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https://civictechjobs.org
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CTJ: Monthly All Hands Team Meeting Agenda #16

Open ExperimentsInHonesty opened 2 years ago

ExperimentsInHonesty commented 2 years ago

Overview

This issue tracks the agenda for our weekly meetings

Issue Template

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #

### Recurring items: Happens on the ________ meeting
 - [ ] review any issues that are in the [new issue approval column]
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team member
       - [ ] [Lu](https://github.com/hackforla/CivicTechJobs/issues/assigned/fenglugithub) - UX/UI Designer Lead
       - [ ] [Carmen](https://github.com/hackforla/CivicTechJobs/issues/assigned/CarmenMM1) - UX/UI Designer
       - [ ] [Peter](https://github.com/hackforla/CivicTechJobs/issues/assigned/TimiPeters) - UX/UI Designer
       - [ ] [Karen](https://github.com/hackforla/CivicTechJobs/issues/assigned/kcoronel) - Senior Advisor
       - [ ] [Kanika](https://github.com/hackforla/CivicTechJobs/issues/assigned/kchotani) - Product Manager
       - [ ] [Nooria Ali](https://github.com/hackforla/CivicTechJobs/issues/assigned/nooriaali9) - Project Manager 
       - [ ] [Manju](https://github.com/hackforla/CivicTechJobs/issues/assigned/itsmanjuchawla) - UX/UI Research
       - [ ] [Leah](https://github.com/hackforla/CivicTechJobs/issues/assigned/Leah0996) - UX/UI Researcher
       - [ ] [Xiaotian Vivian Li](https://github.com/hackforla/CivicTechJobs/issues/assigned/xxl228) - UX/UI Research Lead
       - [ ] [Bitian](https://github.com/hackforla/CivicTechJobs/issues/assigned/bzzz-coding) - Dev. Co-lead
       - [ ] [Jimmy](https://github.com/hackforla/CivicTechJobs/issues/assigned/JimmyJuarez10) - Dev. Co-lead
       - [ ] [Benny](https://github.com/hackforla/CivicTechJobs/issues/assigned/bennyv8) - Developer

- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ]  #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Links to other agenda issues for your team

(so that you can easily post on their agendas items that come up at yours)

Previous Meetings (link to each comment with the date)

2021

06/22/21 09/07/21 09/14/21 09/19/21 09/28/21 10/12/21 10/19/21 11/02/21 11/09/21 11/16/21 11/30/21 12/07/21 12/14/21

2022

01/04/22 01/11/22 01/18/22 01/25/22 02/01/22 02/08/22 02/15/22 02/22/22 03/01/22 03/08/22 03/15/22 03/29/22 04/05/22 04/12/22 04/19/22 04/26/22 05/17/22 05/31/22 06/14/22 07/12/22 Notes from 07/12/22 meeting 07/19/22 07/26/22 08/09/22 08/16/22 08/30/22 09/13/22 10/04/22 11/8/22

2023

01/17/23 02/07/23 02/14/23 02/21/23 02/28/23 3/7/23 3/21/23 3/28/23 4/11/23 4/18/23 4/25/23 5/2/23 5/9/23 5/16/23 5/23/23 5/30/23 [6/6/23)[Leads Meeting] [6/13/23](Meeting Cancelled) 6/20/23 - didn't take place 7/11/23 7/18/23 7/25/23 8/08/23 8/22/23 8/28/23 [9/12/23][https://github.com/hackforla/CivicTechJobs/issues/16#issuecomment-1716718490] 9/18/23 10/02/23 2023/10/10

ExperimentsInHonesty commented 2 years ago

Tuesday, June 22
What are the different Roles, create a list What ties the Roles & Job card together Login System for backend? Use github authentication

sdimran commented 2 years ago

9/7/21

Participants: @arghmatey @sdimran @ExperimentsInHonesty @jenchuu @Aveline-art @graceerya @ihorng

Agenda:

Meeting notes:

Action Items:

sharadgaurav7 commented 2 years ago

09/14/21

Participants: @sharadgaurav7 @sdimran @ExperimentsInHonesty @jenchuu @Aveline-art @graceerya @arghmatey

Agenda:

  1. Discuss the final landing page design
  2. Clarify the next steps from the landing page to the Search Page, user flow
  3. Copywriting (action item from last meeting) - Product managers to own it
  4. Authentication Requirements (action item from last meeting)
  5. CMS requirements, meeting with Bonnie
  6. Project Board updates

Meeting Notes:

Action item:

patula006 commented 2 years ago

Sounds good. Gillian will attend as the UX Researcher rep tonight. I did work on the hero image / landing page wording. Would love your feedback: Hello from CivicTechJobs where all are welcome to help create civic impact that matters! We bring together civic-minded volunteers such as YOU to help build digital products, programs, and services. Thanks to the power of our volunteers, we are able to partner with local communities and governments to address a range of issues in the Los Angeles region and beyond.

