SamHyler commented 2 years ago

Overview

This issue tracks the running agenda for the Content team weekly meetings (Tuesdays 11AM PST)

Reply in the comment using this format to create weekly agenda.

Format

# [Date] Agenda and Notes
### Attendees
- [ ] Sam
- [ ] Emma
- [ ] Yaz
- [ ] Cheryl
- [ ] Claudia
### Notetaker
- [ ] Sam 
- [ ] Emma
- [ ] Yaz
- [ ] Cheryl
- [ ] Claudia
### Accountability and Support Check
Review assignments for each team member
    - [ ] [Sam](https://github.com/hackforla/expunge-assist/issues/assigned/SamHyler)
    - [ ] [Emma](https://github.com/hackforla/expunge-assist/projects/1?card_filter_query=label%3A%22role%3A+ux+content+writing%22+assignee%3Aemmathrash)
    - [ ] [Yaz](https://github.com/hackforla/expunge-assist/projects/1?card_filter_query=label%3A%22role%3A+ux+content+writing%22+assignee%3Aykleinbart)
    - [ ] [Cheryl](https://github.com/hackforla/expunge-assist/projects/1?card_filter_query=label%3A%22role%3A+ux+content+writing%22+assignee%3Acherylcline) 
    - [ ] [Claudia](https://github.com/hackforla/expunge-assist/projects/1?card_filter_query=label%3A%22role%3A+ux+content+writing%22+assignee%3Acjankowski23)
### Recurring items: 
- [ ] Content Stand Ups
### New Meeting Items
- [ ]
### FYI
- New [How to Create Issues](https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues) Doc & Process
- [Understanding Expungement in CA](https://docs.google.com/presentation/d/1MGeAWeTl3C_Eg6rsrmzdzsc_vX2aY3YX-ODdVlDe21o/edit#slide=id.p)
- [Missing pieces](https://docs.google.com/document/d/13GrI0nrf4JZJVULP8er_pNw0xAEOjvd_F6KjvLoOp1A/edit#heading=h.1tungtdu1hxe) for content guidelines
- Keep Updating the [SoT](https://docs.google.com/spreadsheets/d/1c_Kv_T1yER-hHckNl5zkGrlGaLNCE_AeZE6Jjmn8IK0/edit?pli=1#gid=368137937)

### Notes from Meeting
- [ ] 
### Task Items
- [ ] 
### Items for next weeks agenda
- [ ]

SamHyler commented 2 years ago

[May 10, 2022] Agenda and Notes

Attendees

[ ] Irene
[ ] Jamie (PM)
[ ] Sam
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
  Recurring items:
[ ]
New Meeting Items
[ ] Collaboration between Design and Content
[ ] PM and needs for Content
FYI
[ ]
Notes from Meeting
[ ] Discussed collaboration between Design and Content
[ ] Discussed how to bring Content into the process early rather than after processes are in progress
[ ] Discussed the role of PMs and needs of the Content team
[ ] Jamie will be a PM for Design and Content for now, will look for a PM for just Content later
[ ] Discussed starting an agenda/notes for Content to increase transparency between teams
[ ] Discussed the reworking of the Design and Content system that is being initiated now - Serena from Design and Val will also participate
Task Items
[ ] Set up reoccurring meeting via common Zoom for Content (Jamie) - add to Design slack channel and main channel
[ ] Start Agenda and Notes (Sam)
[ ] Look for a PM for Content eventually
Items for next weeks agenda
[ ] Design and Content system
[ ] Feedback from Usability testing (when it's finished - may not be next week)

SamHyler commented 2 years ago

[May 17, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Irene
[ ] Sam
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
  Recurring items:
[ ]
New Meeting Items
[ ] Content System
[ ] Content/Writing Guidelines in Figma
FYI
[ ] Sam is currently also working in UXR doing usability testing and analysis
Notes from Meeting
[ ] Discussed getting started researching a content system, collaborating and working parallel with the Design system
[ ] Stressed importance of Content and Design collaborating tightly to create the combined Content/Design system
[ ] Discussion of Ditto and other tools to help create the system, needs to be investigated which is best and usable (free) for our product
[ ] Discussed and decided on adding the Writing/Content Guidelines to Figma - so that all information lives in one place (most accessible for all who write for the product). Will start by creating it as a separate page, then see if it can/should be incorporated into the Design/Content System as it progresses
[ ] Discussed finishing out the Content section of WIki
Task Items
[ ] Content system tasks
[ ] Content/Writing Guidelines --> Figma tasks
[ ] Finishing Wiki information
Items for next weeks agenda
[ ] Content system

SamHyler commented 2 years ago

[May 24, 2022] Agenda and Notes

Attendees

[ ] Irene
[ ] Sam
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
  Recurring items:
[ ] Content + Design system

New Meeting Items

[ ] Content + Design system check in
[ ] Ditto and other tools
[ ] Prelim feedback from Usability testing

FYI

[ ] Sam is still working in UXR doing usability testing (now in the analysis + recommendations phase)

Notes from Meeting

[ ] Content + Design system check in. Both are working on background tasks to initiate building a Content system. Various questions about how to work with Content and passing it between teams (design and dev).
[ ] Possibly the glossary will be a part of the content system, and assist when creating tool tips, hover overs, and other elements for users (defining complex or lesser known terminology).
[ ] Ditto and other tools - Sam is contacting the creators to ask for a free version of the product for nonprofits and exploring other tools for handling strings and content management. Integration in Figma could be helpful for our team.
[ ] Prelim feedback from Usability testing - establishing legitimacy will be very important here. Also, discussion about tool tips and hidden information (drop downs that are hidden, accordions) could be a useful element for Content to achieve giving information without overwhelming users. Various discussions about other points raised from UXRs prelim feedback.

Task Items

[ ] Irene - evaluate current Design system from a content perspective
[ ] Sam - background research into content systems and contacting Ditto

Items for next weeks agenda

[ ] Working on individual tasks until next week, will check in on the same points and continue

SamHyler commented 2 years ago

[May 31, 2022] Agenda and Notes

Attendees

[ ]
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
  Recurring items:
[ ] Content + Design system

New Meeting Items

[ ] Content + Design system task check in

FYI

[ ] Sam is still working in UXR doing usability testing (now in the analysis + recommendations phase)

Notes from Meeting

[ ]
Task Items
[ ]

Items for next weeks agenda

[ ]

SamHyler commented 2 years ago

[May 31, 2022] Agenda and Notes

Attendees

[ ] Jamie (PM)
[ ] Sam
[ ] Irene

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Content + Design system

New Meeting Items

[ ] Content + Design system task check in

FYI

[ ]

Notes from Meeting

[ ] Content + Design system task check in, general discussion about needs and challenges for building out the system
[ ] Pros and cons of using an extra tool like Ditto words, decided pros outweighs cons
[ ] Content/Writing guidelines are in Figma, not finished yet
[ ] Discussion about preliminary feedback from internal usability testing and thoughts about how Content can begin solving

Task Items

[ ] Sam continues with tasks, contacts Ditto
[ ] Irene continues with task
[ ] Jamie check in about meeting with Design

Items for next weeks agenda

[ ] Content+Design System

SamHyler commented 2 years ago

[June 6, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Irene
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Content + Design system

New Meeting Items

[ ] Tasks from UXR
[ ] i.e. Privacy policy issue and update
[ ] Ditto/Frontitude (gmail login)
[ ] Content + Design system task check in
[ ] Github milestones (Jamie)

FYI

[ ] Moved mtg to Monday this week due to a schedule conflict. Will continue on Tuesdays after this week.

Notes from Meeting

[ ] Tasks from UXR - Sam is breaking these down into individual Github issues this week from the UXR excel sheet. Privacy policy is one of those.
[ ] Ditto and Frontitude look the same, choosing to do a trial run with Ditto. Have created an account with EA gmail login - can add one other user to test. Will be working out how to do this during the week so Sam and Irene can begin testing Ditto to create the Content system and to manage content across the product/source of truth. If it works well and we find we need to add more than 2 users that the free version allows, we will contact to ask for a free version for NGOs.
[ ] Content + Design system check in - Irene will work on the issue this week. Sam has started an overview of 'what Content systems are' document based on comparative research. Check in again next week. Design is starting to implement changes to the Design system. We are approximately at pace with Design still.
[ ] Github milestones. Jamie gave an introduction to the new milestone labels for Github. Discussion of phases and what needs to be in a version 1 versus a version 2, for example, and how to arrange issues strategically so that the Content is consistent.
[ ] Discussion of the "November deadline" which refers to a deadline set in the laws regarding the late date at which expungement can be sought. No one is entirely sure if this deadline holds - issue is our product could potentially be "useless" if it's not used by users before this date.

