA for the returnees. "
},
{
"question": 159,
"answer": 2,
"notes": "NS is in the progress of recruiting a livelihood officer. However they have other staff who have been supporting this function within the institution. "
},
{
"question": 160,
"answer": 1,
"notes": "Needs further follow up. On this. its quite an extensive BM. "
},
{
"question": 161,
"answer": 1,
"notes": "During Rapid assessments this section is included with recovery activities that include restocking and destocking of animals and seeds and tools replacements"
},
{
"question": 162,
"answer": 1,
"notes": "NS has a training manual contextualised from the livelihood IFRC center."
},
{
"question": 163,
"answer": 1,
"notes": "NS is part of the food security and livelihood cluster at HQ and regional offices. "
},
{
"question": 164,
"answer": 1,
"notes": "During the VCA volunteers are trained on data collection. With the EOC, there is the intent to trained on other data collection methods to feed into the EOC and Information management. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 23,
"rating": 4,
"question_responses": [
{
"question": 168,
"answer": 1,
"notes": "NS distributes NFI/ shelter kits comprising of 14 items including tarpaulin sheets, ropes, top sheets etc. NS is not involved in shelter construction work but has a plan to extend the scope with the piloting of provision of shelter construction material. Various funding sources"
},
{
"question": 171,
"answer": 1,
"notes": "There are four strategic warehouses for ES/NFIs. Replenishment is an issue. "
},
{
"question": 172,
"answer": 1,
"notes": "see 14.39 There is usually 14 items in the kits (IOM) vs 7 with ICRC and quality varies . The differences are being resolved. Beneficiary identification, registration and distribution done by ERCS."
},
{
"question": 173,
"answer": 1,
"notes": "NS has framework agreement with some suppliers and some are pre-selected, have emergency procurement procedures to support the procurement."
},
{
"question": 174,
"answer": 2,
"notes": null
},
{
"question": 175,
"answer": 2,
"notes": "NS only provides NFI kits having HH items and some shelter material"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 24,
"rating": 1,
"question_responses": [],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 25,
"rating": 5,
"question_responses": [
{
"question": 180,
"answer": 1,
"notes": "NS has a volunteer manual, translated locally, and General Manual for training . These are under revision to include the new aspects e.g. phone call, data, migration. RFL activities are specified in the ERCS Charter. The NS is participating in the Global RFL strategy review."
},
{
"question": 183,
"answer": 1,
"notes": "Manuals and procedures are in place and supported by ICRC. There are program agreements with ICRC on related activities. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 26,
"rating": 4,
"question_responses": [
{
"question": 184,
"answer": 2,
"notes": "There is no deliberate recovery approach"
},
{
"question": 187,
"answer": 2,
"notes": "not in NS charter and there does not seem to be a recovery taskforce in country"
},
{
"question": 188,
"answer": 1,
"notes": "yes in restocking agric see livelihoods"
},
{
"question": 189,
"answer": 1,
"notes": "through clusters, there is response but not deliberate recovery. See also Livelihoods"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 14,
"rating": null,
"question_responses": [],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 16,
"rating": 1,
"question_responses": [],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 18,
"rating": 4,
"question_responses": [
{
"question": 136,
"answer": 1,
"notes": "The NS has 1st Aid programs for a long time"
},
{
"question": 139,
"answer": 1,
"notes": "The CBDRM Manual notes 1st Aid as a response action of the CBO team. "
},
{
"question": 140,
"answer": 1,
"notes": "First Aid training is provided to all staff and volunteers and should be annually updated. Drivers and ambulance drivers are trained. Nine disaster prone branches are most engaged in 1st Aid. ICRC supports the NS in training and kits as budgets are limited."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 19,
"rating": 4,
"question_responses": [
{
"question": 141,
"answer": 1,
"notes": "Yes. However, NS does not have any proper plan or strategy for WASH (expressed in the interview)?"
},
{
"question": 144,
"answer": 2,
"notes": "HQ WASH technical staff are not trained as part of the NDRT. However, they have been responding together with government water offices. "
},
{
"question": 145,
"answer": 1,
"notes": "NS does not have its own equipment however, it has arrangement with the government water offices (at all tiers) for necessary material and HR support. The main role of NS WASH technical staff is to coordinate and ensure compliance, and the majority of the work is done through government offices or contractors."
