Storm FY25 Preparation

[rebekkabry]

Preparation for FY25 Winter Storm Event.

• [ ] Pre-treatment template for stakeholders - to expedite import, rather than manual entry
• [x] Test Pre-treatment template in Maximo TEST - see if this works
• [x] Ensure report STORM FY25 is pulling and running like others.
• [ ] Open Start Center for users in need
• [x] Make sure the Pre-treatment template is in sync for "DOC_MaximoWorkOrders" for Geo Team
• [ ] Make sure Maximo Work Orders show up on the Emergency Mgmt Map - for Spatial Awareness
• [ ] Set up a mock trial end to end - 1 hour
  • Andrew, David
    • Rene, Rebekka
    • Frank

Previous Support and Documentation

scope in 2023: https://github.com/cityofaustin/atd-data-tech/issues/13923 plan 2024: https://github.com/cityofaustin/atd-data-tech/issues/15598 implement 2025: need to create and link to gis support. (current ticket) test template for sanding: https://github.com/cityofaustin/atd-data-tech/issues/14128

[rebekkabry]

Updates 9/19/24

• Created TEST documents and work orders
• Sent to GIS
• Decided to leave, for QA. Is assigned to Parent EMRG then needs to be assigned to PREP or RESPONSE.
• Next meeting DTS Maximo will create documents for stakeholders and PREP template to send out.

[rebekkabry]

10/11/24 Updates

Start Center

• Removed all FY24 portlets
• Keeping the report for FY24 accessible for users.
• Added portlets for PREP and REPSONSE
• Added report FY25 to list.

[rebekkabry]

11/14/24 Ops SBO Weather Ideas

• weather prep
  • start of winter weather today

-> would like to test the workload preplanned for 2. routes (using a map from his own machine) A. bridges wil need to be treated about 150

• running them on 6 routes, because they have s sprayers. (they will pretreat the bridges) as the event continuest hey will go out and check the status, do temp measures, retreat if necceassry with materials. (the dots) .Routes A-F .Need 135 work orders .Description: Bridges [route], name of location of bridge.

During an event (how information will be used)

• start with pretreatmment on the bridge. (if wet, we go into treatment mode)
• the crews will ocmmunicate via radio on the service center they deployed out. they will communicate the route and status of bridge. communicate the activities and findings (temp, materials).
• the manager of the bridge group at center will collect data and add into maximo.
• at the dep oper center would like report, they have access to maximo.

B. PROACTIVE ROADWAY TREATMENT 8 different routes, would remove the snow in one lane mile each direction. 300 miles of roadway clearnace.

• we would PROACTIVELY work these (not from 311)

• these routes are concreated with GIS segments. Dave wants to use the top segments and then N or S. > build off of the road network. THE OBJECTID - should be the street segment number.

20-30 teams each gruop has a lead each group 3 convo.

NEED TO ASK DAVE: Work Orders Considerations: -Routes need specification? -Parents for Routes? PREP > BRIDGE/PROACTIVE ROADWAYS; RESPONSE > PREP > BRIDGE > ROUTEA/B/C PREP > PROACTIVE ROADWAY > ROUTEA/B/C RESPONSE > -Job Plan set up for material types?

Materials: Equipment: Staff: -Reports Needed (bridges/status) (confirm that shows up on the current report) --> last time bridge was checked, overall status; Bridge assets and EOC matches - Bridge IDs are being used from GIS dataset.

• get the materials names used to add to current reports.
• request that dave create test work orders for each type of A and B work order examples.
• Maximo segments to your map, assets and mutli assets? THE OBJECTID - should be the street segment number.
• How do we currently differentate btw directions? (N/S) [one-way, orientation]
• CONCERNED: paper transmission via radio?
• CONCERNED: Bridges need to be assets in Maximo, not currently. but could use lat and long, GPS ideas, Maximo ID.

GOAL TO TEST IDEAS:

1. can we get the data directly comes in from the field? (radio from field > call into DOC > manually enter data into maximo (prob will worksheets),

   • work log, actuals,

2. working links, btw parties.