Task Items

[ ] Sam and Jamie work out how to get logins working with Ditto
[ ] Irene continues with Issue on current design system and what's missing from a content perspective
[ ] Sam posts in the main EA channel about the "November deadline." All members of the team can discuss.
[ ] Sam continues with issue on researching and outlining Content systems

Items for next weeks agenda

[ ] Content system updates
[ ] November deadline updates
[ ] Ditto trial - how is it going so far

SamHyler commented 2 years ago

[June 14, 2022] Agenda and Notes

Attendees

[ ] Irene
[ ] Jamie
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Content + Design system

New Meeting Items

[ ] November deadline - UXR
[ ] Design seeking feedback - Navigation bar (landing page)
[ ] Content + Design system task check in
[ ] Ditto trial
[ ] Tasks from UXR will be up on GIthub soon
[ ] UXR & Content collab - glossary/terminology issue check in

FYI

[ ] Irene will be less available this week

Notes from Meeting

[ ] November deadline - UXR is researching this, will have a more clear picture of this soon
[ ] Design seeking feedback - Navigation bar (landing page). Content would like a holistic look at the landing page changes to make the best recommendations/changes. Perhaps Design + Content could look at all issues/changes for the landing page to start with?
[ ] Content + Design system task check in - Irene has made progress, found discrepancies and gaps in for example CTAs and buttons, "save" button when there is no save function, etc. Noted in figma file. Sam has not had time for this task this week.
[ ] Side discussion about using library computers, what options are available and differences between them (more funded, less funded areas for ex). Some have 1 hour limits for example.
[ ] Side discussion about accessibility for the website - should and how can we incorporate any accessability issues now (larger text, alt. text, etc.). Getting a basic website out to users and then tackling accessibility vs. doing it "right" from the beginning was discussed.
[ ] Ditto trial - need to contact Bonnie for help with login, or use a private account to give Ditto a trial run. Looks like Dev would need their own login to pull from Ditto to do their work - i.e. a paid version is needed from Ditto (asking for free version)
[ ] Tasks from UXR will be up on GIthub soon - Sam is working with UXR on this
[ ] UXR & Content collab - glossary/terminology issue check in - Irene won't have much time for this at the moment, will collab with Ana about it and check back in with updates wherever it lands.
[ ] Side discussion about terms: "declaration letter" could come off "declarative," forceful, harsh, permanent. Discussion about changing it to another term. "Support letter" is one suggestion. This needs research backing (glossary issue) - what terms exist, what do courts use, what do folks expunging records use, what is recognizable/preferable? And then selected based on what we know. Previous UXR team stated that "declaration letter" was what the courts use, hence the change from personal letter to declaration letter. We need a "final answer" whichever term is chosen.

Task Items

[ ] Sam works out how to do Ditto logins, works on Content + Design system
[ ] Content checks in with Design when ready with Content side of the system
[ ] Ditto trial run

Items for next weeks agenda

[ ] Content + Design system
[ ] Prioritizing upcoming issues and tasks and coordinating them with work flows of other teams (synched i.e. working on landing page at same time)

SamHyler commented 2 years ago

[June 21, 2022] Agenda and Notes

Attendees

[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Content + Design system

New Meeting Items

[ ] General check-in
[ ] Updates from all-team meeting
[ ] Content + Design system task check in
[ ] UXR & Content collab - glossary/terminology issue check in

FYI

[ ]

Notes from Meeting

[ ]

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 2 years ago

[June 28, 2022] Agenda and Notes

Attendees

-----no meeting this week ---

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Content + Design system

New Meeting Items

FYI

[ ]

Notes from Meeting

[ ]

Task Items

[ ]

Items for next weeks agenda

[ ]General check-in
[ ] Updates from all-team meeting
[ ] Content + Design system task check in
[ ] UXR & Content collab - glossary/terminology issue check in

SamHyler commented 2 years ago

[July 5, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Irene
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Content + Design system

New Meeting Items

[ ] Check in on Design collab tasks: Figjam, sitemap
[ ] Check in on glossary issue
[ ] Check in on any other started issues (what can we close, what needs attention/prioritization)
[ ] Reorient direction for next release/push of updates
[ ] Reorganizing Figma around feature areas: - LP, LG, Drafts / Current versions

FYI

[ ]

Notes from Meeting

[ ] Discussed glossary issue updates. Issue is done and ready after Sam & Irene adapt the language in key terms into user facing language in line with the writing guidelines
[ ] Updates from UXR meeting and the glossary issue - UXR proposed to create a simple survey to discover what legal professionals and those seeking expungement might call the two most challenging terms (1. what to call the letter that the letter generator creates and 2. what to call expungement, reduction, reclassification, etc. and when). Both Val and Irene have potential contacts to snowball the survey with. (snowball method = send to one person, who sends to another and another and another, thus gathering more responses by tapping into the network of others)
[ ] Briefly check in on Design and Content system - minor changes from the Design side, Content side is waiting still to find out about Ditto and moving forward
[ ] Discussed creating a site map with Anita from Design, who has made a start already on the audit and setting a time this week to discuss
[ ] Jamie updates from Bonnie about the new direction for EA - namely working towards a second internal test rapidly. I.e. working with 'must, would, could, should' have exercise and prioritizing and working on only the tasks in the "Must" category before the second round of internal usability testing. After that, we will work towards a product to put in front of target users for testing. Idea now is to do as minimal an update as possible
[ ] Jamie updates about Design's idea to do like the HfLA website team and create individual pages in figma that correspond to the individual pages in the product. This was we can track the iterations, have better understanding of the sources of truth across teams directly in figma. Sam raises question of will there be an overview of the entire product still, some kind of visual showing the flow between pages, particularly relevant to content and the categories that cause users to see different flows depending on their selections. Issue with having two areas to update, the overview and individual page. Agree to discuss further with design, all are on board with making changes to make it easier to track iterations and the source of truth.
[ ] Sam will send draft letter for Ditto to Jamie

Task Items

[ ] Irene (then pass to Sam) - adapt language in key glossary terms to be user facing and in line with the writing guidelines. After both have agreed - close issue
[ ] Sam is working on the survey from the glossary issue with UXR.
[ ] Sam will coordinate a meeting with Anita, Irene, (possibly) Jamie, and Sam to discuss creating a site map. Will also raise the issue of re-organizing the Figma into individual pages corresponding to individual website pages
[ ] Sam sends Jamie draft letter to Ditto to work out together and eventually send (requesting a version of product to use at EA/HfLA)
[ ] Sam and Irene work in Figjam to arrange priority items for Content for the next sprint (next internal testing). And check potential overlap with other teams (Design, Dev)

Items for next weeks agenda

[ ]

SamHyler commented 2 years ago

[July 12, 2022] Agenda and Notes

Attendees

[ ] Irene
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Content + Design system

New Meeting Items

[ ] Quick check-in (survey, design/content system, other tasks)
[ ] Figjam exercise for content tasks and finding overlap with Design (MoSCoW exercise) https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Internal-Usability-Pilot-Results-(Design)?node-id=0%3A1
[ ] Site map exercise together (content inventory: https://docs.google.com/spreadsheets/d/1rA4XhZAW-3XoAboa6bkOE5wyrkiCzs-eH4hJHbtiqWo/edit#gid=0 )

FYI

[ ]

Notes from Meeting

[ ] Did exercise for ranking tasks
[ ] Neither were sure about the site map exercise (excel sheet) - Irene will ask for clarification at the all-teams meeting meeting
[ ]

Task Items

[ ] Sam: clean up github issues
[ ] Sam: sync MoSCoW outcomes from FigJam to the Excel sheet and the Github issues
[ ] Finish up Design System tasks (waiting on Ditto)
[ ] Finishing up tasks and cleaning up tasks on github

Items for next weeks agenda

[ ]

SamHyler commented 2 years ago

[July 19, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Irene
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Quick check-in on tasks - content survey, glossary writing into user facing language, content guidelines in figma feedback, others?
[ ] Check in on content inventory
[ ] Plan for next phase

FYI

[ ] Jamie will be on vacation

Notes from Meeting

[ ] Quick check in on tasks, cleaning up github issues and moving forward in planning for next phase
[ ] Discussed sitemap and next steps working on this from video by Anita, discussed the new landing page and possible hierarchy
[ ] Legitimacy: Idea to add info from Code for America and how many convictions they cleared, making connection between our project and theirs
[ ] Next phase gestimate: 2 months until able to do next usability testing, could be 1 month (working on the "must" items)

Task Items

[ ] Irene: Finishing up glossary issue and working on site map. Will attend next Dev/Design sync to discuss the overlapping issue (building a randomized part of letter)
[ ] Jamie: Syncing with others about asking Ditto for use, sending letter
[ ] Sam:
[x] working on site map,
[x] getting github issues prepped for next phase,
[ ] cleaning up folders in drive,
[x] glossary survey,
[ ] letter to Ditto,
[x] create issue on github for sitemap work

Items for next weeks agenda

[ ] Prep for next phase between usability testings

SamHyler commented 2 years ago

[July 26, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Irene
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Quick check-in on tasks
[ ] Glossary - Alba from UXR can help
[ ] Survey - switch to anther strategy
[ ] Check in on site map
[ ] Plan for next phase (new tasks from Design adding to our timeline)
[ ] Building a randomized part of letter sync with Dev (check in)

FYI

[ ]

Notes from Meeting

[ ] Check in on glossary issue - Irene has completed this. The definitions are half technical, we need to do some usability to find how technical is the right amount for our user base and what is helpful for them in terms of definitions. Irene highlighted the terms that are used in our current prototype, not all terms are on the website https://docs.google.com/document/d/1tc1RLRfibfAkwKStQFuU0P_Iy5KrA_dkSnQrTvdOPXI/edit
[ ] Terminology survey update - going in another direction and collab with Youth Nav (other HfLA project) first, to see if we can help each other sort terms. Val will help sync a meeting. Irene suggests contacting Code for America's Record Clearance project to see if they have firm terminology/reasons why some terms over the others. Survey will be revisited when we get the green light.
[ ] Site map is almost done, was done in collab with Design (on figma under page 'sitemap')
[ ] Irene will checkin with Dev about the randomized part of the letter
[ ] We rearranged the github project tracking to reflect the order of tasks - this week we focus on the tasks for the landing page from Design so they can continue with their work, next we will choose other high priority tasks each week. Next we will start with any issues that require collab, as they can take a longer time to finish
[ ] Request from Design to have a weekly sync, perhaps could be a biweekly sync.
[ ] Potentially starting new meeting rhythm, 1st week of the month no content meeting, but instead a planning week with sync between all leads and pms

