lrchang2 commented 3 years ago

Overview

This issue tracks meeting agenda and summary for the Access the Data PM meetings.

Template for meeting Agendas

## [insert date] Meeting Agenda

### Prework to prep for meeting
- [ ] [Audit](https://github.com/hackforla/access-the-data/issues/33)
- [ ] Review the prioritized backlog and clear any issues possible.
- [ ] https://github.com/hackforla/access-the-data/issues/94

### Recurring items: Happens on the PM  Saturday meeting
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/open-community-survey/projects/1#column-15476398)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/access-the-data/issues/assigned/ExperimentsInHonesty) ([board by org](https://github.com/hackforla/access-the-data/projects/1?card_filter_query=label%3A%22role%3A+org%22))
       - [ ] [Lucy](https://github.com/hackforla/access-the-data/issues/assigned/lrchang2)
       - [ ] [Sarah](https://github.com/hackforla/access-the-data/issues/100)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label](https://github.com/hackforla/access-the-data/issues?q=is%3Aissue+is%3Aopen+label%3Aepic+) and define how to break down further

### New Items

### FYIs

Website PM meetings are on Mondays from at 2-4PM PST

Website PM Weekly Agenda and Summary

September 20, 2021 September 27, 2021 October 04, 2021 October 11,2021 October 18. 2021 October 25,2021 November 01, 2021 November 08, 2021

Website PM, Workshop PM and Bonnie meetings are on Tuesdays from 2-4PM PST

PM Weekly Agenda and Summary

September 21, 2021 September 27, 2021 October 05, 2021 October 12, 2021 October 19, 2021 November 02, 2021 November 09, 2021

February 08, 2022

lrchang2 commented 3 years ago

September 20, 2021 Participants: Lucy and Alyssa

Things to discuss:

clean up issues #33
See if we can find answers for EmpowerLA survey
Develop Github wiki that includes: examples: UX/UI and VRMS
- how to join/onboarding section
- progress/what we've done so far section
develop product roadmap
write about page website copy
look at logo
develop broad research questions

Things discussed:

started on #71
added "how to contribute" section for onboarding in access the data readme
started on website copy

Actions to take:

ask Bonnie about empowerLA survey
continue to work on website copy
develop broad research questions
develop section in wiki for progress so far

lrchang2 commented 3 years ago

September 21, 2021 Participants: Lucy, Alyssa, Bonnie, Melissa

Things to discuss:

New issue created https://github.com/hackforla/access-the-data/issues/71
research plan overview
make milestone labels
logo redesign
EmpowerLA survey answers and video recording

Things discussed:

went over ux research plan

Actions to take: Follow up meeting with Bonnie on September 22, 2021

lrchang2 commented 3 years ago

September 27, 2021 Participants: Lucy and Alyssa

Things to discuss:

clean up issues #33
develop product roadmap
write website copy

Things discussed:

cleaned up issues #33
worked on creating team figma

Actions to take:

lrchang2 commented 2 years ago

September 28, 2021 Participants: Lucy, Alyssa, and Bonnie

Things to discuss:

New issue created https://github.com/hackforla/access-the-data/issues/71
make milestone labels
EmpowerLA survey answers and video recording
Find the real video for EmpowerLA
confirm survey for uxr

Things discussed:

went over #71
reviewed survey #68 , needs to change cover image to a unique one for Access the Data

Actions to take:

Bonnie will share with Julien during next meeting

lrchang2 commented 2 years ago

October 4, 2021 Participants: Lucy and Alyssa

Things to discuss:

33
Update Roadmap
Make comments on #74 and #59
make milestone labels
EmpowerLA survey answers and video recording
Find the real video for EmpowerLA
confirm survey for uxr

Things discussed:

Actions to take:

lrchang2 commented 2 years ago

October 5, 2021 Participants:

Things to discuss:

Things designers want to share with Julien:
- framing the problem #59
- survey (needs approval before being sent out)
- storyboard for user persona #74 (confirm 3 personas)
Review Roadmap
Review new issue approval column

Things discussed:

Team Figma
Roadmap
Presentation examples:
- Deck for seie survey
- TDM presentation
UX Lead meeting
Survey Blurb for newsletter
Survey was approved by Julien
Bonnie will need to approve presentation for Julien before team can meet with him
Newsletter for EmpowerLA was last sent out on the 3rd of last month
Roadmap
Team Figma
Get designers access to accessthedata@hackforla.org for survey
Add UX Researcher to team
Participant Recruitment

Actions to take: Update Milestones

abryant35 commented 2 years ago

October 11, 2021 Participants: Lucy and Alyssa

Things to discuss:

update milestones
Info arch
review new issue approval column

Things discussed:

Actions to take:

abryant35 commented 2 years ago

October 12, 2021 Participants: Lucy, Bonnie and Alyssa

Things discussed:

One sheet #1
Review Brand
Clean up issues

Actions to take:

Rewrite #74 issue to include checkboxes
Update leads to review board
Organize labels
Get @channel privilege's in Slack

PM/UX Lead Meeting

Participants: Lucy, Melissa, Bonnie and Alyssa

Things discussed:

