Closed TracyLinder closed 7 months ago
This folder process Initial Distribution is being used across multiple folders used by DSD; this update would affect the other folders as well. We must create a new process.
Subha worried about removing the existing Initial Distribution Process.
[x] We need a list of the franchise processes & their codes. @Nadin-Nader will ask Kyle
[x] Tracy will schedule meeting w/ kyle to get the rest of the questions answered.
Tracy, Kyle, Jaclyn
Q: When should the UC Distribution process insert? 🔸
Q: Which process group should the UC Distribution process be in? 🔸
Q: Should these attempts close any open attempts from the previous review cycle? 🔸
Q: How does the current Initial Distribution process get closed?
Q: Does the process need any start/end date functionality?
Q: Automated Emails 🔸
The customer needs to know that the review cycle has started, which reviews were inserted, and the review end date.
Tasks:
- Apply for UC online. (Use ATD as COS department to avoid fees)
- Update all reviews on info tab to NO
- Accept Web Acceptance
- Save 'Complete' on Initial Distribution. Document all processes inserted they're all franchise
Question: Should redistribution processes not save unless an initial has been saved already/previously?
Vish is out until 7/6, so I'll need to either put the email content together myself, or ask Jaclyn or Kyle.
List of Franchise Utility processes & their codes in the UC folder: • 51139 Alpheus (El Paso Global) • 51142 AT&T (SWBT) • 51143 AT&T Legacy • 51144 AT&T Metro • 51146 CenturyLink (Qwest) • 51147 CyrusOne • 51148 Chevron Pipeline • 51149 Blue Bonnet Electric • 51172 Crown Castle (NextG) • 51183 FiberLight • 51184 FiberNet • 51214 Kinder Morgan Pipeline • 51216 Grande Communications • 51217 Google Fiber Texas • 51218 Level3 Communications • 51219 LCRA • 51248 ONCOR • 51249 Pedernales Electric • 51279 Sprint • 51306 TelePacific (Telwest) • 51307 Time Warner Cable • 51308 TW Telecom • 51309 Texas Gas Service • 51336 XO Communications • 51337 Verizon (MCI) • 51338 Zayo • 51339 ZNET (Duct system)
Q: Should these attempts close any open attempts from the previous review cycle?
Need to have one more AC review meeting: Pepper, Jaclyn, Kyle, Homer, Vish, Subha
Mtg scheduled for this Thursday, 8/3 at 11am
Participants: Jaclyn, Greg P, Vish, Subha, Kyle, Homer
Agenda
Need info code
Create an issue for this to develop separately
The customer needs to know that the review cycle has started, which reviews were inserted, and the review end date.
All the attempts need an email to the customer. However, initial is already getting an email from the Permit Completeness Check process. This ticket will focus on the 3 redistribution attempts.
Content
To: All people records on the people tab EXCEPT any that begin with 'Previous' From: Noreply
Subject Line: Project Name [F.foldername], Reference ID[f.referencenumber], Permit ID [22-12345678-UC and ROWID/RSN [ROWID]
Hello:
Thank you for your submittal to the Austin Utility Location and Coordination Committee (AULCC). Your Utility Coordination (UC) submittal has been distributed for review. You can view the assigned reviewers and due dates on the AB+C Portal. The list of reviewers is at the bottom of the page in the Permit Workflow section.
Your AULCC Meeting date is: 24-MAY-23
Meeting Location: Meeting Online via Microsoft Teams. You will receive an email invitation with the Teams link and optional call-in number at a later date. Meeting Starts: 2pm
Please review your information for completeness and correctness. If any data needs to be revised, added, or deleted please //// the SmartSheet.
SMART SHEET NEEDS TO BE UPDATED BEFORE THIS EMAIL IS LIVE
~contact: Jaclyn.Lozano@austintexas.gov and AULCC@austintexas.gov~
AULCC Tracking Number #:UCC-230105-04-04
ROWID: 13047379
Project Name:STX-TFC Capitol Complex Phase 2-Site Utilities
Applicant: Peta-anne Donn
Project Contact: Peta-anne Donn
Project Description: The applicant is proposing the abandonment and removal of existing utility mains, as well as construction of new utility mains within the Right of Way of 15th Street between Colorado Street and Congress Avenue, 16th Street between Lavaca Street and Congress Avenue, and Lavaca Street, Colorado Street and Congress Avenue between 15th and 16th Streets for the TFC Capitol Complex Phase 2 project. All abandoned and proposed utilities are approximate.
Projects that have been through the AULCC previously, must contain all utility comments from previous reviews. The Minutes tab, or a Conflict/Resolution spreadsheet should be utilized for this effort.
Final review and clearance will be contingent on final review of the Conflict/Resolution Data and concurrence form the Project Engineer, Project Manager, Project Owner, and the AULCC Chairman.
CAUTION: This email was received at the City of Austin, from an EXTERNAL source. Please use caution when clicking links or opening attachments. If you believe this to be a malicious and/or phishing email, please forward this email to cybersecurity@austintexas.gov.
@vschandramouli could you take lead on finishing the email content work with Greg & Jaclyn please? I think another 30 minutes with them next week should do.
