Meeting - OCE Mix Check-in (10/30/24)

[dianamartin]

Objective

Check in on implemented changes discussed on 10/14, Susanne worked on some feedback updates.

Participants

OCE: Michael K., Jeebika, Roshan, Mauricio DTS: Diana, Susanne, Christina, Tracy

Agenda

Check in on implemented changes discussed on 10/14!

• [x] Schedule meeting - 10/30/24
• [ ] Optional: Schedule debrief
• [x] Meet and take notes
• [ ] Optional: Debrief with DTS team members
• [ ] Create resulting issues

[dianamartin]

10/30/24

Project Updates

Plant Page Updates

• Added Filter menu for All Plants/Concrete Plants/HMAC Plants
• Added Plant Status set to Active
• Can edit status on the table cell itself
• Added Plant Status to the Edit Plant pop-up form
• Only Concrete Plants show a Plant Certification Date

  Process: OCE staff will add Plant in the producer page filling out the information (* is required). Plant Status is set to “Active” when adding new plants. The plant type is set to “HMAC” or “Concrete” depending on the Producer “Category” field (Asphaltic/Concrete/Stockpiles. If stockpile, No plant table/plant form is displayed on the producer page)

• Plant Location ID*
• Plant Name*
• Plant Address
• Plant Certification Date (Only Concrete Plants)
• Comments

Question # 1

• Currently, the Plant Certification Date is not a required field when adding a new plant. Do you want the person editing/adding plants to always include a Plant Certification Date or is it fine to keep it as an optional field?
  • specific to "Concrete"
  • Do need to know that certification date
  • Will normally have a "Plant Certification Date"
  • Decision: Not to make required
• What is the Plant Location ID? Is there a specific format the Plant Location ID needs to be in?
• Each plant normally has a number
• [x] Rename: "Plant Location ID" to "NMRCA Plant ID"
  • Using the NMRCA
• [x] Add Plant Number - short text
  • 2 digit numbers
• [x] Plant Address: make required
• [x] Plant Attachment?

Email Notifications

• Added an email notification for both 30 day and 60 days from the Certification Expiration Date at 7AM time
• Email is sent to pwdocematerialreview@austintexas.gov and the person who created the plant record.
• Message:
• Subject: This plant will expire in 30 days - {PLANT INVENTORY NAME} | {PLANT CERTIFICATION DATE}

- Plant Name: {PLANT INVENTORY NAME}
- Category: {PLANT TYPE}
- Plant Certification Date: {PLANT CERTIFICATION DATE}
  - {WEB URL LINK to EDIT PLANT form of record}

Process: OCE Staff would just need to have "Certification Expiration Date" field filled out, the system will generate the 30 day notification date and 60 day notification date. An automatic task at 7AM will run if the notification date matches the today's date. If the certification date is blank, no notification will be sent.

Question # 2

Is the email notification Sent To authors correct? I assumed it would be to pwdocematerialreview@austintexas.gov and the person who created the plant record as an OCE staff.

• [x] Remove email for created by Plant

Feedback Actions

• [x] Create Producer email - update "Plant Email Notification" to include producer email
• [ ] Volumetric Quarterly Reports (future enhancement)
  • track usage of concrete and cement
  • Create email notification - email them every 3 month period
• Morning meetings (if including Michael K.)

Establishing Testing Period

• Schedule meeting: 11/19/24
  • OCE Staff complete manual entries
  • [ ] Wipe data
  • [ ] Import data
  • Decide on launch date
  • Stabilization period (2 weeks)