Julien Feedback presentation
Review Brand
- Create Mood board and clean up current logo until workshop content is complete
Clean up issues
Thursday meetings will become a UX/UI working meeting and PM's will attend when requested
Review blurb for newletter

Actions to take:

abryant35 commented 2 years ago

October 18, 2021 Participants: Lucy and Alyssa

Things to discuss:

Website content writing

Things discussed:

77

Actions to take:

abryant35 commented 2 years ago

October 19, 2021 Participants: Lucy, Bonnie, Sarah and Alyssa

Things to discuss:

Meeting with Julien on Friday
Organize project board
Create milestones

Things discussed:

Meeting with Julien (Recording)
Project board
Milestones

Actions to take:

Schedule meeting with Sarah, Lucy and Alyssa to work on milestones
Update roadmap

PM/UX Lead meeting Participants: Lucy, Andrew, Melissa, Elizabeth, Joanna and Alyssa

Things to discussed:

Meeting with Julien (Recording)
UX Recruitment #78
Meetup login
Mood board
Website content

Actions to take:

abryant35 commented 2 years ago

October 25, 2021 Participants: Lucy and Alyssa

Things discussed:

Mid-fi wireframes
Clean board
Milestones
Brand - #53 , #84 , #54

Actions to take:

Get the team's opinion on the brand

abryant35 commented 2 years ago

November 01, 2021 Participants: Lucy and Alyssa

Things discussed: Website copy #87

Actions to take: Ask Bonnie about Style Guide

abryant35 commented 2 years ago

November 02, 2021 Participants: Lucy, Bonnie, Sarah and Alyssa

Things discussed:

Review website copy #87
Workflow figma example

Actions to take:

Need to complete branding exercise with team (find new tagline instead of "Grow Smart with Data")

abryant35 commented 2 years ago

November 08, 2021 Participants: Lucy and Alyssa

Things discussed:

how to promote website (social media)
Possibly have footer, nav bar and button done by end of week
Taglines
Developers (?)
Make agenda for team meeting during PM meeting 11/9

Actions to take:

abryant35 commented 2 years ago

November 09, 2021 Participants: Lucy, Bonnie and Alyssa

Things discussed:

Holiday schedule for meetings
Review workshop journey map
set up social media (Twitter, Instagram, Facebook) for Access the Data
dept of neighborhood empowerment and mayor's office will help with marketing the project
Workshops have meetup with hfla
How to setup Facebook account (team will need to like page to ensure page won't get deleted)
Code for America more likely to retweet tweets from Access the Data instead of HFLA

Actions to take:

lrchang2 commented 2 years ago

November 30, 2021

Prework:

[x] Label Check: #33
[x] To Update Check: #94

Participants:

Things to discuss:

[x] #34
[x] #89 & #83
[ ] objective, requirements and feature labels for milestones
[x] #90
[ ] breakdown issues with too many labels

Actions to take:

ExperimentsInHonesty commented 2 years ago

2021-12-07

Prework:

[x] Label Check: #33
[x] To Update Check: #94

Participants:

Things to discuss:

[x] #34
[x] #89 & #83
[ ] objective, requirements and feature labels for milestones
[x] #90
[ ] breakdown issues with too many labels

Actions to take:

ExperimentsInHonesty commented 2 years ago

2021-12-28 Meeting Agenda

Prework to prep for meeting

[x] Audit
[x] Review the prioritized backlog and clear any issues possible.
[x] https://github.com/hackforla/access-the-data/issues/94

Recurring items: Happens on the PM Saturday meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie (board by org)
  - [x] Lucy
  - [x] Sarah
- [x] finish adding labels to the issue that are still missing them (see audit links above)
- [x] review issues with epic label and define how to break down further

New Items

[x] Can we unpin this issue from the issues tab? https://github.com/hackforla/access-the-data/issues/88, so that we can pin another agenda issue
[x] What is the difference between the website and the team meeting? (see agendas)
[x] Review new issue approval column for
- [x] Workshops
- [x] EcoSystem Map
- [x] Website
- [x] Review Make a label audit issue to add to prework
  - https://github.com/hackforla/access-the-data/issues/95
  - https://github.com/hackforla/access-the-data/issues/33
- [ ] Review prioritized backlog to see if recruitment is required.

FYIs

I have added the following item to the workshop meeting agenda
- Malak is the only person who has not moved their files. Please have her move her files at the next meeting she attends. Her files are in this folder

Notes from meeting

Lucy will
- Make a new label for Design and Research
  - Add item to appropriate agenda to Review with the UI/UX team all the issues with the UI/UX label, and have them change labels as appropriate
This issue does not have a milestone yet. Review milestones in a future meeting https://github.com/hackforla/access-the-data/issues/43
This issue has a dependency but the issue it talks about has not been made https://github.com/hackforla/access-the-data/issues/12
- Add item to the UI/UX team meeting to find out if they have started a visualization of relationships or if they don't find that valuable.
We need a google doc with the User Stories from the figma and use this OCS: Website Audience and Personas as an example to create a new google doc which has User Journeys
We sent this issue to Sarah for more details https://github.com/hackforla/access-the-data/issues/98
Website meeting is the UI/UX meeting right now.

