Onboarding: Patricia GA

Supervisor

After the network account is created and you have their @austintexas.gov email address:

[x] Ask Amenity or Diana to add the new team member to 1Password.
[x] Ask Amenity or Diana to add the new team member to City of Austin Slack.

Added Patricia, 4/1 DM
[x] Add them to all relevant Slack channels and introduce the new team member to everyone in the main DTS channel.
[x] Schedule time to give them their computer and show them around the office.
[x] Add "Welcome (name)" to the agenda for the next team meeting.
[ ] Schedule a one-hour DTS Team Orientation. It should include Peggy and all team leads.
[ ] Ask Amenity to schedule DTS Product Ops training.
[ ] Schedule Biweekly 1x1s.
[x] Forward biweekly Sprint calendar events.
[x] Invite new team member to relevant agile ceremonies — Planning, Backlog Refinement, Retro.
[x] Invite new team member to other regular meetings — DTS Team Meetings, Syncs, Show & Tell.
[x] After they've created their Google and Github accounts:
[x] Share the DTS Google Drive with the new team member.
[x] Add the new team member to the City of Austin Transportation Github team. This should automatically add them to the City of Austin Github organization.
[x] Invite the new team member to the City of Austin Zenhub organization.
[x] Add the new team member to Gitbook.
[x] Once they've uploaded their headshot:
[ ] Add them to the DTS Orientation presentation team slide and the slide for the team they are joining.
[ ] Open an issue to add the team member to the team website. The issue should include link to the headshot, new employee's title for the site and pronouns. Assign the issue to Chia.
[ ] Once they've received notice from CTM that their Miro account was created:
[ ] Add them to the Austin Transportation Miro Team.
[x] Once HR has added them to the UKG timekeeping system, their supervisor—Peggy, Amenity, or Diana— must:
[x] Set up their schedule plan.

Employee

[x] Log in to your City of Austin email.
[x] Install the Microsoft Authenticator app on your phone. Moving forward, you should only log in to City of Austin Microsoft services via 2 factor authentication.
[x] You should have a 1Password invitation in your email. If not, email/Slack Diana to request one and then accept the invitation. Diana or Amenity will then confirm your account. Then follow this guide to set up 1Password for use on your City computer and any mobile devices you use for work.
[x] All your passwords relating to work should be stored 1Password and only in 1Password.
[x] If you don't have one already, create a Github account with your CoA email and then ask Amenity or Frank to add you to the City of Austin Transportation Github Team.
[x] Enable two-factor authentication for your Github account.
[x] Install Slack desktop client — Windows | Mac.
[x] Set up your email signature.
[x] Update your Slack profile with a photo and your title.
[x] Create a Google account for your austintexas.gov email address and verify that you have access to the DTS Google Drive.

Week 1 🐥
[ ] Let your supervisor know if you are not able to finish any of these during your first week.
[x] Upload a headshot here.
[x] Install Zenhub Browser Extension.
[x] Create a Github issue to add yourself to the DTS "About Us" webpage:
[x] - Title: Add [First name] [First initial of last name] to DTS website
[x] - Labels: Service: Dev, Type: Communications, Product: DTS Website
[x] - Assignee: Chia Berry
[x] - Include:
[x] - Link to your photo in Google Drive
[x] - Full preferred name
[x] - Title
[x] - Preferred pronouns
[x] Open a service request with Communications and Technology Management (CTM, the City's internal enterprise IT department) to request a Miro account.
[ ] Familiarize yourself with the DTS Resource Index and our document storage policies.
[ ] Week 3 🐓
[ ] Unless you are a contractor, you have a few last to-dos! The HR and DTS Portals are updated every 2 weeks with employee information from the City's enterprise HR system, so wait until week 3 for these ones.
[ ] Complete the Telework Request Form.
[ ] Record any City hardware you have in the Take-Home Equipment Tracker.
[ ]
[ ] Ask questions! Be a sponge and absorb it all! 🧽💦🌈

cityofaustin / atd-data-tech

Onboarding: Patricia GA #16583

Supervisor

Employee

Week 1 🐥