Task Items

[ ] Irene: at the All teams meeting will check in with Dev and Design. 2 Github tasks for landing page, adding relevant links to glossary github issues
[ ] Sam:
[ ] 1 github task for landing page,
[ ] 1 for pop-ups,
[x] ditto outreach,
[ ] sync with research about the glossary issue and what can be closed when and finding a meeting time with Youth Nav (sync with Val),
[x] flesh out the rest of the github tasks with high priority and order them so they are ready to work on

Items for next weeks agenda

[ ] Check in on tasks for Design/landing page
[ ] Choosing new tasks

SamHyler commented 2 years ago

[August 2, 2022] Agenda and Notes

Attendees

[ ] Irene
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Planning week?
[ ] Updates from Design/Content sync include:
[ ] Site map is essentially done - just check to be sure everything is correct
[ ] Figma reorganization see design 3a https://www.figma.com/file/Y10MXmhFDfr4SVBKby1Vfl/EA-Figma-Re-Organization?node-id=3%3A9
[ ] Updated pages in Figma: About us, landing page (check between desktop and mobile and landing page iteration pages), new page at beginning near advice page
[ ] Terms of service and privacy policy need updates - when should we add these tasks?
[ ] Task stand up
[ ] Choose next tasks for the week

FYI

[ ]

Notes from Meeting

[ ] Unsure when first planning week will happen, waiting on results from LettuceMeet
[ ] Catch up on developments since last Design/Content sync
[ ] Did a content standup/crit and worked out the copy from last week's tasks. From that we thought there should be more information in the FAQs regarding law enforcement (can they access data in any way) and considered how we could link that from the security message on the landing page (which CTA goes to privacy policy). Decided for now to add 3 new FAQ questions and have one of them listed prominently on the landing page. This is also to address and strengthen the legitimacy of our site to users. Keeping tone causal rather than legal so users know for sure and feel safe.
[ ] After user testing - we need to prioritize fixing Terms of Service and Privacy Policy (there are things that are just "off" in it and that will decrease user's feelings of legitimacy. For example: one calls our website "software" and shows it was not carefully edited and corrected. These kinds of errors could erode trust and should be fixed before target users see the product.
[ ] We are on track to finish our high priority tasks much sooner than expected if there are no hiccups. Could be in about 2 weeks.

Task Items

[ ] Sam:
[ ] Finishing up Content timeline for wiki (adding links, etc.)
[ ] Following up regarding meeting time with Youth Nav
[ ] Task https://github.com/hackforla/expunge-assist/issues/591
[ ] Task https://github.com/hackforla/expunge-assist/issues/592
[ ] Finishing task https://github.com/hackforla/expunge-assist/issues/628
[ ] Note: we need to add a task to write 3 new FAQ questions. Probably as a MUST/high prio rather than wait until after second round of testing. Decide and fix before next week.
[ ]
[ ] Irene:
[ ] Finishing one task from this past week https://github.com/hackforla/expunge-assist/issues/622
[ ] Task https://github.com/hackforla/expunge-assist/issues/595
[ ] Task https://github.com/hackforla/expunge-assist/issues/593

Items for next weeks agenda

[ ] Task stand up
[ ] Choosing new tasks

SamHyler commented 2 years ago

[August 9, 2022] Agenda and Notes

Attendees

[ ] Irene
[ ] Jamie
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Any answer from Ditto?
[ ] Design Content System: https://github.com/hackforla/expunge-assist/issues/559. Have the tasks been done? Tick the boxes if so, move to ready for review column/and or close. If not, note what needs to be done in comment section or discuss if there are questions. Going forward: new issue needs to be created for next steps with the Design/Content System to address what has been learned from the initial phase.
[ ] Glossary: What needs to be done on https://github.com/hackforla/expunge-assist/issues/603 and https://github.com/hackforla/expunge-assist/issues/409 ? What questions are there about tasks to do before we can close 603? (409 is waiting on the survey issue)
[ ] Collab: Discussion items from Design/Content sync
[ ] There are 3 new task issues in github for us to work on
[ ] Iterations for user testing 2: Task stand-up from last week
[ ] Choosing new tasks for the coming week (4 high prio issues)

FYI

[ ] Sam needs to change meeting times going forward

Notes from Meeting

[ ] We had a quick 30 minute meeting due to scheduling shifts
[ ] No answer from Ditto yet, Sam will poke a message in slack next week if no answer
[ ] Skipped Design system and glossary issues for next week
[ ] Did a quick stand up of tasks. Irene finished the disclaimer, Sam finished the Advice page. Took comments and made changes before finalizing. Advice page is now finalized and Design will fix the visual elements. Comments left for them about red/green accessibility. Disclaimer is being finalized
[ ] Discussed inconsistency and repetition issues Irene was working on and fielded questions.
[ ] Discussed schedules and need to change meeting times going forward. Thursdays and Fridays were discussed as potential days.

Task Items

[ ] Sam's new task items https://github.com/hackforla/expunge-assist/issues/632 and https://github.com/hackforla/expunge-assist/issues/597
[ ] Irene's new task items https://github.com/hackforla/expunge-assist/issues/633 and continuing https://github.com/hackforla/expunge-assist/issues/595 and https://github.com/hackforla/expunge-assist/issues/593

Items for next weeks agenda

[ ] Task stand up
[ ] Choosing new tasks
[ ] Topics not covered this week

SamHyler commented 2 years ago

[August 18, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Sam
[ ] Irene

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Any answer from Ditto?
[ ] Design Content System: https://github.com/hackforla/expunge-assist/issues/559. Have the tasks been done? Tick the boxes if so, move to ready for review column/and or close. If not, note what needs to be done in comment section or discuss if there are questions. Going forward: new issue needs to be created for next steps with the Design/Content System to address what has been learned from the initial phase. Next phase for ex: https://github.com/hackforla/expunge-assist/issues/631
[ ] Glossary: What needs to be done on https://github.com/hackforla/expunge-assist/issues/603 and https://github.com/hackforla/expunge-assist/issues/409 ? What questions are there about tasks to do before we can close 603? (409 is waiting on the survey issue)
[ ] There are some new issues created, need to prioritize and assign them if high prio
[ ] Collab: Discussion items from Design/Content sync
[ ] Iterations for user testing 2: Task stand-up from last week
[ ] Look at final IUT 1 (internal usability testing 1) item https://github.com/hackforla/expunge-assist/issues/586 together and find points to work on
[ ] Choosing new tasks for the coming week (4 high prio issues)

FYI

[ ] NEW DATE, THURSDAY

Notes from Meeting

[ ] All Content system items are done, Irene will close the issue on Github. We are ready to move forward with new tasks for the content system.
[ ] Glossary issue: Discussed how to write for 5th-8th grade reading levels by using online resources and apps like Hemingway app, trial and error, defining for lowest reading levels possible, simpler sentence structure, and so forth. Irene will clean up this issue.
[ ] We briefly looked at the About Us page. Irene suggests adding a timeline/history of our project and it's collabs with CfA, perhaps in a graphic (to up the legitimacy). She also suggested to add statistics about records cleared. We discussed who this content is targeted to and if we have enough content for both an about us and landing page, and which should be where. Ultimately decided to talk to Design at the next sync before proceeding.
[ ] Discussed the LG updates and decide to discuss expanding the categories on the involvement page, and addressing the "none of the above" category that leads to unemployment. Discussed creating a separate unemployment category under Jobs and adding an "other" category that is broad. Irene also suggested adding activism. Sam suggests changing parenting to caretaking. All changes to categories also mean subsequent changes to the questions on the pages that follow. We would need to talk to Dev about this also. Preferably at the start of making these changes.

Task Items

[ ] Sam and Irene continue on same issues as last week
[ ] Sam reminds Ditto in Slack

Items for next weeks agenda

[ ] Task stand up
[ ] Choosing new tasks

SamHyler commented 2 years ago

[August 25, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Irene
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Any answer from Ditto? (Sam messaged Ditto on Slack last week, no reply)
[ ] Figma reorganization is well on it's way - Content needs to double check Content is in place on Desktop version and elsewhere
[ ] Glossary: What needs to be done on https://github.com/hackforla/expunge-assist/issues/603 and https://github.com/hackforla/expunge-assist/issues/409 ? What questions are there about tasks to do before we can close 603? (409 is waiting on the survey issue)
[ ] Iterations for user testing 2: Task stand-up from last week
[ ] Look at final IUT 1 (internal usability testing 1) item https://github.com/hackforla/expunge-assist/issues/586 together and find points to work on
[ ] Choosing new tasks for the coming week or finalizing the sprint
[ ] Team needs moving forward

FYI

[ ] NEW DATE, THURSDAYS
[ ] Team Planning Meeting to take place Fri 9/2 or Fri 9/9. Val/Tom/I will confirm and let team know
[ ] Irene will be taking a break from EA possibly starting Monday, Sam will begin to search for a second writer

Notes from Meeting

[ ] Ditto hasn't responded. We will consider this issue closed for now, unless they respond later on. We will move forward on the Content system without using Ditto.
[ ] Irene is cleaning up the Glossary issues and docs and finalizing those issues so they can be closed.
[ ] We looked over Landing page, About us page, form field inconsistencies, and the changes to word choice and phrasing throughout the letter generator. Made edits in meeting. Will revise and discuss with Design tomorrow.