Task Items

[x] Lucy will move relevant items to the website team meeting
[x] Lucy will cleanup the two issues in the new issue approval colum

ExperimentsInHonesty commented 2 years ago

[2022-01-04] Meeting Agenda

Prework to prep for meeting

[x] Audit
[x] Review the prioritized backlog and clear any issues possible.
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM Saturday meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie (board by org)
  - [x] Lucy
  - [x] Sarah
- [x] finish adding labels to the issue that are still missing them (see audit links above)
- [x] review issues with epic label and define how to break down further

New Items

[x] presentation for julien (review during team meeting)
[x] review #12

FYIs

Notes from meeting

sarah is keep a running to-do list #104

Task Items

[ ] PM put "presentation for julien" on team agenda
[ ] create ad for new workshop PM

lrchang2 commented 2 years ago

[2022-01-11] Meeting Agenda

Prework to prep for meeting

[x] Audit
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie (board by org)
  - [x] Lucy
  - [x] Sarah
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with epic label and define how to break down further

New Items

[x] #4
- [x] PM
- [x] developer
[x] #105 (Lucy is confused about it)

FYIs

Notes from meeting

sarah is keep a running to-do list #104
we worked on the recruitment issue, giving it a new format so that math can be done on it.
Bonnie provided the following resources re documenting how we do things
- https://github.com/hackforla/tdm-calculator/wiki/(Pilot-Page)-Usability-Testing
- https://github.com/codeforamerica/brigade-playbook/wiki/Process-overview -went through #105 and asked for consolidation into 1 document

Task Items

[x] Lucy is going to start recruiting for new team members
[x] Lucy is going to look to see if there is an issue on all progress made and if not, make a new issue, either way, getting the research team to annotate what they have and in which documents.

lrchang2 commented 2 years ago

[2022-01-18] Meeting Agenda

Prework to prep for meeting

[x] Audit
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[x] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie (board by org)
  - [ ] Lucy
  - [ ] Sarah
- [ ] review issues with epic label and define how to break down further

New Items

[ ] share ux/ui onboarding document with bonnie
[x] more clarity and write issue about: (already have UX person interested in taking it on) #115

We need to have a volunteer to help with information architecture (from the UI/UX team) to start putting the resources for 311-data workshop into a rational page flow based on the type of info. We will be rapid prototyping this into a wiki, and then relocating it to the website when its ready.

[x] get access to open roles board to post listing
- [x] product management board #110
- [x] ux/ui research board #112

FYIs

created research documentation issue #118

Notes from meeting

sarah is keep a running to-do list #104

Task Items

[x] Lucy needs to clean up all the closed issues with "role: UX/UI"
[x] Lucy will reach out to Regan to get a connect to Omar about LACounts
[ ] Lucy create an issue about resource gathering

lrchang2 commented 2 years ago

[2022-01-25] Meeting Agenda

Prework to prep for meeting

[x] #33
[ ] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie (board by org)
  - [ ] Lucy
  - [ ] Sarah
- [ ] review issues with epic label and define how to break down further

New Items

[ ] share ux/ui onboarding document with Bonnie
[ ] when are workshop meetings?

FYIs

created research documentation issue #118
posted roles for 2 product managers and 1-2 UX researchers on open role boards

Notes from meeting

sarah is keep a running to-do list #104

Task Items

ExperimentsInHonesty commented 2 years ago

[2022-02-01] Meeting Agenda

Prework to prep for meeting

[x] #33
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie (board by org)
  - [x] Lucy
  - [x] Sarah
  - [x] AJ
- [x] review issues with epic label and define how to break down further

New Items

[x] share ux/ui onboarding document with Bonnie
[ ] when are workshop meetings?

Wiki

[ ] Discuss the changes Bonnie made to the WIKI
- I am heading towards something like this https://github.com/hackforla/internship/wiki
[ ] We need to make issues for each team lead to update their part of the wiki, so that
- a new person could join the team and have access to whatever they need for their role
- easily get up to speed on all the work to date, both generally and by role.
[ ] We need to move the content from the workshop column on the board to wiki
Onboarding/Offboarding
[ ] Discuss new issue template https://github.com/hackforla/open-community-survey/issues/92
- [ ] Make issues for onboarding and offboarding by role
[ ] Is this still an open role? If its not, put it in the filled, and if it is, lets add more detail and the logo to it.
- [ ] https://github.com/hackforla/UI-UX/projects/3#card-66000363 design
- [ ] https://github.com/hackforla/UI-UX/projects/2#card-76483532 research
- [ ] https://github.com/hackforla/product-management/projects/8#card-76483249 product

Logo and other project updates on hackforla.org website

[ ] the hackforla.org website still has the old logo, that needs to be updated. While we are doing that, we need to do a full review of all the content on the hackforla website for the project and submit any other changes necessary.

