Meeting: Discovery of Parking Meters Pay Station Asset Spreadsheet

[moorerst]

Objective

Discovery meeting to learn more about the Pay Station Asset Spreadsheet

Participants

Diana, David S, Jeremy

• Optional: John
• Did not attend: Stephanie

Agenda

• [ ] request a copy of the Pay Station Asset Spreadsheet
• [x] Determine who else needs to attend

---

• [x] Schedule meeting
• [ ] Optional: Schedule debrief
• [ ] Meet and take notes
• [ ] Optional: Debrief with DTS team members
• [ ] Create resulting issues

[moorerst]

Emailed Jeremy for a copy of the spreadsheet to review. Jeremy is out of office until 8/10. Will schedule meeting to discuss spreadsheet.

[moorerst]

received copy of the spreadsheet Meeting scheduled 8/17 paystation.inventory.8.5.21.xlsx

[dianamartin]

Diana's Notes

As part of our continued efforts to understand the day to day processes for your team we would like to get a better understanding of the Parking Meters Pay Station Asset spreadsheet that you maintain. I would like to set up a meeting to discuss how the spreadsheet data is collected and used.

• Spreadsheet was the only way they used to track them, manually
• Kept every single updates from the beginning

Get a work order to add a new area Go out an map it Bring data back and fill in spreadsheet

• Parkeon - install machines
• send email to Flowbird
• Flowbird maps it
• Tied to API and send to ticket writers
• Parkeon machine number

Ticket writers Parking Meters

Color Coding

Yellow- Core Green - Non-Core Towards the end, PT and D? Parking Management District

• includes Route Numbers

Zone Groups

• Non Core - multiple routes in that zone
• Core
• West Campus
• Parks
• Walsh

Route 1

Mobile Pay Zone - less than 4 spaces, no actual pay station machine Address Block Park ATX Zone PS - Number of spaces CSZ - Customer Service Zone

Below is a summary

Total = Cover sheet (Reporting) Not PT&D - Mueller, Toomey, Rainey, Walsh Landing PARD East Campus Colorado Austin High

MZ - Mobile Pay Zone

Limited to 99 to routes Pull out a meter - meter gets archived Machine's number recycled, new data go into new zone

Issue in the beginning.

Station number will stay in the same route

• don't reassign a number within a year.

GIS Data Management

• Have you looked at the data set, why aren't you using it? Any reservations?

Also in Parking Inventory Map, originally mapped Map is primary -

• map first, attributes in map

They weren't using the new version. Francesco said.

Curb IDs in the new system.

Editing Management

• Jaime will work with Parking Meter team
• Review data structure again (how will Mobile Pay Zones fit into schema?)
• Training staff
• Migration Plan (AGOL to Maint)

Flowbird would add to API

• transactions

Background

Software Update 7/4/21

• Flowbird is aware
• double charged customers
• BOA FISERV

Passport - mobile pay (merchant processing) Flowbird - physical pay station Till (also Flowbird) - Pool pass payments (physical, web, app)

Action Items:

• GIS Initiative: Jaime, Steve Smith, Joseph, Jeremy, Ryan, new planner - Pria - @jaime-mckeown to schedule follow-up to do training on "new" GIS format
• Financial Talks: Van, Ashlande, Jeremy, David S., Joseph. John is leading this via #6924

[dianamartin]

@jaime-mckeown @johnclary you can add notes here from the meeting

[johnclary]

Thanks @dianamartin - i made a few edits

[jaime-mckeown]

Thanks @dianamartin - looks good, small edit made in notes.

[moorerst]

@dianamartin can this be closed since the action items for GIS are being managed by Jamie and the Financial by John?

[dianamartin]

Yes, the meeting itself is done.