Task Items

[ ] Irene: finishing up tasks
[ ] Sam: finishing up tasks. Finding a new writer for the team

Items for next weeks agenda

[ ] Task stand up
[ ] Finalizing this 4 week sprint

SamHyler commented 2 years ago

[September 1, 2022] Agenda and Notes

Attendees

[ ] Irene
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Finalizing Glossary: What needs to be done on https://github.com/hackforla/expunge-assist/issues/603 and https://github.com/hackforla/expunge-assist/issues/409 ? What questions are there about tasks to do before we can close 603? (409 is waiting on the survey issue)
[ ] https://github.com/hackforla/expunge-assist/issues/658 what's needed and how?
[ ] Iterations and finalizing tasks for user testing 2: Task stand-up from last week
[ ] New tasks from Design/Content sync
[ ] Look at final IUT 1 (internal usability testing 1) item https://github.com/hackforla/expunge-assist/issues/586 together and find points to work on
[ ] Review all issues in Github for this sprint before IUT2, includes issues in icebox. What's left to be done? Let's make a timeline
[ ] Team needs moving forward (new writer, etc)

FYI

[ ] NEW MEETING DATE, THURSDAYS
[ ] Team Planning Meeting to take place Fri 9/2 or Fri 9/9. Val/Tom/I will confirm and let team know
[ ] Irene will be taking a break from EA, this was her last meeting. Sam will continue the process to build a writing team
[ ] Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.

Notes from Meeting

[ ] We discussed all the ongoing tasks and edited/finalized copy in meeting. Landing page is complete for IUT 2 and About us is complete save for Design edits and adjustments that will be made in that process. Made smaller changes like buttons.
[ ] Discussed letter generator auto-generated text. Suggestions to remove it entirely, or add options the user can click (to add extra/transition sentences, could choose from a list), or automated sentences that are chosen at random. Both agree changes need to be made, which option is up for iteration. Sam will continue iterating with Design and Dev input.
[ ] Discussed letter generator categories. Discussed options for renaming Recovery and some issues with Education category (needs to be broad and specific). Potential to add more categories was discussed again. Sam will take forward with Design and Dev.
[ ] Irene is starting a new job and will take a break from EA for approx. 3 months starting from this week. She handed over her ongoing tasks to Sam to finish.

Task Items

[ ] Sam: finishing up tasks. Finding a new writer for the team
[ ] Irene: will message PMs about how to handle on/off/staying onboarding

Items for next weeks agenda

[ ] Likely no meeting going forward until there is a writing team. Sam will continue to meet at Design sync and UXR.

SamHyler commented 2 years ago

[September 15, 2022] Agenda and Notes

Attendees

[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Intro to Content for new team member
[ ] Questions, needs (tools: github, figma, google drive - are they working, any questions?)
[ ] Discuss tasks and how to approach them (perhaps do them together in meeting) -> Kyle's two tasks to get started: https://github.com/hackforla/expunge-assist/issues/657 and https://github.com/hackforla/expunge-assist/issues/645
[ ] Sam has done/closed these tasks: https://github.com/hackforla/expunge-assist/issues/671 and https://github.com/hackforla/expunge-assist/issues/673 and https://github.com/hackforla/expunge-assist/issues/595
[ ] Two issues waiting on Design/Content collabs/decisions https://github.com/hackforla/expunge-assist/issues/593 and https://github.com/hackforla/expunge-assist/issues/597
[ ] Need feedback on category names: "something else" and "recovery --> wellness? etc.
[ ] This is the final Content High prio/Must do task: https://github.com/hackforla/expunge-assist/issues/586

FYI

[ ] NEW MEETING DATE, THURSDAYS
[ ] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.

Notes from Meeting

[ ] Went through Figma and two issues assigned to Kyle together, who will work on them and we will discuss next week
[ ] Discussed issues Sam is facing on LG issues

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 2 years ago

[September 22, 2022] Agenda and Notes

Attendees

[ ] Sheron
[ ] Kyle
[ ] Sam
[ ] Jamie

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Ongoing issues

FYI

[ ] Sam is out over the weekend, including Friday meetings
[ ] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.

Notes from Meeting

[ ] Sheron is a new PM on the team, intro rounds
[ ] Went through Figma and two issues assigned to Kyle together, who will work on them and we will discuss next week
[ ] Discussed issues Sam is facing on LG issues

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 2 years ago

[September 29, 2022] Agenda and Notes

Attendees

[ ] Kyle
[ ] Sam
[ ] Jamie
[ ] Hasan (new to EA, possibly Dev)

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Ongoing issues - where does everything stand?
- [ ] FAQ question - pushing to W3 https://github.com/hackforla/expunge-assist/issues/657 ? The already written Q or the forthcoming?
- [ ] Before you begin copy - finishing
- [ ] LG copy finishing
- [ ] "Recovery" term - Self-improvement? Review terms and flow wireframe
- [ ] "Something else" or "other" - any improvements to copy?
- [ ] Advice page "Miss Jenny"
- [ ] Create issue for Advice page spell check solution?
[ ] Style guide - contractions and other areas to update?

FYI

[ ] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.
[ ] Serena and Anita are now our Co-Leads for Design!
[ ] Planning Meeting Friday 10/7
[ ] No Content meeting next week

Notes from Meeting

[ ] Moving 657 (FAQ question) to next push, put in prioritized backlog
[ ] Before you begin copy (645) is ready to hand off to Dev, moved to Done
[ ] LG & self-improvement sections are in progress; Kyle will look at them and contribute
[ ] Decided on “Something else” (rather than “other”)
[ ] Contractions: need to make a rule about when to use them and put it in the style guide (will be part of W3)
[ ] Think about names to use other than “Jenny” or “Jane” on Advice page (maybe add list of generic names to style guide?)
[ ] Add a rule to style guide about using colons, semicolons, etc.
[ ] Discussed whether we need the word “Involvement” in the header for the individual flows; will revisit
[ ] Discussed creating an issue to add a spell check solution to the Advice page in next push

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 2 years ago

[October 13, 2022] Agenda and Notes

Attendees

[ ] Kyle
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Finalizing W2 for IUT2
- [ ] LG autogenerated text - review and finalize
- [ ] Create issue for Advice page spell check solution?
[ ] Review entire product together per this issue: https://github.com/hackforla/expunge-assist/issues/586
- [ ] About us page - Design is going with a simple version - legitimacy issue for Content?
[ ] Next steps for Content: Glossary and survey issues, Design system (let's make a plan)
[ ] Team needs for the near future

FYI

[ ] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.
[ ]

Notes from Meeting

[ ] Spent majority of meeting finishing LG text together. Issue is done once we do a final spell check
[ ] Kyle is creating an issue to remind us in Content to consider the spell check (if we do or do not have - and tell the users the status together with resources for them to check their spelling)
[ ] We will review the legitimacy issue on our our time in the next days and close
[ ] Ran out of time for last two points but we will review needs for next steps in Content in the coming week and discuss next week
[ ] Possibility to add 1 more writer could help future proof our team, will discuss with PMs

Task Items

[x] Finalize LG - needs finalized parenting issue and spell check
[ ] Put everything in the handover space to Dev, etc.
[ ] Finish legitimacy issue
[ ] Add all our key points to focus on for IUT2 to the UXR handover document https://docs.google.com/presentation/d/15wcgqSastcWfsZJDfgrAbIIDou44cb2TrWCDLWFhWAY/edit#slide=id.g15562c0a424_0_40

Items for next weeks agenda

[ ]

SamHyler commented 2 years ago

[October 20, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Kyle
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ] Which issues can we close?

New Meeting Items

[ ] Finalizing W2 for IUT2 - anything left from collabs not confirmed? (Parenting flow)
[ ] Double checking through Desktop/Mobile versions of content
[ ] Editing the headers across product ("previewing ...") Will push to W3, need to revert them back to what they were in Figma to avoid confusion to Dev
[ ] Handing over issues - what's left
[ ] Review entire product together per this issue: https://github.com/hackforla/expunge-assist/issues/586
[ ] key points to focus on for IUT2 to the UXR handover document https://docs.google.com/presentation/d/15wcgqSastcWfsZJDfgrAbIIDou44cb2TrWCDLWFhWAY/edit#slide=id.g15562c0a424_0_40
[ ] Next steps for Content: Glossary and survey issues, Design system (let's make a plan)
[ ] Team needs for the near future

FYI

[ ] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.
[ ]

Notes from Meeting

[ ] Content is finished everywhere. Tasks left to handover/finalize with Design: 1. Handing everything over to Dev and coordinating all of that with Design. 2. Reverting the headers "Previewing..." back to the existing copy for W2 on the Design hand over space to not confuse, and making a note that we are keeping "Preview and edit" for W3 so we remember to work on/finalize/hand over when W3 rolls around.
[ ] We will both check through the content across all areas (to be sure the copy is the same on WiP pages and Desktop/Mobile) using the yellow star.
[ ] Decided to close the legitimacy issue as there is no time to make new changes and there has been a focus on this throughout work in W2. Will let testing find any areas for improvement.
[ ] Discussed handover to Research - we will work during the week.
[ ] Next week Jamie will help us work through an exercise to figure out how to handle tasks for W3, to tackle to glossary and design/content system issues/needs and how to handle the medium/low prio issues left from the W2 Moscow exercise as we move into W3.