ExperimentsInHonesty commented 2 years ago

9/19/21

Attendees: @sharadgaurav7 @ExperimentsInHonesty Danish

Recording and transcript folder

ExperimentsInHonesty commented 2 years ago

9/21/21

At the team meeting please document the details of the UI/UX team meeting so that it can be added to the hackforla.org website

sdimran commented 2 years ago

09/28/21

Participants: @Aveline-art @patula006 @arghmatey @ihorng @sdimran @cherrijeong

Agenda: Hero image Discussion Landing Page updates Roadmap and timelines Project Board updates

Meeting Notes:

Action items: @patula006 : Patty has taken ownership of the CoP Descriptions and will work on them, UI/UX will change wireframes based on data provided and @sdimran will help in reviewing @arghmatey and @Aveline-art will meet and decide on developer meeting and advise PM's so that the event model issue can be updated @sdimran to update #36 once Hero image has been decided.

sdimran commented 2 years ago

10/12/21

Participants: @sdimran @Aveline-art @patula006 @ihorng @jenchuu

Agenda:

- Hero image final decision and results tally
- CoP descriptions discussion with Patty
- Blurb for landing page
- Search page updates? 
- Updates from developers on back end setup

Meeting notes

- Hero image. Option 1A, with laptop in the center will be the final option, Danish will update ticket #36 once hero image has been uploaded, will discuss with Sharad and finalize.
- Patty will continue to work on CoP descriptions after a discussion about format as well as the landing page blurb.
- Ava is meeting with VRMS on oct 25th to discuss event model, will advise once she has further information about timeline.
- UI/UX will discuss Usability testing options next week during their meeting
- Search page updates will be done when Landing page is closer to handoff to development
- Danish will pay further attention to the management of the project board
ExperimentsInHonesty commented 2 years ago

I need to add an item for discussion to the agenda https://github.com/hackforla/UI-UX/issues/161#issuecomment-942588641

sdimran commented 2 years ago

10/19/2021

Participants:

Agenda: Introduction of new members @ExperimentsInHonesty agenda item discussion (https://github.com/hackforla/UI-UX/issues/161#issuecomment-942588641) CoP description questions/finalization with @ExperimentsInHonesty Hero image finalization Updates on usability testing discussion from last week (if any)

Meeting Notes:

ExperimentsInHonesty commented 2 years ago

We need to get your project on the website. See here for next steps https://github.com/hackforla/CivicTechJobs/issues/36#issuecomment-955802572 including one sheet is only a rough draft. https://github.com/hackforla/CivicTechJobs/issues/18

sdimran commented 2 years ago

11/02/2021

Participants:

Agenda: Confirm Civictechjobs gmail account details with @ExperimentsInHonesty Updates regarding testing of landing page options (preference test and usability test) Updates on Developer meeting with VRMS Go through project board

Meeting Notes:

Did not get a chance to connect with bonnie regarding gmail account and onesheet review @stephaniestahlberg went through research test plan and team will be moving forward with collecting responses starting end of this week @Aveline-art reviewed the results of the VRMS meeting Project board was noted and cleaned up

Action items:

@Aveline-art to assist in creating survey link related to randomized version of the survey (based on bias) @stephaniestahlberg and @patula006 to add some context on google form around what the project is looking for from the responses, to be reviewed by @sharadgaurav7 and @sdimran. once survey link and context is complete, @sdimran and @sharadgaurav7 will engage @ExperimentsInHonesty to post on general slack channel for responses (looking for at least 30 responses based on test plan)

sharadgaurav7 commented 2 years ago

11/09/2021

Participants:

Agenda: Confirm Civictechjobs gmail account details with @ExperimentsInHonesty Updates regarding testing of landing page options (preference test and usability test) - Usability Hub Any notes from the developer meeting - roadblocks? Discuss the Roadmap to MVP (#43) Go through the project board

sharadgaurav7 commented 2 years ago

11/16/2021

Participants: @Aveline-art @sharadgaurav7 @sdimran @patula006 @stephaniestahlberg @graceerya @jenchuu @arghmatey @ExperimentsInHonesty