},
{
"question": 146,
"answer": 1,
"notes": "NS has been getting support from Austrian RC (significant), Swiss RC, NLRC, CRC and IFRC. NS closely liaise with government water offices (at all tiers) for necessary material and HR support. NS also hires contractors time to time. "
},
{
"question": 147,
"answer": 1,
"notes": "Yes, strong coordination with government water offices at all tiers, as well as WASH cluster (and used their material, manuals etc.)."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 28,
"rating": 4,
"question_responses": [
{
"question": 205,
"answer": 1,
"notes": "BHFA activities are very project specific with Volunteers identified in consultation with local authorities, trained in CBHFA. Project teams conduct necessary follow-up and monitoring. Branch DM head is the CBHFA focal point with a few trained CBHFA volunteers at all branches. CBHFA Snr. Officer at HQ. The trained volunteers conduct health awareness but not more than this. # of total trained volunteers on CBHFA=2,495"
},
{
"question": 208,
"answer": 1,
"notes": "# of total trained volunteers on First aid= 540 Total NS volunteers = 47000 In reality this is not possible to train every volunteer in basic FA. "
},
{
"question": 209,
"answer": 1,
"notes": "CBHFA volunteers follow manual which incl. RC MVT dissemination, disease prevention & health promotion, assessment (incl. history of diseases) and reporting, linking to health facilities. CBHFA volunteers coordinate closely with government Health Extension Workers. Assessment data is analyzed together with HEW, 5 most prevalent diseases are identified and plan is made to respond to gaps. Government health structure: 2 HEWs/ health posts (5000 people); 5 health posts = 1 health center (25000 people). HEW are coach for CBHFA volunteers. "
},
{
"question": 210,
"answer": 2,
"notes": "However, refresher training happens"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
}
]
},
{
"area": 4,
"component_responses": [
{
"component": 40,
"rating": 4,
"question_responses": [
{
"question": 311,
"answer": 1,
"notes": "The NS is very active in the UN system and with INGOs including agreements, joint programming, consortium members, cluster member. The are not engaged with the NGO consortium"
},
{
"question": 314,
"answer": 1,
"notes": "NS is a formal cluster member including ES/NFI, Nutrition, WASH, Cash, Early Warning "
},
{
"question": 315,
"answer": 1,
"notes": "The NS is aware of the IFRC role but as IOM is the in-country actor, are working in coordination with them. "
},
{
"question": 316,
"answer": 1,
"notes": "The NS has participated in the Emergency Disaster Fund through a consortia led by Save the Children"
},
{
"question": 317,
"answer": 1,
"notes": "The NS has agreements/MoUs with a wide range of UN/NGO actors. BDRTs are the implementors of NS activities. The Legal Dept. reviews and assure compliance with agreements."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 41,
"rating": 4,
"question_responses": [
{
"question": 322,
"answer": 1,
"notes": "The NS does not use military assets."
},
{
"question": 323,
"answer": 1,
"notes": "The NS does not use military assets."
},
{
"question": 324,
"answer": 1,
"notes": "'NS is aware of emblem abuse, although issues are rare. They advocate with the MoH and Military to resolve issues."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 38,
"rating": 4,
"question_responses": [
{
"question": 299,
"answer": 2,
"notes": null
},
{
"question": 302,
"answer": 1,
"notes": null
},
{
"question": 303,
"answer": 2,
"notes": "Kenya and South Sudan NS were noted as examples of cross boundary response. The Response Plan notes cross-border responses but not specific actions on preparedness, response and information sharing"
},
{
"question": 304,
"answer": 1,
"notes": "There is knowledgeable and experience with the formats, budget, reporting to IFRC based on past responses"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 39,
"rating": 5,
"question_responses": [
{
"question": 305,
"answer": 1,
"notes": "The NS participates in the NDRMC, taskforces, clusters. They were not specifically referenced in the National DM Policy although they had lobbied to be included as auxiliary. Note that no partners were specified in the Policy. "
},
{
"question": 308,
"answer": 1,
"notes": "Through their membership in the NDMRC and clusters, they are aware of what others, including Government are doing. The Gov. has noted NS is aligned and complementary to is policy and strategy. The Charter specifies the mandated NS roles and responsibilities."
},
{
"question": 309,
"answer": 1,
"notes": "Emblem abuse is limited and being addressed through advocacy with the MoH and Military. The brand is well recognized. "
},
{
"question": 310,
"answer": 1,
"notes": "MoH, Min of Agric, Min. of Water, DM at both HQ and Regional levels are departments which regularly engage with the NS."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 42,
"rating": 4,
"question_responses": [
{
"question": 325,
"answer": 1,
"notes": "Recent programming in CBDRM has increased community participation with the NS at local levels."