Task Items

[ ] Check content across figma for consistency using the yellow star
[ ] finalize handovers and revert headers (previewing..)
[ ] Hanover to Research slide deck

Items for next weeks agenda

[ ] Exercise to organize W3 process

SamHyler commented 2 years ago

[October 27, 2022] Agenda and Notes

Attendees

[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ]

New Meeting Items

[ ] Planning exercise with Jamie for next steps (glossary, survey, design system, medium and low prio issues, more)
[ ] Check in on tasks:
- [ ] Double checking through Desktop/Mobile versions of content https://github.com/hackforla/expunge-assist/issues/720
- [ ] Handing over issues - what's left
- [ ] key points to focus on for IUT2 to the UXR handover document https://docs.google.com/presentation/d/15wcgqSastcWfsZJDfgrAbIIDou44cb2TrWCDLWFhWAY/edit#slide=id.g15562c0a424_0_40

FYI

[ ] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.
[ ]

Notes from Meeting

[ ] Discussed need for a different source of truth for content in the future because checking/comparing all the mobile and desktop versions is currently pretty confusing
[x] Handover process: Kyle will put 701 & 702 into backlog for dev (they seem finished); otherwise handover is complete
[ ] Will finalize UXR research slide deck in sync meetings tomorrow with design and research
[ ] Jamie led us in a Miro goal-setting & organizational exercise; will continue at next week’s meeting: https://miro.com/app/board/uXjVOgYceoQ=/

Task Items

[ ] Sam: update wiki with latest sprint, etc. https://github.com/hackforla/expunge-assist/wiki/Content-Writer

Items for next weeks agenda

[ ] Exercise to organize W3 process

SamHyler commented 2 years ago

[November 3, 2022] Agenda and Notes --- Canceled this week

Attendees

[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ]

New Meeting Items

[ ] Planning exercise with Jamie for next steps (glossary, survey, design system, medium and low prio issues, more)
[ ] Check in on tasks and handover

FYI

[ ] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.

Notes from Meeting

[ ]

Task Items

[ ] Sam: update wiki with latest sprint, etc. https://github.com/hackforla/expunge-assist/wiki/Content-Writer

Items for next weeks agenda

[ ] Exercise to organize W3 process

SamHyler commented 2 years ago

[November 10, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Kyle

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ]

New Meeting Items

[ ] Check in on tasks
[ ] Two new issues from identified problems: https://github.com/hackforla/expunge-assist/issues/737 and https://github.com/hackforla/expunge-assist/issues/736
[ ] Design request to look through live website for errors
[ ] Finish affinity map https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Internal-Usability-Pilot-Results-(Design%2FContent)?node-id=0%3A1 before sync with Design tomorrow
[ ] Start on Cesign system/clean up glossary issue

FYI

[x] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.

Notes from Meeting

[ ] Discussed the new issues from live site/content incorrect and the Git issues to raise them with dev (Design asks us to gather them here https://github.com/hackforla/expunge-assist/issues/739
[ ] Discussed need for content system/somewhere to work with source of truth more efficiently. Tracking between multiple pages and screens on figma and then going behind Dev is a lot of work and time we don't have
[ ] Discussed getting started cleaning up the glossary tasks and getting started on the content system
[ ] We will need to be available to Design as they finish up their work, handover to Dev, and finalize the Figma reorganization, but our main tasks are essentially done in these areas

Task Items

[ ] Sam: update wiki with latest sprint, etc. https://github.com/hackforla/expunge-assist/wiki/Content-Writer, Look at https://github.com/hackforla/expunge-assist/issues/736 and https://github.com/hackforla/expunge-assist/issues/739, start Content system exploration of free resources here https://docs.google.com/document/d/179cUJiYXiHczpAHwCi_BINa5UU5tXYt7HT3_xbdClNM/edithttps://docs.google.com/document/d/1tc1RLRfibfAkwKStQFuU0P_Iy5KrA_dkSnQrTvdOPXI/edit
[ ] Kyle: Clean up glossary issues and docs, take a look at troubleshooting 2-3 sentences issue and https://github.com/hackforla/expunge-assist/issues/739 (if there is more time, start Content system exploration of free resources here https://docs.google.com/document/d/1tc1RLRfibfAkwKStQFuU0P_Iy5KrA_dkSnQrTvdOPXI/edit)

Items for next weeks agenda

[ ] Exercise to organize W3 process

SamHyler commented 2 years ago

[November 17, 2022] Agenda and Notes

Attendees

[ ]
[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ]

New Meeting Items

[ ] Planning exercise with Jamie for next steps (glossary, survey, design system, medium and low prio issues, more)
[ ] Check in on tasks

FYI

[ ] Figma re-organization: Content will do a check through the Desktop version AFTER the go ahead from Design when they have finished their redesigns. To keep the process of reorganization smooth.

Notes from Meeting

[ ]

Task Items

[ ] Sam: update wiki with latest sprint, etc. https://github.com/hackforla/expunge-assist/wiki/Content-Writer

Items for next weeks agenda

[ ] Exercise to organize W3 process

SamHyler commented 2 years ago

[December 1, 2022] Agenda and Notes

Attendees

[ ]Jamie
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ]

New Meeting Items

[ ] Check in
[ ] Reviewing and choosing tasks

FYI

[ ] Next week is the last meeting for December, we will reconvene in Jan

Notes from Meeting

[ ] Jamie & Sam had a chat about various EA topics and discussed how to re-work the Wiki.

Task Items

[ ] Sam: update wiki with latest sprint, etc. https://github.com/hackforla/expunge-assist/wiki/Content-Writer

Items for next weeks agenda

[ ] Going over Pause Stuff tasks

SamHyler commented 1 year ago

No meetings for the rest of Dec - will work async and return to meetings in Jan.

SamHyler commented 1 year ago

[January 12, 2023] Agenda and Notes

Attendees

[ ] James
[ ] Jamie
[ ] Kyle
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ]

New Meeting Items

[ ] Check in, new members, and what's everyone's bandwidth coming up?
[ ] Wiki updates https://github.com/hackforla/expunge-assist/wiki/Content-Writer. What more can/should be added or improved?
[ ] Reviewing and choosing tasks/discussion about January

FYI

[ ]

Notes from Meeting

[ ] A general check in and greetings to new PM James Shin.
[ ] Discussion about Content needs going forward, everyone's time capacity, and potential of bringing on a 3rd writer (Samuel who is currently considering EA, or another person)
[ ] Both Kyle and Sam will have fewer hours to dedicate this quarter
[ ] Discussion about bringing Sandra from the Design Systems project on to help with our Design/Content systems and components. - She will be available in 3ish weeks.
[ ] Sam will finish up documentation
[ ] Kyle expressed interest in working on the Content Guidelines in Figma
[ ] Both will re-evaluate tasks after a check in with Design at the Friday sync
[ ] We will work to collaborate with Design tightly on the systems and documentation issues
[ ] IUT 2 is not yet ready from Dev, so we won't move forward on new iterations until after user testing.

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 1 year ago

[January 19, 2023] Agenda and Notes

Attendees

[ ] James
[ ] Jamie
[ ] Kyle
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle

Recurring items:

[ ]

New Meeting Items

[ ] Wiki updates https://github.com/hackforla/expunge-assist/wiki/Content-Writer. What more can/should be added or improved? and Content timeline https://docs.google.com/document/d/1W2zFZxBvFfzLaPlv51LEzQx3J_0fCiy_XlBYjN59IUA/edit#
[ ] Reviewing and choosing tasks - should we add to the FigJam board from Design?

FYI

[ ] Content will pause meetings for the next three weeks and sync only on Fridays with Design. Next meeting is Feb 17th.