Agenda: Design of the Pop-up for CoP on the landing page Need for a backend Discuss the Roadmap to MVP (#43) Roadmap - how are other teams building theirs, is there a tool to use besides github? Any other roadblocks? Go through the project board

Meeting notes: and action items

Discussed and decided on pop up of CoP's on landing Page. UX will be making a few small changes in order to give the pop up boxes a more rounded appearance rather than sharp Developers clarified need for Back end with Bonnie Regarding roadmap, Product will be meeting with Bonnie to understand how Roadmaps at hackforLA are built in order to create one for Civictechjobs (Nov 21st) Product will be meeting with UI and Research this week (nov 18th) in order to understand and establish CMS requirements,

sdimran commented 2 years ago

11/30/2021

Participants: @jenchuu @sdimran @sharadgaurav7 @ExperimentsInHonesty @patula006 @Aveline-art @arghmatey @graceerya

Agenda: Updates on Landing Page from Developers (Blockers, Questions) Updates on Search Page from UI/UX and Research (Blockers, Questions) Updates on roadmap and project board from Product

Meeting notes:

Developers: Tasks 1-3 have been completed for developers side regarding landing page front end and back end (#25 ). Test front page will be in progress.

UI/UX: will be creating a new ticket for the qualifier step of the search page. Product will meet with them in order to understand the flow as well as key pieces of information

Product will still need to meet with Bonnie in order to solidify Road mapping requirements (3pm EST Sunday Dec 5th)

Discussion around availability buckets (converting to GMT for saving to source of truth will not work) we need the actual hours rather than ranges of times ( available @ 6pm,7pm,8pm) rather than (6-8pm)

sharadgaurav7 commented 2 years ago

12/7/2021

Agenda: Discuss the Roadmap to MVP (#43) Update from Developers on Landing Page Go through the project board - Discuss new issues created Weekly audit of labels, and milestones (#51) - We will discuss about new labels being created Discuss new Column "Issues for approval" and how Ice Box should be used for issues with dependencies. Discuss Issue #54

sdimran commented 2 years ago

12/14/2021

Participants: @Aveline-art @stephaniestahlberg @graceerya @jenchuu @sharadgaurav7 @sdimran @patula006 @Dendorable

Agenda:

Meeting Notes

Action Items

sdimran commented 2 years ago

01/04/2021

Participants:

Agenda:

Action items:

sdimran commented 2 years ago

Hi @ExperimentsInHonesty, can you please help us action the following based on our team meeting from 01/04:

Please let me know if you need anything from my end to action on these

ExperimentsInHonesty commented 2 years ago

I have invited the three people referenced above. They have to accept, then once they accept I can add them to the vault

ExperimentsInHonesty commented 2 years ago

New members to the team can be added by @sharadgaurav7 @sdimran @Aveline-art by using the interface on this page https://github.com/orgs/hackforla/teams/civictechjobs-write

The other interface that was being used, is the wrong one and has been removed.

patula006 commented 2 years ago

Thank you, Bonnie. I have accepted. Let me know if it's not good to go. Patty Costello

sdimran commented 2 years ago

01/11/2022

Participants:

Agenda:

Action items:

Notes:

sdimran commented 2 years ago

01/18/2022

Participants: @sdimran @sharadgaurav7 @Aveline-art @patula006 @stephaniestahlberg @Dendorable @graceerya @jenchuu

Agenda:

Action items:

Notes:

sdimran commented 2 years ago

01/25/22

Participants: @sdimran @Aveline-art @ExperimentsInHonesty @jenchuu @patula006 @Dendorable @stephaniestahlberg Narek & Sagun (new dev joiners)

Agenda:

meeting notes:

Action items:

Items for next week:

sdimran commented 2 years ago

02/01/22

Participants: @sdimran @sharadgaurav7 @Aveline-art @slavdefense @NickTSA @Dendorable @patula006 @jenchuu @graceerya

Agenda:

General notes:

need to discuss meeting with UX regarding dashboard figma design

Action items:

sdimran commented 2 years ago

02/08/22

Participants:

Agenda:

General notes:

Action items:

sdimran commented 2 years ago

02/15/22

Participants:

Agenda:

General notes:

Action items:

sdimran commented 2 years ago

02/22/22

Participants:

Agenda:

General notes:

Action items:

sharadgaurav7 commented 2 years ago

03/01

Participants

Agenda:

General Notes:

ExperimentsInHonesty commented 2 years ago

2022-03-08 Meeting Agenda

Recurring items: Happens on the ____ meeting

New Items

FYIs

-

Notes from Meeting

sdimran commented 2 years ago

[03/15/2022 ] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ____ meeting

New Items

FYIs

-

Notes from Meeting

Task Items

sdimran commented 2 years ago

[3/29/22] Meeting Agenda

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Recurring items: Happens on the ____ meeting

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-

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sdimran commented 2 years ago

[4/5/22] Meeting Agenda

Monthly Planning Meeting

-Discussion on where we want to be by the end of April

New Items

FYIs

-

Notes from Meeting

Task Items

sdimran commented 2 years ago

[4/12/22] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ____ meeting

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ExperimentsInHonesty commented 2 years ago

Please add this to this week's agenda and get it done during the meeting

sdimran commented 2 years ago

[4/19/22] Meeting Agenda

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Recurring items: Happens on the ____ meeting

New Items

FYIs

-

Notes from Meeting

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sdimran commented 2 years ago

Please add this to this week's agenda and get it done during the meeting

Hi @ExperimentsInHonesty , in todays meeting many members were away. we are planning on taking the picture next week when we have majority of the team present

sdimran commented 2 years ago

[4/26/22] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ____ meeting

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FYIs

-

Notes from Meeting

Task Items

sdimran commented 2 years ago

[5/17/2022 ] Meeting Agenda

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-

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sdimran commented 2 years ago

[05/31/2022] Meeting Agenda

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sdimran commented 2 years ago

[6/14/22] Meeting Agenda

Prework to prep for meeting

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-

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sdimran commented 1 year ago

[7/12/2022] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ____ meeting

New Items

FYIs

-

Notes from Meeting

Notes from July 12th Meeting

1/ Layout Danish: Do I need to see all of these chips? Do you need the break down? Answer: For UX/UI roles for ex, we need the breakdown because the role will be structured differently. + It’s nice to see all the options

The calendar page is ready for development

Dev: We can test when we have the backend up

Does it makes sense to display how many roles for each role?

Dev: The back end is a blocker for now so we can’t tackle that anyway.

We need Bonnie’s approval on the displays during our Sunday meeting.

2/ Metrics Summer Metrics to explore with Danish and Salima Assign yourself and put it in progress Unassign yourself when not working on it Update the sizing as well - the sizing depicts the amount of work it will be.

Reaching out to Sharad this week to convene last meeting.

Re: Google analytics we’re early and it will be ongoing Summer will be the main researcher and we’ll get more resources.

3/ Roadmap Danish + Salima will be working on the roadmap, recruiting and wireframes

Ava - on the dev end: No updates so far

Purva Had covid last week

Can we get the research decks on the shared drive instead of just the issues? For future reference.

Visual RoadMap walk through

Task Items

salimays commented 1 year ago

Notes from July 12th Meeting

1/ Layout Danish: Do I need to see all of these chips? Do you need the break down? Answer: For UX/UI roles for ex, we need the breakdown because the role will be structured differently. + It’s nice to see all the options

The calendar page is ready for development

Dev: We can test when we have the backend up

Does it makes sense to display how many roles for each role?

Dev: The back end is a blocker for now so we can’t tackle that anyway.

We need Bonnie’s approval on the displays during our Sunday meeting.

2/ Metrics Summer Metrics to explore with Danish and Salima Assign yourself and put it in progress Unassign yourself when not working on it Update the sizing as well - the sizing depicts the amount of work it will be.

Reaching out to Sharad this week to convene last meeting.

Re: Google analytics we’re early and it will be ongoing Summer will be the main researcher and we’ll get more resources.

3/ Roadmap Danish + Salima will be working on the roadmap, recruiting and wireframes

Ava - on the dev end: No updates so far

Purva Had covid last week

Can we get the research decks on the shared drive instead of just the issues? For future reference.

Visual RoadMap walk through

sdimran commented 1 year ago

[07/19/2022] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the ____ meeting

New Items

FYIs

-

Notes from Meeting

Task Items

sdimran commented 1 year ago

[07/26/22] Meeting Agenda

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sdimran commented 1 year ago

[08/09/22] Meeting Agenda

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sdimran commented 1 year ago

[8/16/22] Meeting Agenda

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sdimran commented 1 year ago

[8/30/22] Meeting Agenda

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sdimran commented 1 year ago

[9/13/22] Meeting Agenda

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Recurring items: Happens on the ____ meeting

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FYIs

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