City vehicle app for reservations/check out and returns

[atdservicebot]

Describe the problem.

Car reservations, check out and return application:

1- reservation system that would allow primary user to approve use by other staff, schedule the vehicle, and provide confirmation to user 2- Check Out - User information, car inspection (issues and current charge), starting mileage, Intended use, confirmation of valid TX driver license and current defensive driver training. 3- Return - User information, mileage. Program manager confirmation.

Describe the solution you have in mind.

Knack app previously developed by DTS

How will we know that our solution is successful?

It provides a methodology to track and coordinate the vehicles usage. It tracks the above information and can substantiate usage for future unmet needs.

Users

TDM and Smart Mobility Office with Living Streets team as the primary manager.

Sponsorship

Kirk S

Which Strategic Direction 2023 “Mobility” indicators would this new application impact?

['None']

Which Austin Strategic Mobility Plan goals would this new application support?

['Placemaking — Build a transportation network that encourages social interaction through quality urban design, and connects users to the many places that make Austin unique.']

Describe the outcome you'd like to see when this feature is implemented.

track the vehicle usage

Describe any workarounds you currently have in place or alternative solutions you've considered.

excel spread sheet and analog signatures.

Is there anything else we should know?

Soon. We have the rental vehicle already

How have other divisions/departments/cities addressed similar challenges?

with a Knack app

Requested By Matthew M.

Request ID: DTS24-113025

[patrickm02L]

3/7/24

Meeting with Matt today to discuss project details.

[dianamartin]

3/7/24

Goals

• Document the usage
• Allowing others to use it

Features

• Approved Driver -
  • Request being a driver
  • Approve driver

Before Check out

• Date & Time of Usage
• Driver
• Purpose of Trip
• Starting Mileage

Optional

• Photo Attachment
• Vehicle Inspection Photos?
  • [ ] I verify I inspected the vehicles
  • [ ] Checklist
  • [ ] Photo if an issue is present

After Check out

• Edit Check out record
  • End Mileage
  • Refuel? - Y/N
  • Status: "Checked In"

Reservation Calendar

• As far in the future in advance
• Conflicts - timestamp (first come, first serve)

[dianamartin]

3/8/24

@patrickm02L I created #16174 for the prototyping work

[patrickm02L]

Addressing this with other Issues.