Notes from Meeting

[ ] Discussed pausing meetings for three weeks and sync only with Design since our work entirely overlaps with them, and doesn't need a separate meeting to discuss at the moment. There are few things to put on the agenda.
[ ] Discuss the two documentation, takes notes of a few areas to improve
[ ] Discussed adding to the Figjam board that Design presented last week, to sync our issues and how they overlap
[ ] Kyle will work on the glossary issues (cleaning them up in prep for survey results, etc.)
[ ] Sam will pause calendar, finishing up documentation, and move onto other "pause stuff" issues

Task Items

[x] Sam updates the meeting calendar
[ ] Kyle works on the glossary issue

Items for next weeks agenda

[ ] No meetings for three weeks. Next meeting is Feb. 17th

SamHyler commented 1 year ago

[Feb 23, 2023] Agenda and Notes

Attendees

[ ] Jamie
[ ] Alexis
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle (on break until March)
- [ ] Alexis

Recurring items:

[ ]

New Meeting Items

[ ] Welcome back, new team, questions
[ ] Review of Figjam Overview https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-IUT2-Collaboration-(Design%2FContent)?node-id=0%3A1&t=tpZG95lqY5d5lH9p-1
[ ] Review Mobile page https://github.com/hackforla/expunge-assist/issues/844 (break into smaller issues)
[ ] Wiki updates https://github.com/hackforla/expunge-assist/wiki/Content-Writer. What more can/should be added or improved? and Content timeline https://docs.google.com/document/d/1W2zFZxBvFfzLaPlv51LEzQx3J_0fCiy_XlBYjN59IUA/edit#
[ ] ChatGPT - ongoing discussion
[ ] Content system, and Contentful (CMS)

FYI

[ ] No Content meeting next week as it is planning week

Notes from Meeting

[ ] Briefly reviewed Figjam overview of tasks, Alexis can stamp things interested in as well
[ ] This week we will review the Mobile page and sign off with gold stars
[ ] Wiki can be closed as done now, UXR got approval to move forward with surveys
[ ] Discussed ChatGPT
[ ] Discussed content system, Contentful as a CMS and concerns/opportunities
[ ] James (PM) has left the team, who was meant to take over from Jamie. Jamie is looking for a new PM and is still looking to step down in around March/April

Task Items

[ ] Alexis and Sam will work on reviewing the Mobile page for the week
[ ] Sam will get Github issues broken down and more clear to move forward with Content system and Source of Truth for FIgma for the meeting in 2 weeks

Items for next weeks agenda

[ ]

SamHyler commented 1 year ago

[March 9, 2023] Agenda and Notes

Attendees

[ ] Alexis
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle (on break until late March)
- [ ] Alexis

Recurring items:

[ ]

New Meeting Items

[ ] Updates on team and meetings
[ ] Mobile page wireframe review https://github.com/hackforla/expunge-assist/issues/844
[ ] ChatGPT - ongoing discussion
[ ] Content system, and Contentful (CMS)
[ ] Issues to tackle going forward: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/695 and the overarching issue for all the "pause stuff" tasks https://github.com/hackforla/expunge-assist/issues/548

FYI

[ ]

Notes from Meeting

[ ] Updates on teammates: Serena got a job (hooray!) and will not be a co-lead after tomorrow's sync for some months. Jamie will be transitioning out around the end of the month as planned, and a new PM is still in the works. Anita will be unable to lead the Friday syncs due to work commitments and being in the car during the meetings. Alexis is open to leading the Friday syncs, Sam can support or take on leading them when necessary or every other time if desired. Content discussed possibly having Friday syncs every other week instead of every week as work is less intense during this period, and due to team shifts. Will discuss with Design, also open question of who will attend. Alexis is also interested in taking on Design tasks and will speak with Anita directly.
[ ] Alexis finished the mobile wireframe check through. Made minor changes in areas like missing underlines. There were two inconsistencies of note: 1. input fields were inconsistent, flagged Design. 2. Download final page text was incorrect on the Desktop Master page (said "test" repeatedly instead of the imagined stories). We will correct these errors and flag Design before finalizing this issue.
[ ] Discussion around ChatGPT. Sam updated from the Leads/PMs meeting where Syndey raised shared concerns around privacy by potentially using ChatGPT. There were discussions about potentially using Grammarly as a plug-in/aid. There were discussions about potentially having two options (or more) for the user: using our generator or directing them to use ChatGPT or similar. Alexis and Sam discussed concerns and opportunities, how it would impact a W3 (third iteration of the site) version for Content to give more warnings/information to the user about their data, and potentially creating a kind of walk-through for how to use ChatGPT. One thought is if users will use AI tools like ChatGPT regardless of our tool, an opportunity would be to show them useful ways to use it for these purposes rather then letting them figure it out for themselves. This is an ongoing discussion team-wide.
[ ] Sam updated about Ditto. Contentful will be demo-ed at a later date. Ditto's free version only allows 20 components, which could be limiting for our needs. However, it could still be a potential space for the source of truth (SOT) and managing content so that the team needs to do less manual checks like the mobile wireframe review. Sam will continue investigations.
[ ] Reviewed the upcoming needed tasks. Alexis will take on updating and designifying the Content Guidelines. Sam will continue with SOT.

Task Items

[ ] Alexis will take on designifying and updating the Content Guidelines in Figma https://github.com/hackforla/expunge-assist/issues/695
[ ] Sam will continue investigating the SOT for Content and potential tools and how to integrate this with Design system updates

Items for next weeks agenda

[ ] Go over how to make a Github issue

SamHyler commented 1 year ago

[March 16, 2023] Agenda and Notes

. async week.

Attendees

[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle (on break until late March)
- [ ] Alexis

Recurring items:

[ ]

New Meeting Items

[ ] Mobile page wireframe review https://github.com/hackforla/expunge-assist/issues/844 - close?
[ ] Making Github issues
[ ] Updates on tasks:
[ ] Content Guidelines
[ ] SOT and Content tools/system

FYI

[ ]

Notes from Meeting

[ ]

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 1 year ago

[March 23, 2023] Agenda and Notes

Attendees

[ ] Julia
[ ] Audrey
[ ] Kyle
[ ] Alexis
[ ] Anita
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Alexis

Recurring items:

[ ]

New Meeting Items

[ ] Team member intros
[ ] Mobile page wireframe review https://github.com/hackforla/expunge-assist/issues/844 - have closed and created two new issues to resolve the task
[ ] Content Guidelines update
[ ] Github overview & making Github issues
[ ] Demo Contentful together

FYI

[ ] No sync with Dev tomorrow

Notes from Meeting

[ ] New members to the team, Audrey is auditing for Content for a while. Julia is transitioning in as a PM as Jamie transitions out. Kyle is returning from his break. Content now has 3 members and a potential + 1 (team growth!)
[ ] Anita joined us from Design and we had a somewhat hybrid Content meeting and Content/Design sync (since the sync for tomorrow is canceled)
[ ] Main mobile wireframe Github issue is closed. Design & Content will finish the two new issues and then we will have both Mobile and Desktop Master wireframes (and a cleaner/more organized Figma file)
[ ] Alexis is making progress on the Content Guidelines. Will ask for feedback soon. Kyle & Sam will give input on what updates were needed to the rules, guides themselves, grammar, etc. based on what they encountered during IUT2 that didn't work/needed updating.
[ ] Sam gave a brief overview of how to use Github and how to create issues. Sam is primarily creating and managing the issues, but all team members should be able to assign themselves, put issues in the right columns. The aim is that all members should be able to create issues themselves.
[ ] Alexis demo-ed Contentful, a platform set up to test by Tom G (Dev). Content found there to be pros and cons, and Alexis will follow up with Dev on Monday. Questions Content had: 1. Can we change color and font, and how? 2. How to set up a preview for a page? 3. Can we create new pages or does Dev have to initiate that? 4. What is a content model? (there is a tab at the top labeled Content Model) 5. Is Contentful free? 6. How many log ins can we have, and would they be our private emails or would there need to be a central log in through, for example, HfLAs email? A concern is that using this platform would potentially split our SOT (source of truth), so that we would have Figma, Contentful, and potentially a third platform where the SOT lies. It would also mean that we might need to update in both spaces.
[ ] Short updates from Design: No sync meeting tomorrow. Next week Design and Content will do a Moscow type exercise to clean up the Github board (primarily of the IUT 1 feedback issues that were medium and low priority for IU2 iterations). Design has a lower bandwidth and seeking 1 new Designer for the team.
[ ] Short updates from UXR: UXR has begun distributing the surveys, so there will be data and results coming in soon. They will also be conducting usability testing on the landing page soon, and data and results will also come in from this. These are two streams of work that will soon come to Design & Content. Hopefully UXR can provide a loose timeline, and we can in turn provide Dev with a loose timeline and create smaller batches of iterations and begin to have a constant flow of work rather than huge IUT2 type iteration sets (problem was Dev had no work for months).

Task Items

[ ] Alexis continues on the Content Guidelines. Will ask questions to Dev about Contentful at the next sync.
[ ] Kyle and Sam will chat about tasks for Kyle - possibly will be finishing the final issue for the Mobile wireframes and the SOT work.

Items for next weeks agenda

[ ]

SamHyler commented 1 year ago

[March 30, 2023] Agenda and Notes

Attendees

[ ] Audrey
[ ] Kyle
[ ] Alexis
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Alexis

Recurring items:

[ ]

New Meeting Items

[ ] (Any?) Updates from Design, Research, and Dev
[ ] Updates on tasks
[ ] Review Issue #885 (Download frame discrepancy) together

FYI

[ ]

Notes from Meeting

[ ] Discussed growing team and having updates from each team member who attends different syncs.
[ ] Updates from UXR: Surveys are going out, will take some time. There will be Internal Usability testing on the landing page in close parallel. UXR created a timeline for their work, and we can plan our work together with Design based on these rough estimates. https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646
[ ] Updates from Dev: Contentful: Alexis raised some of our questions about Contentful with Dev. Dev would manage everything (fonts, colors, etc.) but it would be an opportunity for Content to quickly manage Content changes on static pages. Likely we would use an EA email log in centrally for all content writers to use the system, it would be a free version.
[ ] Kyle is working on the SOT, will review many options.
[ ] Kyle presented some issues spotted on the download page, there are further content inconsistencies that should not be there. Sam & Kyle will troubleshoot.
[ ] Alexis has finished the Content Guideline updates, passed over to Sam & Kyle to review. Ready for new tasks.
[ ] Discussed reviewing the Content Guidelines yearly, Sam will create a github issue for it. Discussed creating a running list of items to update on the side in Figma, so that we don't lose anything we want to change/update as they come up. We can adjust/review as needed as the team/Content is still growing. We should also have a process for doing a MOSCOW type exercise periodically to clean up tasks and prioritize.
[ ] Tomorrow's Design sync will include a MOSCOW exercise for all Design and Content tasks, will prioritize them and then know which issues Content has to tackle from there (and assign to team members).
[ ] Short meeting for today, ended early

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 1 year ago

[April 20, 2023] Agenda and Notes

Attendees

[ ] Sam
[ ] Alexis
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Alexis

Recurring items:

[ ]

New Meeting Items

[ ] Review Content Guidelines together: survey idea https://github.com/hackforla/expunge-assist/issues/903 and product principles https://github.com/hackforla/expunge-assist/issues/906
[ ] SOT work updates
[ ] Mobile wireframe review updates https://github.com/hackforla/expunge-assist/issues/885
[ ] Competitor analysis for AI tools?