FYIs

created research documentation issue #118
posted roles for 2 product managers and 1-2 UX researchers on open role boards

Notes from meeting

sarah is keep a running to-do list #104

Task Items

[ ] move the meeting to the accesthedata email and zoom link from org account
[ ] add automated slack reminder (look at H4LA website or open community survey channels for message) issue on how to set up slack reminder
[ ] schedule and work-along with sarah to get through the list in #104

mxajPrice commented 2 years ago

[2022-02-08] Meeting Agenda

Prework to prep for meeting

[x] #33
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie (board by org)
  - [x] Lucy
  - [x] Sarah
  - [x] AJ
- [x] review issues with epic label and define how to break down further

New Items

[x] go over sarah's running to-do list #104

Wiki

[x] Discuss the changes Bonnie made to the WIKI
- I am heading towards something like this https://github.com/hackforla/internship/wiki
[x] We need to make issues for each team lead to update their part of the wiki, so that
- a new person could join the team and have access to whatever they need for their role
- easily get up to speed on all the work to date, both generally and by role.
[x] We need to move the content from the workshop column on the board to wiki
Onboarding/Offboarding
[x] Discuss new issue template https://github.com/hackforla/open-community-survey/issues/92
- [x] Make issues for onboarding and offboarding by role
[x] Is this still an open role? If its not, put it in the filled, and if it is, lets add more detail and the logo to it.
- [x] https://github.com/hackforla/UI-UX/projects/3#card-66000363 design
- [x] https://github.com/hackforla/UI-UX/projects/2#card-76483532 research
- [x] https://github.com/hackforla/product-management/projects/8#card-76483249 product

Logo and other project updates on hackforla.org website

[ ] the hackforla.org website still has the old logo, that needs to be updated. While we are doing that, we need to do a full review of all the content on the hackforla website for the project and submit any other changes necessary.

FYIs

created research documentation issue #118
posted roles for 2 product managers and 1-2 UX researchers on open role boards

Notes from meeting

sarah is keep a running to-do list #104

Task Items

[x] We need to make issues for each team lead to update their part of the wiki, so that
- a new person could join the team and have access to whatever they need for their role
- easily get up to speed on all the work to date, both generally and by role.
[ ] We need to move the content from the workshop column on the board to wiki
[x] customize issue #130
[x] Is this still an open role? If its not, put it in the filled, and if it is, lets add more detail and the logo to it.
- [x] https://github.com/hackforla/UI-UX/projects/3#card-66000363 design
- [x] https://github.com/hackforla/UI-UX/projects/2#card-76483532 research
- [x] https://github.com/hackforla/product-management/projects/8#card-76483249 product

lrchang2 commented 2 years ago

[2022-02-15] Meeting Agenda

Prework to prep for meeting

[x] #33
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie (board by org)
  - [ ] Lucy
  - [ ] Sarah
  - [ ] AJ
- [ ] review issues with epic label and define how to break down further

New Items

[ ] go through roster and #130
Logo and other project updates on hackforla.org website
[ ] the hackforla.org website still has the old logo, that needs to be updated. While we are doing that, we need to do a full review of all the content on the hackforla website for the project and submit any other changes necessary.

FYIs

Notes from meeting

sarah is keep a running to-do list #104
give AJ 1password account and access
changed PM meeting zoom link (from Bonnie's personal meeting link to zoom 2)

Task Items

[ ] add meeting agenda link to calendar invite
[x] change PM meeting zoom link (not Bonnie's personal meeting link)

lrchang2 commented 2 years ago

[2022-02-22] Meeting Agenda

Prework to prep for meeting

[x] #33
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie (board by org)
  - [ ] Lucy
  - [ ] Sarah
  - [ ] AJ
- [ ] review issues with epic label and define how to break down further

New Items

[x] review #127 with Kim
[ ] go through roster and #130
Logo and other project updates on hackforla.org website
[ ] the hackforla.org website still has the old logo, that needs to be updated. While we are doing that, we need to do a full review of all the content on the hackforla website for the project and submit any other changes necessary.

FYIs

Notes from meeting

sarah is keep a running to-do list #104
went over research plan in #127
reviewed and clarified #132 and #133

Task Items

[x] add meeting agenda link to calendar invite
[x] add comments to research plan

lrchang2 commented 2 years ago

[2022-03-01] Meeting Agenda

Prework to prep for meeting

[x] #33
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie (board by org)
  - [ ] Lucy
  - [ ] Sarah
  - [ ] AJ
- [ ] review issues with epic label and define how to break down further

New Items

[x] go through roster and #130
Logo and other project updates on hackforla.org website
[ ] the hackforla.org website still has the old logo, that needs to be updated. While we are doing that, we need to do a full review of all the content on the hackforla website for the project and submit any other changes necessary.

FYIs

Notes from meeting

sarah is keep a running to-do list #104

Task Items

mxajPrice commented 2 years ago

[2022-03-08] Meeting Agenda

Prework to prep for meeting

[x] #33
[x] https://github.com/hackforla/access-the-data/issues/94
[x] Review ice box and see if dependencies are still open or not

Recurring items: Happens on the PM meeting

[x] review any issues that are in the new issue approval column
[ ] Accountability and Support Check. Review assignments for each PM
- [ ] Bonnie (board by org)
- [ ] Lucy
- [ ] Sarah
- [ ] AJ
  - [ ] review issues with epic label and define how to break down further

New Items

[ ] go through roster and #130
[ ] Discuss how to move forward with Workshops after Sarah leaves the project