},
{
"question": 328,
"answer": 1,
"notes": "CDRTs are recent and only in current pilot project. Branches use community committees to engage with them on decisions. "
},
{
"question": 329,
"answer": 1,
"notes": "CDRTs are recent and only in current pilot project"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 43,
"rating": 5,
"question_responses": [
{
"question": 331,
"answer": 1,
"notes": "Legal Dept. reviews agreements and ensures compliance with RM Policy "
},
{
"question": 334,
"answer": 1,
"notes": "Care is taken with donors to avoid politization of the Emblem. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
}
]
},
{
"area": 5,
"component_responses": [
{
"component": 54,
"rating": 4,
"question_responses": [
{
"question": 413,
"answer": 1,
"notes": "NS follows a strict criteria for selection of members for response including training. Criteria include gender, background/ qualifications etc. Equipment aspect is not as required."
},
{
"question": 416,
"answer": 2,
"notes": "NS developed a competency framework (2018; finalized in 2019) for leadership and senior management and that will be rolled out at staff level. Training on Strategic Planning conducted inline with framework. NB: Training on Strategic Planning (Dec 2018?) and received good feedback however, 3 day duration was found short. 10 senior management staff attended this training and there is a plan to roll this out at staff level."
},
{
"question": 417,
"answer": 2,
"notes": "Training on Sphere (for relevant technical staff) and CoC (BDRTs) is conducted on a case to case basis. Training on protection aspects is almost non-existent, focused primarily on PSS."
},
{
"question": 418,
"answer": 1,
"notes": "Yes e.g. vests, ID cards. Volunteers receive a temporary vest and/or ID which is return when their work is completed."
},
{
"question": 419,
"answer": 2,
"notes": "Security clearance is done before any deployment however, there is no practice of proper security briefing to response team. All staff at HQ and branches are insured (life). HQ staff has health insurance as well and branches staff gets 7000 birr reimbursement (scoping for insurance in process). 400 volunteers with high response responsibilities are insured through IFRC procedures and 60 national volunteers (NDRTs) by ERCS. Volunteers have some SAF training."
},
{
"question": 420,
"answer": 1,
"notes": "357"
},
{
"question": 421,
"answer": 1,
"notes": "NS uses softwares to keep record of volunteers and members. Staff data is both in form as well in SAP. Competencies part to be confirmed."
},
{
"question": 422,
"answer": 1,
"notes": " Volunteer recruitment is based on Branch gaps and needs. BDRT (196 in total): There is a clear criteria (aligned with branches needs) on gender (30% women, however, not always possible) and technical capacities. The final lists are shared with HQ before the BDRT training."
},
{
"question": 423,
"answer": 1,
"notes": " NB: HR manual for staff only covers regular procedures. Recruitment for emergencies is done on special approval and on case to case basis. "
},
{
"question": 424,
"answer": 1,
"notes": "Volunteers are recruited based on branch plans through online or in person registration. Recruitment includes school clubs, university as well as technical areas such as MoH for medical expertise. Branches do volunteer appreciation at events and post operations. At HQ, trainings and other activities like annual gatherings are for staff. NS has a separate budget for this however, there are always budget limitations. HR is planning to develop a system for staff engagement but this would require budget. "
},
{
"question": 425,
"answer": 2,
"notes": "No evidence was found for response. NS has started this from lower level e.g. office secretaries (level 8) and will be expanded upward. Reviews have noted the high turnover of staff and volunteers as an issue which affects overall NS capacity. "
},
{
"question": 426,
"answer": 2,
"notes": "No evidence of safer access analysis found. However, security situation of area is checked by multi sources e.g. government, ICRC, UNDSS etc."
},
{
"question": 427,
"answer": 2,
"notes": "PSS is available. TNA is done by immediate supervisors and training request is sent to HR with information on needs, expectations from training and plan for follow-up. Staff did not seem aware of issues of self-care particularly in high stress responses."
},
{
"question": 429,
"answer": 1,
"notes": "Yes but this is not based on competencies and NS has a plan to work on this in coming months. It was reported that most staff are working more than their JDs/ originally assigned tasks."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 44,
"rating": 4,
"question_responses": [
{
"question": 336,
"answer": 1,
"notes": "NS implements Safer Access and has appropriate security systems in place to protect staff and volunteers."
},
{
"question": 339,
"answer": 1,
"notes": "Trained staff at headquarter, branch and field level are appointed and accountable for safety and security."
},
{
"question": 340,
"answer": 2,
"notes": "Context and risk analysis information is provided to responders on an ongoing basis."
},
{
"question": 341,
"answer": 1,
"notes": "The NS is finalizing draft of Safety and Security Policy. There is a signed compliance form."
},
{
"question": 342,
"answer": 1,
"notes": "SAF is embedded into BDRT and NDRT Training. "
},
{
"question": 343,
"answer": 2,
"notes": "There is a sign off form by all staff and volunteers as well as PNS and guest. "
},
{
"question": 344,
"answer": 1,
"notes": "Reports are to the Security Officer "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 55,
"rating": 4,
"question_responses": [
{
"question": 430,
"answer": 1,
"notes": "There is a communications dept at HQ level but not at Branch. They are well trained and experienced"
},
{
"question": 433,
"answer": 2,
"notes": "There is no specific spokesperson assigned. It is usually the SG or Comms Dept. ICRC supports training but equipment is old."
},
{
"question": 434,
"answer": 1,
"notes": "Facebook and the website are key messaging platform. "
},
{
"question": 435,
"answer": 2,
"notes": null
},
{
"question": 437,
"answer": 2,
"notes": null
},
{
"question": 438,
"answer": 2,
"notes": "There is some tracking but it is less systematic"
},
{
"question": 439,
"answer": 2,
"notes": "ICRC is supporting the Comm Dept, planning with them 1/4ly and does an annual review."
},
{
"question": 440,
"answer": 2,
"notes": "The NS uses Facebook and has a well functioning website. There is a overall policy but it is unclear how well it is understood at all levels. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 45,
"rating": 4,
"question_responses": [
{
"question": 351,
"answer": 1,
"notes": "There is a room to make better use of monitoring and evaluation/ survey data (e.g. satisfaction)"
},
{
"question": 352,
"answer": 2,
"notes": "While the NS budgets for and conducts evaluations and/or reviews of the operation, there is weak follow-up of lessons and recommendations e.g. satisfaction survey and findings. Recommendations are not being followed."
},
{
"question": 353,
"answer": 1,
"notes": null
},
{
"question": 354,
"answer": 1,
"notes": null
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 46,
"rating": 4,
"question_responses": [
{
"question": 355,
"answer": 1,
"notes": "NS has an automated system called ERP SAP BI established in 2015. Some regional branches can book documents online. It generates different types of reports: Activity based, Donor based, project based, department based."
},
{
"question": 358,
"answer": 1,
"notes": "Finance training is conducted for program managers. regional and branch accountants "
},
{
"question": 359,
"answer": 1,
"notes": "The NS have adopted the IFRC financial guidelines. For emergency situations there is a shortened process to transfer funds based on thresholds to the field but is not well disseminated. There is a shorter procurement process which still goes through the normal approval process. "
},
{
"question": 360,
"answer": 2,
"notes": "The process is currently being revised to align with the DRM policy. "
},
{
"question": 361,
"answer": 1,
"notes": "The charts of accounts manual was adopted and customized to the NS and all program and accountants are using. "
},
{
"question": 362,
"answer": 1,
"notes": "NS has 6 Auditors and project accountants assigned to various projects responsible for the whole finance cycle. Audits are conducted annually for the NS and every two years at Regional level before their General Assemblies. Annual audits are a requirement of the ERCS Charter. Reports on the findings are shared with all the respective team and branches. Projects Audit vary depending on donor requirements. "
},
{
"question": 363,
"answer": 1,
"notes": "The MoU are shared with finance and legal department before the Secretary General approves. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 47,
"rating": 4,
"question_responses": [
{
"question": 364,
"answer": 2,
"notes": "Staff uses their own mobile phones (SIM cards) in office as well as in the field. No official system of recharging while in field is in place, costs are covered from per diem. "
},
{
"question": 367,
"answer": 1,
"notes": "Staff has critical numbers saved in their mobiles as well as in laptops in contacts of Outlook."
},
{
"question": 368,
"answer": 1,
"notes": "There is a specific procedures, particularly practiced in major responses."
},
{
"question": 369,
"answer": 1,
"notes": "Yes e.g. communications staff has an official Facebook page and replies to comments as well. "
},
{
"question": 375,
"answer": 2,
"notes": "Only SG has been assigned satellite phone."
},
{
"question": 376,
"answer": 1,
"notes": "At HQ and all regional branches; at most of zonal branches."
},
{
"question": 377,
"answer": 1,
"notes": "Wi-Fi: Yes MiFi: TBC"
},
{
"question": 378,
"answer": 1,
"notes": "HQ: Yes (HQ also supports branches in case of major issues) Regional branches: some work is done by branch staff, majority is outsourced Zonal branches: Some work is done by branch staff, majority is outsourced"
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 48,
"rating": null,
"question_responses": [],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 56,
"rating": 5,
"question_responses": [
{
"question": 442,
"answer": 1,
"notes": "NS has RM policy that has been dissminedated. The srategy and SOPS are draft. Branches were engaged in the process and RM that has been disseminated to Branch with training. Branches have their own RM unit but feel they are under capacity. There are increasing opportunities in-country due to NS public image and acceptance. Good use of fixed assets for income in some branches and HQ. "
},
{
"question": 445,
"answer": 1,
"notes": "As per the policy, 70% of all funds raised will go to programs, 30% for overhead of HQ/Branch. Of the 70%, 20% is for the Emergency Fund. As this is a new policy, the uptake is just beginning, but it will be an audited requirement going forward. "
},
{
"question": 446,
"answer": 1,
"notes": "The RM strategy is draft (not reviewed). See above on EM Fund. In addition, the intent is to grow membership and therefore increase fees which in turn will grow the fund. There are fundraising activities during emergencies as well. There is a lack of strategic public awareness and donor mapping potential. "
},
{
"question": 447,
"answer": 1,
"notes": "There are a number of corporate partners established (e.g. Coke, banks, brewery etc.). These provide funds but also in-kind donations. There is increasing competition for these funds, particularly by the government. NS is considering how to access these funds as auxiliary. Issues of \"acceptable\" donations are clearly laid out in the RM Policy. "
},
{
"question": 448,
"answer": 2,
"notes": "All branches have a RM Unit and are responsible to cover as much of their budget as possible. Branches do not feel they are as strong as they could be. "
},
{
"question": 449,
"answer": 1,
"notes": "There is an EM Fund. "
},
{
"question": 451,
"answer": 1,
"notes": "See Pre-disaster Meetings and Agreements. There are pledges in the 2019 Response Plan for partners but these are not formal agreements. "
},
{
"question": 452,
"answer": 1,
"notes": "There are regular reports provided and audits conducted. Some reporting may be donor specified. There is both public and private acknowledgement of donations (letters of thanks etc.)"
},
{
"question": 453,
"answer": 1,
"notes": "There is use of SMS, web, Facebook etc. to provide details on how to donate funds. It is unclear how quickly this is activated"
},
{
"question": 454,
"answer": 1,
"notes": "The RM Policy states the criteria for in-kind donations and types of donors. There is care taken with reputational risk (e.g. breweries or political figures). "
},
{
"question": 455,
"answer": 1,
"notes": "There is tracking for both cash and in-kind donations."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 51,
"rating": 4,
"question_responses": [
{
"question": 391,
"answer": 1,
"notes": null
},
{
"question": 392,
"answer": 2,
"notes": "The Procurement manual was approved in 2018 but needs to be improved and aligned with the integrated software (ERP SAP B1)"
},
{
"question": 393,
"answer": 1,
"notes": null
},
{
"question": 394,
"answer": 1,
"notes": "The database is in hard form. The list of suppliers blacklisted by NS and the government is displayed in the office."
},
{
"question": 395,
"answer": 1,
"notes": null
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 49,
"rating": 4,
"question_responses": [
{
"question": 379,
"answer": 1,
"notes": "At HQ level, NS has 5 logistics functions: 1) Procurement management; 2) Fleet management; 3) Warehouse management; 4) Property management; and 5) General services, with dedicated staff. However, there is a need to adapt and align logistics functions to provide more timely and efficient support to the response operations."
},
{
"question": 380,
"answer": 1,
"notes": "At HQ, induction course is part of onboarding. Staff evaluation is conducted every 6-month leading to development of annual training plan. There are challenges of insufficient funds for training as well as unavailability of relevant trainings (e.g. humanitarian logistics). Setup at branch level?"
},
{
"question": 381,
"answer": 1,
"notes": "Not all staff are aware as logistics is primarily managed by following NS own procedures."
},
{
"question": 383,
"answer": 1,
"notes": "There are framework agreements with some suppliers and some suppliers have been pre-qualified."
},
{
"question": 384,
"answer": 1,
"notes": "There are framework agreements with some suppliers and some suppliers have been pre-qualified."
},
{
"question": 385,
"answer": 2,
"notes": "Volunteers are not trained specifically in logistics but can help in general logistical tasks. "
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 50,
"rating": 4,
"question_responses": [
{
"question": 386,
"answer": 1,
"notes": "The NS, being auxiliary to government, also has all the necessary privileges for importation. It gets help from IFRC for items that require international procurement."
},
{
"question": 388,
"answer": 1,
"notes": "Branches quite often call HQ to check the status of stock and then proceed with the formal procedures. "
},
{
"question": 389,
"answer": 1,
"notes": "The NS accepts only specific in-kind donations. DPR team makes the preliminary decision based on response options and then checks the feasibility of storing and transportation with logistics. There are criteria for accepting in-kind donations in the RM Policy."
},
{
"question": 390,
"answer": 1,
"notes": null
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 52,
"rating": 4,
"question_responses": [
{
"question": 396,
"answer": 2,
"notes": "A new fleet manual is being developed as the old manual is more than 5 yeas old. However, new templates are already being used."
},
{
"question": 397,
"answer": 1,
"notes": "All is in place. "
},
{
"question": 398,
"answer": 1,
"notes": "NS fleet is in moderate condition. Vehicles at HQ are in good condition whereas at branches are getting old and being replaced with new ones."
},
{
"question": 399,
"answer": 2,
"notes": "There are seatbelts in all vehicles but mostly driver use them. Fire extinguisher and FA kits are placed in all HQ vehicles but this varies from branch to branch."
},
{
"question": 400,
"answer": 1,
"notes": "At HQ, vehicles are sent to only the company workshops. HQ has its own workshop with 2 mechanics for minor repairing. At regional level, qualified mechanics have been selected. More or less a similar setup is in place at zonal level. There are a few regional branches with their own big workshops to manage government ambulances as well as RC vehicles."
},
{
"question": 401,
"answer": 1,
"notes": "In case of an incident, driver calls their supervisor who prepares a report, comes to the scene, and coordinates with police and insurance."
},
{
"question": 402,
"answer": 1,
"notes": "There is an agreement with transportation company however, this may cause up to 1 week delay if that company is having a big government assignment. The new purchased truck will help overcome this issue to some extent."
},
{
"question": 403,
"answer": 1,
"notes": "Yes. In addition, drivers (like other staff) go through medical and forensic clearance."
},
{
"question": 404,
"answer": 2,
"notes": "All NS drivers are trained in basic FA, however, not in defense driving and safer access. "
},
{
"question": 405,
"answer": 1,
"notes": null
},
{
"question": 406,
"answer": 1,
"notes": "Drivers are compensated in the form of time off in lieu. Service duty drivers (staff pick/ drop) gets a stipend."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
},
{
"component": 53,
"rating": 4,
"question_responses": [
{
"question": 407,
"answer": 2,
"notes": "Warehouse Manual is still in process of revision. The current manual is more than 5 yeas old. However, new template are already being used."
},
{
"question": 408,
"answer": 1,
"notes": null
},
{
"question": 409,
"answer": 1,
"notes": null
},
{
"question": 410,
"answer": 1,
"notes": "Most of warehouses are owned by NS and it may also rent in case of big response. Some branches rent out extra space to other actors to generate income."
}
],
"urban_considerations": null,
"epi_considerations": null,
"climate_environmental_considerations": null,
"notes": null
}
]
}
]
}
},
"error": "Request rejected by the server",
"responseText": "\n<!doctype html>\n<html lang=\"en\">\n<head>\n <title>Server Error (500)</title>\n</head>\n<body>\n <h1>Server Error (500)</h1><p></p>\n</body>\n</html>\n"
}
udaynwa
The error is in the PER Forms - PER Process - Assessment phase:
Every time I click 'submit' to finalize the Assessment phase and continue with the Prioritization, this error appears:
However, if I click 'Back' and return to the process from 'PER Forms,' the system allows you to "Edit prioritization" and continue the process (but the error appears and you can not do it directly from the inside).