FYI

[ ]

Notes from Meeting

[ ]

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 1 year ago

[April 26, 2023] Agenda and Notes

Attendees

[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Alexis

Recurring items:

[ ]

New Meeting Items

[ ] Check in: Dev updates?
[ ] Check in: Research updates?
[ ] SOT work updates
[ ] Mobile wireframe review updates https://github.com/hackforla/expunge-assist/issues/885

FYI

[ ]

Notes from Meeting

[ ]

Task Items

[ ]

Items for next weeks agenda

[ ]

SamHyler commented 1 year ago

[May 19, 2023] Agenda and Notes

Attendees

[ ] Alexis
[ ] Audrey
[ ] Julia (PM)
[ ] Analicia (PM)
[ ] Liz (Design)
[ ] Sam

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Recurring items:

[ ]

New Meeting Items

[ ] Check in: Dev updates?
[ ] Check in: Research updates?
[ ] New Writer Intro: Figma, Github, etc.
[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905
[ ] Group discussion: https://github.com/hackforla/expunge-assist/issues/930
[ ] Group discussion: https://github.com/hackforla/expunge-assist/issues/932
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903

FYI

[ ] The One Page needs to be updated, Julia took note of this at the PM/Leads meeting, we may be participating in that in some way.
[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646
[ ] Kyle is leaving the team & EA to focus on work for now

Notes from Meeting

[ ] No Updates from Dev right now
[ ] Research updates: IUT 2 testing on the landing page will happen around mid June, there are some delays on the surveys for right now. There will be a meeting with Bonnie later today and more updates will come after. Did not have time for new writer intros, will do next week
[ ] Issues in the backlog will remain on the agenda to keep things organized. If anyone has bandwidth to work on them now, message @SamHyler and assign yourself to the issue to get started. Otherwise we will start working on them when there is more time.
[ ] Group discussion about the download page: we were all agreed on a suggestion. Sam will add it to the Github, make a prototype and send to Dev for feedback.
[ ] Group discussion about the Before you begin hyperlink issue: Audrey and Alexis will work on a few ideas/iterations in the Content Sandbox on Figma, and we will discuss next week before sending to Dev. Sam will alert Dev when they can get an answer.
[ ] Upcoming collaborative work: product principles are beginning to be discussed cross functionally, we will start on this issue sooner. Surveying the team will happen once we are finished updating the content guidelines.

Task Items

[ ] Sam: https://github.com/hackforla/expunge-assist/issues/904

Items for next weeks agenda

[ ]

SamHyler commented 1 year ago

[May 26, 2023] Agenda and Notes

Attendees

[ ] Alexis
[ ] Audrey
[ ] Sam
[ ] Analicia

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Recurring items:

[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903

New Meeting Items

[x] Check in: Dev updates?
[ ] Check in: Research updates?
[ ] SOT discussion
[ ] Short update: https://github.com/hackforla/expunge-assist/issues/930
[ ] Short update: https://github.com/hackforla/expunge-assist/issues/932 https://github.com/hackforla/expunge-assist/issues/944
[ ] Short update: Bonnie meeting
[ ] Content stand up on tasks
[ ] Simplifying Content

FYI

[ ] The One Page needs to be updated, Julia took note of this at the PM/Leads meeting, we may be participating in that in some way.
[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646
[ ] Next week is planning week, no Content meeting!

Notes from Meeting

[ ] No updates from Dev, some checking in on tasks
[ ] Research is moving forward with IUT 2 on the landing page mid June, will also be doing testing on other sections speculatively in mid July. If anyone from Content wants to observe or learn about the UXR process, get in touch with the Leads/PMs Danielle and Analicia.
[ ] Alexis presented an idea using Figma as iteration space and Figjam as SOT. The team discussed pros and cons. Audrey mentioned the ideal solution is a paid version, but not an option for our team. Audrey suggested learning about Figma branching https://www.figma.com/best-practices/branching-in-figma/ (also info on Git branching https://nvie.com/posts/a-successful-git-branching-model/) as a potential option. Team will learn about this during the week. Alexis will take over the SOT issue from Kyle going forward, the team will give input at any needed point. Figuring out the SOT before we start new iterations after IUT 2 would be ideal, so there is some time left. This is possibly the biggest challenge.
[ ] 930 has been passed to Dev
[ ] Team looked at Audrey and Alexis's iterations for 932. Decided to delete one previous link, add a new resource link Alexis found, and go with one of the iterations presented with some modifications. Will change the heading and the resource linking sentence. Audrey and Alexis have instructions how to finish off the task trough Design & Dev hand off, Sam will support in any area needed.
[ ] Updates from the Bonnie meeting: Bonnie & Sam may continue talking about the SOT problem. Content will work on high level goals for content to feed into the vision for EA.
[ ] Next meeting is in two weeks, and we will do a stand up on tasks. Sam reminds that stand up space can be used however the team members need to get feedback, brainstorm, get unstuck, and move forward on tasks. It can be as formal or informal as we need it to be. Alexis presented her ongoing work with Liz from Design, Audrey and Sam and Analicia gave input on changing some of the Content to be more conformational that the task is actually completed, to keep with the tone of voice for the product, and to not give potential false hope that this letter will guarantee expungement. Alexis and Liz will continue iterations.
[ ] We ran out of time, we will discuss simplifying content at the next meeting

Task Items

[ ] Sam: https://github.com/hackforla/expunge-assist/issues/904

Items for next weeks agenda

[ ] Stand ups (Audrey will discuss AI tasks)
[ ] SImplifying Content

SamHyler commented 1 year ago

[June 9, 2023] Agenda and Notes

Attendees

[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Recurring items:

[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903

New Meeting Items

[ ] Check in: Dev updates?
[ ] Check in: Research updates?
[ ] Updates on Bonnie meeting - product demo and team vision
[ ] FYI IUT 2 is in June, Observers / Training meeting today
[ ] Task updates
[ ] Content stand up
[ ] Simplifying Content
[ ] SOT discussion

FYI

[ ] The One Page needs to be updated, Julia took note of this at the PM/Leads meeting, we may be participating in that in some way.
[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646

Notes from Meeting

[ ]

Task Items

[ ] Sam: https://github.com/hackforla/expunge-assist/issues/904

Items for next weeks agenda

[ ] Stand ups (Audrey will discuss AI tasks)
[ ] SImplifying Content

SamHyler commented 1 year ago

[June 16, 2023] Agenda and Notes

Attendees

[ ]

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Recurring items:

[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903 https://github.com/hackforla/expunge-assist/issues/950

New Meeting Items

[ ] Check in: Dev updates?
[ ] Check in: Research updates?
[ ] Simplifying Content
[ ] SOT discussion
[ ] Task updates
[ ] Content stand up

FYI

[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646

Notes from Meeting

[ ]

Task Items

Items for next weeks agenda

SamHyler commented 1 year ago

[June 30, 2023] Agenda and Notes

Attendees

[ ]

Notetaker

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Recurring items:

[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903 https://github.com/hackforla/expunge-assist/issues/950

New Meeting Items

[x] Check in: Dev updates?
[x] Check in: Research updates?
[ ] FAQ questions
[x] Task updates
[x] Content stand up
[ ] Upcoming demo for Bonnie
[ ] PM Support - needs & desires

FYI

[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646

Notes from Meeting

Streamlining collab process of content & design – character restraints/sizing Adding some constraints to help create an easier starting point

SOT – playing around with Ditto Path forward is signing up with EA email (connected to figma) Use EA email expungeassist@hackforla.org Make sure content team has access to this email (clear in onboarding) That email is linked to Ditto Ongoing research and exploration with Ditto

Task Items

Items for next weeks agenda

SamHyler commented 1 year ago

[July 21, 2023] Agenda and Notes

Attendees

[ ]

Notetaker

[ ] Julia
[ ] Audrey
[ ] Alexis
[ ] Someone else (add your name)

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Notes from Meeting

[ ]

Task Items

Items for next weeks agenda

SamHyler commented 1 year ago

[July 21, 2023] Agenda and Notes

Attendees

[ ]

Notetaker

[ ] Julia
[x] Audrey
[ ] Alexis
[ ] Someone else (add your name)

Accountability and Support Check

[x] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Recurring items:

[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903 https://github.com/hackforla/expunge-assist/issues/950

