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Austin Transportation Data & Technology Services
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LM email template updates (LP) - (UAT on Test) #19098

Open vschandramouli opened 1 month ago

vschandramouli commented 1 month ago

Acceptance Criteria

Kathy had requested updates to LM email templates and email IDs in the email sent to Nadin below:

I have tried to separate each process and write out the updated email templates since cannot be fully verified / pass or fail. I cannot see same things that I saw before to verify if it was fixed – I can only see Easement Release & License Agreement resource email(s).

Per my conversation with Vishwa last week it was suggested to update the auto email wording prior to this ticket being finalized. Since this cannot be fully verified for 2 of the processes, and the link for the AB+C portal needs to be updated on all 4 to match your update portal from ticket 17691. Requesting the email to be updated at the same time seems fitting at this moment. If not, please let me know.  

15155 - SS - LDE - Bug: Email linking to LM Master Comment Report (Folder report 73002) - https://github.com/cityofaustin/atd-data-tech/issues/15155 - FAIL

 

  • I have highlighted some of the differences with each email template that will be different for each process.
  • Please remove the highlights before going to PROD.
  • Please don’t copy this same template for all processes it varies some.

 

Easement Release – updated email template to help with consistency from one process to the next and links matching other emails.

  1. Needs to go to and show from LandManagement@austintexas.gov - PASS
  2. The link to the AB+C portal is different on almost each email the portal sends out to applicants. – See below wording. (pulled this from ticket 17691 updated email)
  3. Since this is still being worked on, please update email for Easement Release to the following.

 

The review process has been completed for your Easement Release and a copy of the Master Comment Report is attached in the email.

If you have ANY rejections, your application has a four (4) week deadline from the date of this notice to resubmit required documentation. The Easement Release Application will be terminated if no attempt is made to clear ANY and ALL rejected comment(s). All required documentation must be received by the deadline. If all comments cannot be cleared, your application will be terminated. A new application and application fee will be required for any terminated applications.

It is imperative to communicate with our division on a regular basis to avoid application termination. 

If no rejections exist, your file is ready is ready for backend review. You will be notified by email with next steps.

ROWID: 13213816 Project Name: ROW Test 09.03.24 - 10852 DEER CANYON ROAD Applicant: Kathy Uhrig

Please visit My Permits/Cases to track your application progress.

For application questions, please contact Land Management at LandManagement@austintexas.gov.

 

Easement Release.png

Encroachment Agreement – FAIL - not able to see the resource email that it is being sent from or CC to as I could before to see if this is fixed.

  1. Needs to go to and show from LandManagementROW@austintexas.gov
  2. The link to the AB+C portal is different on almost each email the portal sends out to applicants. – See below wording. (pulled this from ticket 17691 updated email)
  3. Since this is still being worked on, please update email for Encroachments to the following.

The review process has been completed for your Encroachment and a copy of the Master Comment Report is attached in the email.

If you have ANY rejections, your application has a four (4) week deadline from the date of this notice to resubmit required documentation. The Encroachment Agreement Application will be terminated if no attempt is made to clear ANY and ALL rejected comment(s). All required documentation must be received by the deadline. If all comments cannot be cleared, your application will be terminated. A new application and application fee will be required for any terminated applications.

It is imperative to communicate with our division on a regular basis to avoid application termination. 

If no rejections exist, your file is ready is ready for backend review. You will be notified by email with next steps.

ROWID: 13213814 Project Name: EA Retest 09.03.24 - 10852 DEER CANYON ROAD Applicant: Kathy Uhrig

Please visit My Permits/Cases to track your application progress.

For application questions, please contact Land Management at LandManagementROW@austintexas.gov.

 

Encraoachment 13213812.jpg

 

ROW Vacation – FAIL - not able to see the resource email that it is being sent from or CC to as I could before to see if this is fixed.

  1. Needs to go to and show from LandManagementROW@austintexas.gov
  2. The link to the AB+C portal is different on almost each email the portal sends out to applicants. – See below wording. (pulled this from ticket 17691 updated email)
  3. Since this is still being worked on, please update email for ROW Vacations to the following. ROW Vacation.jpg

The review process has been completed for your R.O.W. Vacation and a copy of the Master Comment Report is attached in the email.

If you have ANY rejections, your application has a four (4) week deadline from the date of this notice to resubmit required documentation. The R.O.W. Vacation Application will be terminated if no attempt is made to clear ANY and ALL rejected comment(s). All required documentation must be received by the deadline. If all comments cannot be cleared, your application will be terminated. A new application and application fee will be required for any terminated applications.

It is imperative to communicate with our division on a regular basis to avoid application termination. 

If no rejections exist, your file is ready is ready for backend review. You will be notified by email with next steps.

ROWID: 13213816 Project Name: ROW Test 09.03.24 - 10852 DEER CANYON ROAD Applicant: Kathy Uhrig

Please visit My Permits/Cases to track your application progress.

For application questions, please contact Land Management at LandManagementROW@austintexas.gov.

 [Uploading... ROW Vacation.jpg]

 

License Agreement – updated email template to help with consistency from one process to the next and links matching other emails.

  1. Needs to go to and show from LandManagement2@austintexas.gov - PASS
  2. The link to the AB+C portal is different on almost each email the portal sends out to applicants. – See below wording. (pulled this from ticket 17691 updated email)
  3. Since this ticket is still being worked on, please update email for License Agreements to the following.

 

The review process has been completed for your License Agreement and a copy of the Master Comment Report is attached in the email.

If you have ANY rejections, your application has a four (4) week deadline from the date of this notice to resubmit (upload) required documentation. The License Agreement Application will be terminated if no attempt is made to clear ANY and ALL rejected comment(s). If uploaded documents and notification are not received by your deadline, it will be assumed that the comments could not be cleared, and the application will be terminated. A new application and application fee will be required for any terminated applications. 

It is imperative to communicate with our division on a regular basis to avoid application termination. 

If no rejections exist, your file is ready is ready for backend review. You will be notified by email with next steps.

ROWID: 13213815 Project Name: LA Retest 09.03.24 - 10852 DEER CANYON ROAD Applicant: Kathy Uhrig

Please visit My Permits/Cases to track your application progress.

For application questions, please contact Land Management at LandManagement2@austintexas.gov.

 

Land Management.png

 

Lpriya-LIT commented 1 week ago

@Nadin-Nader Committed chages and requested for Dev and Test Deployment, SCTASK0465965

Nadin-Nader commented 6 days ago

@Lpriya-LIT this is ready for UAT on TEST