FYIs

Notes from meeting

Task Items

mxajPrice commented 2 years ago

[2022-03-15] PM Meeting

Prework

[ ] #33

[x] https://github.com/hackforla/access-the-data/issues/94

[x] Review ice box and see if dependencies are still open or not

Meeting Attendance

[x] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT

Agenda

Time PDT	Time CDT	Topic	Speaker
14:00	16:00	Review any issues that are in the new issue approval column	Lucy
14:10	16:10	Review assignments for each PM Bonnie (board by org) Lucy AJ	All
14:20	16:20	Review issues with epic label and define how to break down further	Lucy
14:30	16:30	Discuss how to move forward with Workshops after Sarah leaves the project	All
14:40	16:40	Clean-up Milestones There are redundancies in numbered labels 4 and 5 _Also, the milestones on GitHub do not align with the Comparative Analysis_	aj
14:45	16:45	AOB (Any Other Business)	All

FYIs

Lucy and aj met with UX/UI leads Monday and discussed the need for templates for agendas, updates, and conducting retrospectives at the ends of sprints
Joanna Pham is off-boarding in two weeks, limited availability currently

Notes from meeting

Task Items

mxajPrice commented 2 years ago

2022 March 22 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

[ ] Review the milestones audit for discussion
- These strike me as epics rather than major project milestones (ie. launch v1, etc)

Meeting Attendance

[ ] Bonnie Wolfe PDT

[ ] Lucy Change CDT

[ ] aj price PDT
AGENDA

Timezones listed as PDT.

[ ] 14:00 10 minutes - Review any issues that are in the new issue approval column - @lrchang2
[ ] 14:10 10 minutes - Review issues with epic label and define how to break down further - @lrchang2
[ ] 14:20 15 minutes - Follow-up on workshops discussion with Sarah - @ExperimentsInHonesty , @mxajPrice
-There are 3 proposed workshops
-Only the first workshop (311Data) has been started
-Do we need to take the next planning week to figure out how to reorganize and refocus this project?
[ ] 14:35 10 minutes - Review milestones audit - @mxajPrice
-I think sorting this out is the first step to organizing a roadmap
-Are these milestones or epics?
-What is the next major deliverable in this project? Beta release? V1?
[ ] 14:45 5 minutes - AOB

FYIs

Joanna Pham is off-boarding in one week, transferring lead role and knowledge to Kaylena Nguyen
Bonnie and aj met with Sarah on 16 March to discuss how much is left to go on the workshops portion
The research team, lead by Melissa Murphy, have started their own weekly meetings on Tuesdays
PM meetings, Team meetings, UI meetings, and Workshops meetings have been updated with time-blocked agendas

Notes from meeting

Lucy & AJ discussed possibly shifting the workshops side to self-guided lessons.
Bonnie introduced Sequoia Ray to the team as part of our marketing team.
Reviewed social media accounts and added Bonnie and Sequoia as administrators.
Discussed project management process alignment with PMs and leads.
Reviewed Milestone audit.
Met with Melissa after to discuss project status and team communication.

Task Items

Providence-o commented 2 years ago

Please add to your next agenda

Discuss with Bonnie you adding this CTA to your team agenda

lrchang2 commented 2 years ago

2022 April 12 - PM Meeting

Prework

[x] #33

[x] https://github.com/hackforla/access-the-data/issues/94

[x] Review ice box and see if dependencies are still open or not

Meeting Attendance

[x] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT
AGENDA

Timezones listed as PDT.

[x] @kimberly-tellez goes over #147 and gets approval to email
[x] discuss CTA
[x] Bonnie gives Lucy domain receipt to dispute Instagram ban #99
[x] review planning week results from last weeks meetings with PMs and design leads and direction of project with Bonnie #144
[ ] Review any issues that are in the new issue approval column

FYIs

Notes from meeting

talked about mail merge tool for internship project (acceptance letters) and how it could apply to research recruitment for automated and customized emailing
- test signature and see if it's works with mail merge or if it messes with format (i.e. bolding, lines)
Bonnie gave input on Access the Data email signature
- might not need "email" and "web"
- shorten "In association with Hack for LA, a network of civic-minded technologists who contribute their skills toward using the web as a platform for local government and community service."
- link Hack for LA in blurb
- italicized blurb is not accessible - can only be a few words
- look into resolution of logo
Receipt: accessthedata_domain_billing.pdf
went over planning week and draft project charter
- consider live workshops for future versions (not V1). dont want to just develop content that others can take and create live workshops that they would be able to profit off of
- surveys for gathering feedback to measure success - talk to research team on that
  - measure how many people do both modules if we're splitting up 311data
- stories on website - for example, NC women believe they wanted more trash cans. clean streets data to improve case for more trash cans- do a follow-up. data analysis, clean street survey next round to see if it makes an impact and interview (UXR-quotes) - data people do it
- expand goal for other educational materials by other people to find other resources

Task Items

[x] put call to action on team meeting agenda for this week
[x] tell researchers and look into mail merge for recruitment
[x] tell designer to revise email signature
[ ] need template for document creation (so we don't use old logo)
[ ] edit charter according to feedback

mxajPrice commented 2 years ago

2022 April 19 - PM Meeting

Prework

[x] #33

[x] https://github.com/hackforla/access-the-data/issues/94

[x] Review ice box and see if dependencies are still open or not

Meeting Attendance

[x] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT

[x] @KaylenaNguyen

[x] Meliss Murphy
AGENDA

Timezones listed as PDT.