New Meeting Items

[x] Check in: Dev updates?
[x] Check in: Research updates?
[x] Status of issue https://github.com/hackforla/expunge-assist/issues/950 ?
[x] Bonnie meeting updates. Crucial issues: https://github.com/hackforla/expunge-assist/issues/902 (https://github.com/hackforla/expunge-assist/issues/965) and https://github.com/hackforla/expunge-assist/issues/969
[x] Review Collab board and timeline proposal to the right, add any ideas/thoughts/needs, prepare for discussion with Design on Friday: https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=1701-4001&t=ERb2zBduLHakNtG3-4
[x] Character constraints and updating Content Guidelines
[x] Ditto log in
[x] Task updates
[x] Content stand up

FYI

[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646

Notes from Meeting

[ ] Research still in analysis
[ ] Check in with Dev & Design about priority and availability for issue #950
[ ] Meeting with Bonnie last Friday: fix language about what is EA in relation to Hack for LA and Civic Tech Structure (check issues). Audrey will work on this
[x] Add outstanding content issues to the Figjam board
[x] Audrey reach out to Dev about progress bar issue
[ ] Content guidelines - clarify case
[ ] Sam will create a thread with Alexis about Ditto login access
[ ] Add content guideline redesign issue
[x] Audrey add case consistency issue on Figjam
[ ] Alexis resolve error-prevention popup with Design
[ ] Create issue for LP FAQ

Task Items

Items for next week's agenda

SamHyler commented 1 year ago

[July 28, 2023] Agenda and Notes

Attendees

[ ]

Notetaker

[ ] Julia
[ ] Audrey
[ ] Alexis
[ ] Someone else (add your name)

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Recurring items:

[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905 Error-prevention popup
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903 https://github.com/hackforla/expunge-assist/issues/950

New Meeting Items

[ ] Intros to the team
[ ] Check in: Dev updates?
[ ] Check in: Research updates?
[ ] Ditto log in
[ ] Review Figjam board and organize/assess upcoming tasks https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=1859-42814&t=2UE4zpEyyoBy6CUM-4
[ ] Task updates
[ ] Content stand up

FYI

[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646

Notes from Meeting

Task Items

[ ] Sam: https://github.com/hackforla/expunge-assist/issues/904. Fill in most recent documentation
[ ] Alexis: https://github.com/hackforla/expunge-assist/issues/931, https://github.com/hackforla/expunge-assist/issues/932

Items for next week's agenda

[ ] documentation, SOT, and iterations
[ ] using Github
[ ] New member intro to Content

SamHyler commented 1 year ago

[August 11, 2023] Agenda and Notes

Attendees

[ ]

Notetaker

[ ] Julia
[ ] Audrey
[ ] Alexis
[ ] Someone else (add your name)

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Audrey
- [ ] Alexis

Recurring items:

[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905 Error-prevention popup
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903 https://github.com/hackforla/expunge-assist/issues/950

New Meeting Items

[ ] Who can take notes?
[ ] Intros to the team
[ ] Team overview/onbaording, documentation, SOT, and iterations, github, etc.
[ ] Check in: Dev updates?
[ ] Check in: Research updates?
[ ] Updates: Content V&T work moving forward, then can continue iterating on the Content Guidelines
[ ] Upcoming issues are set from Bonnie's review. Together, review Figjam board https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=1859-42814&t=2UE4zpEyyoBy6CUM-4

FYI

[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646

Notes from Meeting

Team overview/onboarding, documentation, SOT, and iterations, GitHub, etc.
- Welcoming two new members: Emma and Cheryl
- Discussed GitHub - emphasized importance of using it to keep track of assignments, projects, etc so that future volunteer’s know the history of work being done. How to Video: https://drive.google.com/file/d/1yuuu0eYnIM1hnVHgfC-2Kyo8_KGC5xSn/view. Step by Step How to Create a Github Issue document: https://docs.google.com/document/d/1KuNrH_yKli4gvjdSF7DkPi0GtUArh2axYMJip6LlPFA/edit.
- Discussed Google Drive - our folder is 10 UX Content Writing.
- Discussed Figma and Figjam - Figjam: We have three Figjam boards. One for research, one for design, one for PMs, and one is for content / design collabs. When we need to ideate with design, we’ll go to Figjam. Figma: Our main Figma file is organized in a logical way for future teams. For content, we are currently working on a new content guidelines. We have Desktop and Mobile Master pages. It should look exactly as it is on the website. They are essentially “don’t touch” spaces (to maintain a Source of Truth). Next time: We’ll discuss how we’ll collaborate between the teams.
Check in: Dev updates?
- Dev will get started on the Before you begin page soon.
Check in: Research updates?
- Preliminary findings might be ready next week.
- Started an exercise to kind of start thinking through accessibility checks and considering a roadmap.
- Thinking through how to do a sprint on language with the Content Team
Updates: Content V&T work moving forward, then can continue iterating on the Content Guidelines
- Revamping content guidelines. There’s broader working happening on mission statement and branding in prep for soft launch and potential partnerships with clinics in LA County. This will tie into product principles that will effect the voice and tone.
Upcoming issues are set from Bonnie's review. Together, review Figjam board https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=1859-42814&t=2UE4zpEyyoBy6CUM-4
- Anything attached to a GitHub link are issues we are looking to move forward on tackling.
Ditto: https://github.com/hackforla/expunge-assist/issues/757#issuecomment-1659022465
Task Items
[ ] Sam: https://github.com/hackforla/expunge-assist/issues/904. Fill in most recent documentation

Items for next week's agenda

[ ]

SamHyler commented 1 year ago

[August 18, 2023] Agenda and Notes

Attendees

[ ]

Notetaker

[ ] Julia
[ ] Audrey
[ ] Alexis
[ ] Someone else (add your name)

Accountability and Support Check

[ ] Review assignments for each team member

Recurring items:

[ ] Issues in the backlog: https://github.com/hackforla/expunge-assist/issues/757 https://github.com/hackforla/expunge-assist/issues/908 https://github.com/hackforla/expunge-assist/issues/905 Error-prevention popup
[ ] Upcoming collaborative work: https://github.com/hackforla/expunge-assist/issues/906 https://github.com/hackforla/expunge-assist/issues/903 https://github.com/hackforla/expunge-assist/issues/950

New Meeting Items

[ ] Who can take notes?
[ ] Any questions about onboarding/the team/clarifications?
[ ] Check in: Dev updates?
[ ] Check in: Research updates?
- [ ] Language testing with UXR
[ ] Updates: Content V&T work moving forward, please fill out figjam board (posted to main channel)
[ ] Content Standups
[ ] Upcoming issues are set from Bonnie's review. https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=1859-42814&t=2UE4zpEyyoBy6CUM-4
[ ] New issues for new members?

FYI

[ ] UXR timeline spring/summer https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646

Notes from Meeting

Research updates

Working collaboratively on accessibility stuff.
Have some stuff to share in two weeks. Analyzing results from the accessibility audit.

Product updates

The roadmap will be extended to launch in mid-February due to Hack for LA being closed in December.
All teams meeting for Friday

Other items

Updates: Content V&T work moving forward, please fill out figjam board (posted to main channel)
FAQs feedback: reordering some of the questions within the categories. Reordering the categories
Assigning some content items to new folk
Looking at new issues that come from Bonnie to assign
Research team to present user demographics
Task Items
[ ] Sam: https://github.com/hackforla/expunge-assist/issues/904. Fill in most recent documentation

Items for next week's agenda

[ ]

SamHyler commented 1 year ago

[August 25, 2023] Agenda and Notes

Attendees

[ ]

Notetaker

[ ] Audrey
[ ] Alexis
[x] Emma

Accountability and Support Check

[ ] Review assignments for each team member

Recurring items:

[ ]

New Meeting Items

[ ] Who can take notes?
[ ] Team member updates
[ ] Check in: Dev updates?
[ ] Check in: Research updates?
- [ ] Language testing with UXR
[ ] Updates: Content V&T work moving forward: View the figjam board together
[ ] New issues for team members to work on
[ ] Task updates/Content Standups

FYI

[ ]

Notes from Meeting

Team Member Updates

Julia - transitioning out of the project, looking for a PM replacement for both design and content
Audrey taking a step back, will need to re-assign issues

No new Dev/Design updates

Research updates

IUT2 results coming sometime in the next 2 weeks
Terminology research has gotten started
Accessibility research going well, should wrap up in a few weeks - content can then figure out how to approach accessibility, and decide what to prioritize before soft launch

Other Updates

VT exercise received a lot of feedback, need to look at repetitive terms and tally them up next to the exercise
Sam will check what has been done before as a guide on where to go next
Work on involving peer review in the process, passing issues back and forth to be checked

Task Updates

Emma will get started on “before page” issue #990
Alexis will look at copydocs
Audrey’s issues need to be reassigned
Can begin to look at Bonnie’s feedback to get started on upcoming issues after collaborating with design to decide priority

Task Items

[ ] Sam: https://github.com/hackforla/expunge-assist/issues/904. Fill in most recent documentation

Items for next week's agenda

[ ]

SamHyler commented 1 year ago

No meeting last week, I was sick. check in was async

hackforla / expunge-assist

EA: Content Writing Team Meeting Agenda #550

Overview

Format

[May 10, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[May 17, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[May 24, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[May 31, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[May 31, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[June 6, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[June 14, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[June 21, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items:

New Meeting Items

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[June 28, 2022] Agenda and Notes

Attendees

Accountability and Support Check

Recurring items: