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scolorship_MS

Scholarship Management System Requirements

1. Introduction

A Scholarship Management System (SMS) is a software tool designed to manage scholarship processes, including applications, reviews, and awards.

2. Functional Requirements

2.1 User Management

• User Registration: Users can sign up.
• User Login: Users can log in securely.
• User Roles: Different roles like student, admin, and reviewer with specific permissions.

2.2 Student Module

• Profile Management: Students can update their personal and academic information.
• Scholarship Search: Students can search for scholarships based on criteria like eligibility and deadlines.
• Application Submission: Students can apply for scholarships by filling out forms and uploading documents.
• Application Tracking: Students can see the status of their applications.

2.3 Scholarship Management

• Create Scholarships: Admins can create and manage scholarships, set criteria, deadlines, and award amounts.
• Application Review: Reviewers can evaluate applications and leave comments or scores.
• Award Scholarships: Admins can select winners and notify them.

2.4 Notifications

• Email Alerts: Automatic emails for submission confirmations, status updates, and deadlines.

2.5 Reporting

• Application Reports: Track the number of applications received, in progress, and awarded.
• Financial Reports: Monitor scholarship fund distribution.

3. Non-Functional Requirements

3.1 Performance

• Scalability: The system should handle many users at once.
• Response Time: The system should be quick, responding within 2 seconds.

3.2 Security

• Data Protection: Keep user data secure and encrypted.
• Access Control: Only authorized users can access sensitive information.

3.3 Usability

• User-Friendly Interface: Easy to navigate and use.
• Accessibility: Accessible to users with disabilities.

3.4 Reliability

• Uptime: System should be available 99.9% of the time.
• Backup: Regular data backups to prevent loss.

3.5 Maintainability

• Modular Design: Easy to update and maintain.
• Documentation: Clear instructions for users and developers.

4. Technical Requirements

4.1 Technologies

• Frontend: HTML, CSS, JavaScript.
• Backend: Node.js, Django, or similar.
• Database: MySQL, PostgreSQL, or similar.

4.2 Integration

• Email Service: Integration for sending emails.
• APIs: For connecting with other services or mobile apps.

5. Development and Deployment

5.1 Development

• Agile Methodology: Develop in small, iterative steps.
• Version Control: Use Git for managing code.

5.2 Testing

• Unit Testing: Test individual parts of the system.
• Integration Testing: Ensure different parts work together.

5.3 Deployment

• Automated Deployment: Use CI/CD pipelines for easy deployment.

6. Maintenance and Support

6.1 Ongoing Support

• Help Desk: Support system for user issues.
• Updates: Regular updates for improvements and bug fixes.

6.2 Training

• User Training: Provide guides or sessions for users.
• Admin Training: Detailed training for administrators.