@Nadin-Nader @TracyLinder Here is the demo for this ticket. Please review and let me know your feedback. Thank you. In 1st part, I covered, Initial Distribution, Initial Distribution No Franchise attempts. I tried Redistribution also but then I went for 2nd part. So last 30 seconds can be skipped in this part. In 2nd part, I have covered Redistribution All, Redistribution No Franchise and Redistribute Rejected attempts.
https://github.com/cityofaustin/atd-data-tech/assets/51680715/31116248-9a83-4d3e-819f-6517dd52fb74
https://github.com/cityofaustin/atd-data-tech/assets/51680715/cca5e464-575a-4a4f-bac1-6644a0ca2a59
@Nadin-Nader @TracyLinder Here is the demo attached for the feedback points given above. Please review.
https://github.com/cityofaustin/atd-data-tech/assets/51680715/625083dc-db4e-4eae-8ef0-de466fe1553d
@SubhaShroff demo looks good. I have asked Kyle and Jaclyn to review the demo. Waiting on response
@SubhaShroff I have sent this to the DevOps CM Team to be deployed to DEV under SCTASK0355146
@Nadin-Nader Completed the testing on DEV I found couple of things not right, I will need to fix those before sending it to TEST: WAA accepted attempt didn't add the UC distribution- instead added Initial Distribution. UC distribution is assigned to AW SER Application Discipline instead of Intake Staff unlike Initial Distribution Process.
12631- 42f9193099f0 - DEV Deployment Plan.docx @Nadin-Nader Please raise a DEV deployment request for 42f9193099f0 on my behalf. Thank you.
@SubhaShroff this additional commit has been sent to the DevOps Team to be deployed to DEV under SCTASK0356206
Thank you @Nadin-Nader. SCTASK0356206 is served and I tested it on DEV. It works as expected. Here is the TEST deployment plan. Please raise TEST promotion request. 12631- e7d77fc74bc5-a46239ee6417-77dfe46c5bdc-42f9193099f0 TEST Deployment Plan.docx
@SubhaShroff this has been sent to the DevOps CM Team to be deployed to TEST under SCTASK0356595
@Nadin-Nader Thank you for raising the request. Its deployed in TEST and I tested it. RSN - 13201179.
A question/observation: We have a validation added for all redistribute attempts - to close the all OPEN review processes. Does 'Application Review' process counts in these review processes as its under same process group? The validation I added counts this process also to be closed before adding any redistribute attempts.
Sent a message to Kyle asking to UAT this on TEST. Waiting on response
@Nadin-Nader @TracyLinder Demo was given to Jaclyn/Nadin/Vishwa and call was recorded. Please suggest what do we do next with this ticket. But I just realized that I didn't test and demo how the old process(Initial Distribution) works if it was already added and Open. I tried testing it (RSN-13170846) on TEST now. Added Complete attempt (only one attempt was there for Initial Distribution Process). It closed and added the review processes including the franchise processes. The folder status is updated to In Review from Pending status. So, It should still work old way without any issues, if it is already added. Thanks.
@SubhaShroff this has been sent to the DevOps CM Team to be deployed to DEV/TEST UNDER SCTASK0358592
Thank you @Nadin-Nader. The feedback fix is tested in TEST(RSN-13202121) after deployment. Its all set for UAT in TEST AMANDA. Otherwise the functionality scoped in the ticket was demoed and recorded, except that it was expecting Application Review process also to be closed to add any Redistribute attempts in UC distribution process. Now with this fix, Application Review process is excluded from that validation.
Update:
Its ready on TEST. Demo also approved by Jaclyn. The plan was to promote to PROD along with emails tickets.. So waiting on that. If its ok to send to PROD
Waiting on emails from UC Team
@Nadin-Nader @Lpriya-LIT I noticed recently, for UC distribution process, the attempts are removed accidentally by other's commit - e72965c6a23d9ef62a506de747267179619d10d9. Fixed and raised another commit-Add the deleted attempts to UC Distribution process. Please raise DEV/TEST request in one. I have spoken to George, I will give him the request. Thanks. 12631- 4ae4c7a26942231ddf2736d7c25ee163fa2a9a71- DEV TEST Deployment Plan.docx
@SubhaShroff Created DEv/Test deployment request , SCTASK0380376
Thank you @Lpriya-LIT. The attempts are back on process in both DEV/TEST. Now we can send this ticket along with 13395.
UC Team Sync on 9/25/23
- The automated emails are in draft currently, and UC team doesn't want this ticket to go to PROD without the automated emails on UC Distribution Process Emails (11/29 Sprint) (SS) (Deploying to PROD)Â #13395
- I explained the existing UC folders should be tested to be sure nothing breaks. Also try redefaulting the folder.
@Nadin-Nader @TracyLinder Since 13395 is ready to go to PROD, can we send this ticket as well ?
@SubhaShroff this has been sent to the DevOps CM Team to be deployed to PROD under SCTASK0392131
@SubhaShroff this has been deployed to PROD with #13395, i will let Kyle and Jaclyn know
@SubhaShroff @Nadin-Nader there is a bug report with this promote. Can you please take a look?
@SubhaShroff @TracyLinder the bug fix has been sent to the DevOps CM Team to be deployed to DEV under SCTASK0393779
Thank you @Nadin-Nader. I tested it on DEV. Its not adding any reviewers to Franchise review processes. Please deploy this in TEST. 12631- f039fb53bf66a4a863a1b341a7077256b9d99fbf- TEST Deployment Plan.docx
@SubhaShroff this has been sent to the DevOps CM Team to be deployed to TEST under SCTASK0394159
@Nadin-Nader The fix is in TEST and tested. Please review and let me know if we can send this to PROD. Thanks. RSN - 13206729.
@SubhaShroff @Nadin-Nader UAT on TEST approved. Ready for PROD promotion.
Creating a new UC folder process and features for distribution & resubmittals.
Changes are deploying with Card #13395
Remove Initial Distribution Process from Folder Setup
Create New Folder Process UC Distribution
New Process Info: Review Due Date
New Valid Process Attempts:
Attempt Features/Functionality:
1. Initial Distribution
2. Initial Distribution No Franchise
3. Redistribute All
4. Redistribute No Franchise
5. Redistribute Rejected
Reviewer Processes Inserted:
For Initial Distributions:
For Re-Distributions:
Testing