[x] 14:00 - project work plagiarism (with design leads)
[ ] 14:10 - discuss and review project roadmap in #142 , ref Project Charter
[ ] 14:20 - Review any issues that are in the new issue approval column

FYIs

took zoom meeting screenshot of team and uploaded to form

Notes from meeting

Task Items

mxajPrice commented 2 years ago

2022 April 26 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT

[x] Meliss Murphy
AGENDA

Timezones listed as PDT.

[x] 14:00 - Review current Project Charter
[ ] 14:10 - Planning for Scope - who needs to give input?
[ ] 14:20 - Planning week
[ ] 14:30 - Career/school/life updates

FYIs

aj has created a new email to use just for this project to be used going forward: ajprice.atd@gmail.com

Notes from meeting

Task Items

mxajPrice commented 2 years ago

2022 May 10 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 - Managing Slack, how can we remove people from channels? - @mxajPrice
[x] 14:05 - Update email for forwarding AtD emails to aj - @mxajPrice
[x] 14:10 - Review Work Breakdown Structure
[x] 14:25 - New meeting cadence
[ ] 14:35 - Next steps:
Modules WBS
old documentation clean-up
update role descriptions
updating invites
[ ] 14:40 - Melissa's departure as research lead

FYIs

aj is on-call for jury duty this week, so a blog was created to keep the team updated

Notes from meeting

Question: Can we make multiple projects on GitHub? Everything is currently under "Project Management" but if that can be divided that would help keep things organized.
Need to discuss if there still needs to be a research team or a combined UX team

Task Items

[ ] ask non-leads to leave lead channel
[ ] Reach out to other Citizen Engagement PMs about combining research/reach-out efforts
[ ] review off-boarding before meeting with Melissa

mxajPrice commented 2 years ago

2022 May 17 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[ ] 14:00 - New meeting cadence
[ ] 14:05 - Off-boarding:
- Melissa Murphy (recruiters might be reaching out to verify her work on this project)
- Jaisah Jaylo
- Kaylena Nguyen
- Kimberly Tellez
[ ] 14:20 - Review Roster, who else is no longer working on this project?
[ ] 14:30 - PM capacity
Current PM issues:
- Kickoff educational modules
- Create roadmap
- Update org chart and role descriptions
- [Update onboarding materials](https://github.com/hackforla/access-the-data/issues/172
- Update project information
- Four (or more) off-boardings
- Reach out to other Citizen Engagement PMs about combining research/reach-out efforts (AI from last PM meeting)
[ ] 14:45 - Today's Research meeting- who is leading and what needs to happen for it?

FYIs

Melissa is interviewing with a few companies that may be reaching out the Lucy and aj for input on Melissa's work with us.

Notes from meeting

Bonnie to attend tonights research
education modules will be put on hold and dataSources to be prioritized.

Task Items

mxajPrice commented 2 years ago

2022 May 24 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[ ] 14:00 - New meeting cadence
[ ] 14:05 - Off-boarding:
- Melissa Murphy (recruiters might be reaching out to verify her work on this project)
- Jaisah Jaylo
- Kaylena Nguyen
- Kimberly Tellez
[ ] 14:20 - Review Roster, who else is no longer working on this project?
[ ] 14:30 - PM capacity
Current PM issues:
- Kickoff educational modules
- Create roadmap
- Update org chart and role descriptions
- [Update onboarding materials](https://github.com/hackforla/access-the-data/issues/172
- Update project information
- Four (or more) off-boardings
- Reach out to other Citizen Engagement PMs about combining research/reach-out efforts (AI from last PM meeting)
[ ] 14:45 - Today's Research meeting- who is leading and what needs to happen for it?

FYIs

Notes from meeting

Started looking into a potential partnership with https://datadriventechnologies.org/sqlsaturday-in-losangeles/
Looked at games for tomorrow's demo day
Kevin is doing an audit of the design and wireframes for the website
took a look at postings for design and research leads

Task Items

mxajPrice commented 2 years ago

2022 June 14 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[x] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 - Access the Access the Data - permissions for PMs
- Email
- Slack
- add aj to AtD Admin
[x] 14:05 - H4LA Organization (volunteer meetings? Team Leads meetings?)
- An attempt was made to reach out to Citizen Engagement PMs but no bites
[x] 14:10 - The Darren bottleneck- how do we remove it?
- Can we make a guide on what makes an acceptable container for H4LA to help bypass?
[x] 14:15 - Off-boarding: How to offboard from GitHub and 1password
[ ] 14:35 - Review Roster, who else is no longer working on this project?
[ ] 14:45 - PM capacity and issue clean-up
Current PM issues:
- @mxajPrice & @lrchang2
  - NEED TO CONSOLIDATE - #142 , #140 , #95
  - 180 - waiting to hear back from LA Counts
  - Five (or more) off-boardings
    - Melissa Murphy (recruiters might be reaching out to verify her work on this project)
      - 174 - started
    - Jaisah Jaylo
      - 175 - started
    - Kaylena Nguyen
    - Kimberly Tellez
    - Nikita
  - 162 - Started
  - 33 - ongoing
  - 70 - ongoing
  - 63 - ongoing
- @mxajPrice
  - 171 - Started
  - 172 - Started experimenting in EduFlow
  - 155 - Ongoing
  - 170 - on hold
- @lrchang2
  - 99 - is this complete?
  - 94 - ongoing
  - 4 - is this outdated?

FYIs

Mariana recently expressed a concern that "community activist" may be too broad a persona. Should we be more specific? Like start with homelessness activists or such?

Notes from meeting

Task Items

mxajPrice commented 2 years ago

2022 June 14 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 - Clean up project board, put things where they need to be and delete what is no longer needed
[ ] 14:30 - Development blockers #188
[ ] 14:40 - Review Roster, who else is no longer working on this project?
[ ] 14:45 - PM capacity and issue clean-up
Current PM issues:
- @mxajPrice & @lrchang2
  - NEED TO CONSOLIDATE - #142 , #140 , #95
  - 180 - waiting to hear back from LA Counts
  - Five (or more) off-boardings
    - Kaylena Nguyen
    - Kimberly Tellez
    - Nikita
  - 162 - Started
  - 33 - ongoing
  - 70 - ongoing
  - 63 - ongoing
- @mxajPrice
  - 171 - Started
  - 172 - Started experimenting in EduFlow
  - 155 - Ongoing
  - 170 - on hold
- @lrchang2
  - 99 - is this complete?
  - 94 - ongoing
  - 4 - is this outdated?

FYIs

@mxajPrice will be sending out an invite for a Virtual House Party for 1 July 5pm.

Notes from meeting

Task Items

mxajPrice commented 2 years ago

2022 June 28 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[x] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 - Development blockers #188
[x] 14:10 - Finalize One Sheet
[x] 14:30 - Prep for Demo Day tomorrow (games, presenters)
[x] 14:40 - Prep planning week agenda
[x] 14:45 - Review Roster, who else is no longer working on this project?

FYIs

Notes from meeting

Can we post things to linkedin? https://www.linkedin.com/company/hack-for-la/about/
Bonnie moved out website repo to under HfLA: https://github.com/hackforla/accessthedata-ckan

Task Items

[ ] Add all-time participants back to github as 'read only'
[ ] Update heading in onesheet to match color of logo and submit #162

mxajPrice commented 2 years ago

2022 July 05 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 - Review New Issues Approvals
[x] 14:15 - Finalize Planning Week agenda
[ ] 14:45 - Final touches to one-sheet
- Change heading font color to match color of logo
- Submit to #162

FYIs

Notes from meeting

aj to mock up July objectives and share with Lucy for review tomorrow morning before planning meeting with leads.
aj to update gantt chart with in progress issues

Task Items

[ ] Add all-time participants back to github as 'read only'
[ ] Eevin needs to be offboarded, go through issues and see what needs to be deleted or reassigned

mxajPrice commented 2 years ago

2022 July 12 - PM Meeting

Prework

[x] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[x] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[ ] 14:00 - How do collaborations work? Data Driven Technologies has requested a collaboration with H4LA for a Data SQL Saturday LA event
[ ] 14:10 - 2 week drop-off policy review
[ ] 14:15 - Go over what needs to be done for #94, do we need to share this?

FYIs

Notes from meeting

Partnership inquiries are better directed to relevant CoP
Lucy to reach out to them and inquire about partnering next year.

Task Items

mxajPrice commented 2 years ago

2022 July 26 - PM Meeting

Prework

[x] #33

[x] https://github.com/hackforla/access-the-data/issues/94

[x] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 - Prep for Demo Day
[x] 14:20 - Prep Planning week
[x] 14:40 - PM issues

FYIs

Notes from meeting

Task Items

mxajPrice commented 2 years ago

2022 August 16 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[ ] 14:00 - aj travel and last week updates
[ ] 14:10 - @ExperimentsInHonesty, Who manages HfLA LinkedIn account? Can we post recruitment outreach on there?
[ ] 14:20 - Prep for persona planning meeting
[ ] 14:40 - PM issues

FYIs

Notes from meeting

Bonnie says we can post on LinkedIn, but the post has to suggest that this is just one of many projects. Bonnie can make posts to the HfLA LinkedIn.

suggestion: do polls on LinkedIn and ask questions. See who responds and then reach out to those folks. start with easy question before asking for an interview.

Task Items

[ ] update social media preview
[ ] get a mockup of post for bonnie

mxajPrice commented 2 years ago

2022 August 23 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[ ] Lucy Chang CDT

[ ] aj price PDT

[ ] Bailey Kong PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 - Introductions: Bailey Kong, new PM
[x] 14:10 - Welcome to Access the Data
- [x] What is Access the Data?
- [x] Projects: Personas, Data Catalog, Website
- [x] GitHub tour
- [x] Communications: Slack, Meetings, issues, blogs
- [x] Meeting Cadence and agenda templates
- [x] Applications: GitHub, Google Apps, Slack, Figma, CKAN
- [x] Documentation: quick tour of Google Drive
- [x] Team Leads Overview: Mariana, Kevin, Judson
- [ ] Work on onboarding #212
[ ] 14:40 - AtD next steps and aj's availability

FYIs

Notes from meeting

Task Items

mxajPrice commented 2 years ago

2022 September 13 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Bonnie Wolfe PDT

[ ] Lucy Chang CDT

[ ] aj price PDT

[ ] Bailey Kong PDT

AGENDA

Timezones listed as PDT.

[ ] 14:00 _ Go over last couple weeks

FYIs

Notes from meeting

Task Items

[ ] get updates from Judson on CKAN and #123

mxajPrice commented 2 years ago

2022 September 20 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Lucy Chang CDT

[x] aj price PDT

[x] Bailey Kong PDT

[x] Bonnie Wolfe PDT

AGENDA (Bonnie stopped in so this agenda wil

Timezones listed as PDT.

[ ] 14:00 20 min Review open PM tasks
[ ] 14:20 10 min Issues clean-up
[ ] 14:30 10 min Prep tomorrow's meeting agenda
[ ] 14:40 5 min Roster clean-up
[ ] 14:45 5 min AOB

FYIs

Notes from meeting

Bonnie joined to ask that when we submit forms, we be more gracious with the urgency (a form was submitted saying it needed a one day response when it could have been a week)
- Maybe try Data for good and other activist groups with a focus on data
- d4g.community
- DataCon
- DataKind - Bonnie has a connection, only for PMs to reach out to see if we can have access to groups

Task Items

[ ] @ExperimentsInHonesty to reach out to:
- [ ] DataCon contact
- [ ] DataKind contacts (first to meet with just Bonnie, and later to meet with AtD PMs)
[ ] @ExperimentsInHonesty to schedule a meeting with PM and orgs to discuss partnerships with Access the Data
[ ] @ExperimentsInHonesty to reach out to student friend who knows Python to see if they are available to help
[ ] @ExperimentsInHonesty to reach out to GitHub colleague who coordinates volunteers to see if she knows any Python folks who can help us

mxajPrice commented 1 year ago

2022 September 27 - PM Meeting

Prework

[ ] #33

[x] https://github.com/hackforla/access-the-data/issues/94

[x] Review ice box and see if dependencies are still open or not

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

[x] Bailey Kong PDT

[ ] Bonnie Wolfe PDT

AGENDA

Timezones listed as PDT.

[ ] 14:00 20 min Review open PM tasks
[ ] 14:20 10 min Issues clean-up
[ ] 14:30 10 min Prep Demo Day agenda
[ ] 14:40 5 min Roster clean-up
[ ] 14:45 5 min AOB

FYIs

Kevin's last day was 21 September, aj is waiting for a response on his availability for Friday for offboarding
Mariana's last day is today, she is scheduled for an offboarding meeting tomorrow at 3pm
Paul has officially let aj know he is no longer able to work on the project

Notes from meeting

Invite research to the next steps planning meeting
- Can do this on the Wednesday meet time

Task Items

mxajPrice commented 1 year ago

2022 October 13 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[ ] Lucy Chang CDT

[ ] aj price PDT

[ ] Bailey Kong PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 15 min Follow-up tasks from meeting with Bonnie
[x] 14:15 5 min #218
[x] 14:20 5 min #228
[x] 14:25 5 min #190 - set up working session
[ ] 14:30 - AOB

FYIs

Notes from meeting

created #230
Lucy started one-sheet for python recruitment https://docs.google.com/document/d/1XBcjpkacieLdCmXbN9l1dHUjrH5V5GoJ37RrarOz_zM/edit#heading=h.t4y0yhc43kg9

Task Items

mxajPrice commented 1 year ago

2022 October 27 - PM Meeting

Prework

[ ] #33

[ ] https://github.com/hackforla/access-the-data/issues/94

[ ] Review ice box and see if dependencies are still open or not

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

[x] Bailey Kong PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 15 min Review A/B test for #227 and give Steffie feedback
[ ] 14:15 5 min
[ ] 14:20 5 min
[ ] 14:25 5 min
[ ] 14:30 - AOB

hackforla / access-the-data

WEEKLY PM Meeting Agenda #70

Overview

Template for meeting Agendas

Website PM Weekly Agenda and Summary

PM Weekly Agenda and Summary

33

77

Prework:

Participants:

Things to discuss:

Actions to take:

Prework:

Participants:

Things to discuss:

Actions to take:

2021-12-28 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM Saturday meeting

New Items

FYIs

Notes from meeting

Task Items

[2022-01-04] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM Saturday meeting

New Items

FYIs

Notes from meeting

Task Items

[2022-01-11] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM meeting

New Items

FYIs

Notes from meeting

Task Items

[2022-01-18] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM meeting

New Items

FYIs

Notes from meeting

Task Items

[2022-01-25] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM meeting

New Items

FYIs

Notes from meeting

Task Items

[2022-02-01] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM meeting

New Items

Wiki

Onboarding/Offboarding

Logo and other project updates on hackforla.org website

FYIs

Notes from meeting

Task Items

[2022-02-08] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM meeting

New Items

Wiki

Onboarding/Offboarding

Logo and other project updates on hackforla.org website

FYIs

Notes from meeting

Task Items

[2022-02-15] Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the PM meeting

New Items

Logo and other project updates on hackforla.org website

FYIs

Notes from meeting

Task Items

[2022-02-22] Meeting Agenda