Onboarding: Homer (CM-BSA, July 2023)

TracyLinder commented 1 year ago

Supervisor (Tracy)

[x] Submit a CTM New Employee Request Form for a COA network account, eAccess PIN/HR Portal, and phone. Under "Network Account Information," write Shared mailbox: transportation.data@austintexas.gov; Distribution lists: ATDDataTechnologyServices@austintexas.gov and TPWEmployees@austintexas.gov
REQ0153035, RITM0213621
[x] For contractors, submit a CTM Third-Party Remote Access Request 🔍 This guide is helpful.
I sent the 3rd party agreement form to Cheryl & Homer to sign.
I asked Scott for the connectivity info
I emailed CTMInternetEdge@austintexas.gov for help filling out the form.
[x] Coordinate hardware needs with Scott as soon as possible to ensure enough lead time to acquire equipment.

After the network account is created:

[x] Ask Amenity or Diana to add the new team member to City of Austin Slack
[x] Add them to all relevant Slack channels and introduce the new team member to everyone in the main DTS channel
[x] Schedule time to give them their computer and show them around the office.
[x] Add "Welcome (name)" to the agenda for the next team meeting.
[x] Schedule a one-hour DTS Team Orientation. It should include Peggy and all team leads.
[x] Ask Amenity to schedule DTS Product Ops training.
[x] Schedule Biweekly 1x1s.
[x] Ask Peggy to add the new team member to DTS Team Meetings
[x] Forward biweekly Sprint calendar events
[x] Invite new team member to relevant agile ceremonies — Planning, Grooming, Retro
[x] Invite new team member to other regular meetings — Syncs, Show & Tell

After they've created their Google and Github accounts:

[x] Share the DTS Google Drive with the new team member and notify Amenity or Diana so they can update permissions on restricted content.
[x] Add the new team member to the City of Austin Transportation Github team. This should automatically add them to the City of Austin Github organization.
[x] Invite the new team member to the City of Austin Zenhub organization.
[x] Add the new team member to Gitbook.
[x] Ask Amenity or Diana to add the new team member to 1Password.

Once they've uploaded their headshot:

[x] Add them to the DTS Orientation presentation team slide and the slide for the team they are joining.

Once they've received notice from CTM that their Miro account was created:

[x] Add them to the Austin Transportation Miro Team.

New Employee (Homer)To do:

[x] Log in to your City of Austin email
[x] Set up your email signature
[x] If you don't have one already, create a Github account and then ask your supervisor to add you to the City of Austin Transportation Github Team.
[x] Enable two-factor authentication for your Github account
[x] Install Zenhub Browser Extension
[x] Create a Google account for your austintexas.gov email address
[x] Install Slack desktop client: Windows | Mac
[x] Update your Slack profile with a photo and your title
[x] Post your daily standup in Slack
[x] Install 1Password browser extension
[x] Set yourself up for remote work
[x] Set up Cameron Road printer
[x] Set up docking station — Windows | Mac (see here if you're having issues on Mac. If you have an M1, grant screen recording permissions as detailed here )
[x] Upload a headshot here and add your title and preferred pronouns here (Google Drive access must be set up first)
[x] Create a Github issue for adding yourself to the DTS "About Us" webpage (labels: Service: Dev, Type: Communications, Product: DTS Website) including the link to your photo in Google Drive and preferred pronouns
[x] Email Adan S. to request a paper timesheet
[x] Open a service request with Communications and Technology Management (CTM, the City's internal enterprise IT department) to request a Miro account
[ ] Familiarize yourself with our document storage policies
[x] If you are a regular employee and plan to telework, fill out the Telework Request Form and Take-Home Equipment Tracker during your third week. (Accounts in these apps are pulled from the City's enterprise HR system, which can take up to two weeks to update.)
[ ] Ask questions! Be a sponge and absorb it all! 🧽💦🌈
[ ] Bonus: Update this wiki if you find broken links or missing information! 😉

Specific Training Topics:

[x] KNACK apps

TracyLinder commented 1 year ago

1st day email sent

TracyLinder commented 1 year ago

Homer's About Us issue is #12977

TracyLinder commented 1 year ago

Homer's SN ticket for the Miro account is INC0310861.

TracyLinder commented 1 year ago

All is done except VPN access - REQ0157310

TracyLinder commented 1 year ago

Paul F. from CTM emailed asking me for the IP address. I responded with a copy of my previous email to him asking for help finding the IP address, and asked him again for help. I gave him all the LIT employee accounts for reference. 🤞🏼

cityofaustin / atd-data-tech