Finalize ATD submissions for APWA accreditation - Chapter 16 ROW Management (7 Practices)

[amenity]

Tasks for each Practice

• [x] Do a final review of the Practice sheet and corresponding EVIDENCE folder using the checklist below
• [x] Communicate final gaps / questions to the Lead
• [x] Support Leads to ensure everything is finalized by Jan 30th to submit to PWD (but PWD said we can submit chapter by chapter if we don't have everything quite done by then)

Final checklist for each Practice

1. Does the Agency Compliance statement match the Practice requirement (blue statement)? Is it specific, succinct, and easy to follow? (acronyms should be defined; vague, general statements are not good)
2. Are naming and formatting standards used? (evidence number, file names, wording, etc.)
3. Is each item of evidence listed in the Documentation/Directives table linked if possible?
4. Is there a PDF file saved for each item of evidence listed in the Documentation/Directives table?
5. Is each PDF file specific, highlighting or only including the info related to the specific Practice requirement? (entire manuals with lots of pages is not good - it should only include what's relevant; highlight exact sentences and/or headings when possible)
6. Are there any remaining comments / unanswered questions from the executive review guide?

Chapter 16 ROW Management (7 Practices)

• [x] 16.01 Permit Issuance
• [x] 16.02 Permitting Responsibility
• [x] 16.03 Codes and Permits Information
• [x] 16.04 Permit Process
• [x] 16.05 Permit Inspection
• [x] 16.06 One-Call Center Coordination
• [x] 16.07 Utility Marking Guidelines and Color Code

[katelunceford]

Meeting notes w/ Peggy 1/10 at 9:30 AM:

• 16.01 - looks good except can we:

  Add a link for the last piece of evidence

• 16.02 - looks mostly good but there are two questions we need to ask at the next review:

  1. Is it ok that we mention dockless transportation in there?
  2. There are 33 SOPs for the different types of ROW permits. Do we need to include all of them as evidence with some sort of index/road map? Or should we only include a couple SOPs as an example?

• 16.03 - looks good
• 16.04 - looks good
• 16.05 - @katelunceford added links + short explanation to each item in the table; need to ask this at next review:

  Should sensitive information (name, phone number, address) be omitted in the example (evidence # 3)?

• 16.06 - looks good
• 16.07 - looks good

[katelunceford]

All Practices in Chapter 16 are ready to be handed off to PWD - closing this issue.