Graduate Admissions Management System
SYSC4806 - Group 3
Deployment - (https://group3-gams.herokuapp.com/login)
Hasan @hasanissa25
Amandeep Singh@amandeepsingh5
Zoha Mehdi
Tahereh Ghadiri Modarres
Tashfiq Akhand @tashfiqakhand
Project Description
Applicants submit their file containing their personal info, their desired field of research, a list of profs they want to work with, and various documents such as their CV, a copy of their diploma, grade audit, by a certain deadline. Profs submit a profile specifying their fields of research. The applicant files can be filtered/selected by an administrator. Those that are considered good enough are routed to profs for evaluation by a deadline. Profs receive an email notification to go check the list of new applicants assigned to them. They evaluate the student by studying their application info, and enter their assessment: “don’t recommend for admission”, “recommend but not interested in supervision”, “recommend but no funding”, “recommend and yes to funding”. The admin can then view the recommendation of the profs and make a decision.
Overall Workflow
- An Applicant creates an account
- Applicant submits their file with their corresponding information
- A Professor submits their profile specifying their fields of research
- Administrator filters applications and chooses certain applications to route to the professor
- Professor receives an email notification to go check the list of new applicants assigned to them
- Professor opens the list of applicants
- Professor reviews the applications of each applicant, and make an evaluation decision for them.
- Administrator views the recommendation of the professor and makes a decision.
List of project Use Cases
List of actors:
- Applicant
- Professor
- Administrator
Use Case 1: User Creates Account
Primary Actor: Applicant , Professor , Administrator
Use Case 2: User Logs in
Primary Actor: Applicant or Professor or Administrator
Use Case 3: Applicant Submits Application
Primary Actor: Applicant
Use Case 4: Professor Manages Profile
Primary Actor: Professor
Use Case 5: Administrator Screens Applicants
Primary Actor: Administrator
Use Case 6: Administrator Evaluates Applicants
Primary Actor: Professor
Use Case 7: Administrator Makes Final Decision on Applications
Primary Actor: Administrator
Project Milestone 1: (March 6,2020)
- Set up project; Travis CI, Heroku, and GitHub.
- Functionality: Applicant Login, Professor Login, Professor Creates a Field Of Research, Applicant can view field of research.
- the Kanban
- Unit and Integration tests
- the Issues and Code reviews
Project Milestone 2: (March 20,2020)
-
Applicant Functionality:
- Create a profile
- Join a Professors Field Of Research.
-
Administrator Functionality:
- Register an account
- Login to the system
- Administrator can view the data (email,cv, diploma and grade audit) submitted by the student
- Administrator can select a student profile and send to the professor(to whose field of research the student applied to).
-
Unit and Integration Tests for all the functionalities
-
The Kanban
-
Issues and Code Reviews
-
UML, ER diagram and Database Schema
Database Schema for Milestone 2:
FieldOfResearch
- id
- description
- emailAddress
EndUser
- id
- confPassword
- password
- role
- username
Student
- id
- cv
- diploma
- grade audit
Steps To Verify Functionality (For the marking TA)
-
Run the application: https://group3-gams.herokuapp.com/login
-
Professor Functionality: Create a Field of Research.
- Click Register Now, to go to the registration page.
- For Role, choose the Professor Role, and any username and password combination. (Case Sensitive)
- Login using the Professor account created in the previous step.
- Click Create Field Of Research, to be redirected to the creation page of field of research.
- Enter the desired Title and Description for your field of research and click Add Field Of Research to submit it.
- Click logout at the top right of the page to prepare for the next step.
-
Student Functionality: Create a student profile, and request to join an existing field of research.
- Click Register Now, to go to the registration page.
- For Role, choose the Student Role, and any username and password combination. (Case Sensitive)
- Login using the Student account created in the previous step.
- Click Create Student profile, to be redirected to the student profile creation page.
- Enter an Email, CV, Diploma, and your Grade Audit. (Currently set to text fields but will be made into documents in the upcoming milestones), and click Save to submit.
- Click Available Fields Of Research, click the Actions button on the field of research you are interested in, and click Select, to request to join.
- Click Home at the top left of the screen, and click Current Application. You can now see your student profile, including the fields of research you applied to.
-
Administrator Functionality: View current Student Applications.
- Click Register Now, to go to the registration page.
- For Role, choose the Administrator Role, and any username and password combination. (Case Sensitive)
- Login using the Administrator account created in the previous step.
- Click Current Student Applications
- Here you can view all the current applications students have made.
- You can click the Send Email button, to generate an email notification to the professor responsible for the Field Of Research that specific student applied to.
Project Milestone 3: (April 3,2020)
-
Security Functionality:
- Added authorization and authentication to the endpoints.
- Only the specific role can view their given functionality, and a 403 error page is given to any other role trying to access that functionality.
-
Professor Functionality:
- Professor can view the students who applied to their field of research.
- Professors can choose the students who they thinks are best, and they can submit a recommendation to the administrator.
-
Administrator Functionality:
- By clicking the Decision Release you can view all the emails of the student along with the recommendation that the professor have made for each Student which
includes:
- Don't recommend for admission.
- Recommended but not interested in supervision.
- Recommend but no funding.
- Recommend and yes to funding
- Administrator can view the professors recommendation, and accept the ones they choose.
- You can click the send Email button, to generate an email notification to the student about what have been recommended for them.
- By clicking the Decision Release you can view all the emails of the student along with the recommendation that the professor have made for each Student which
includes:
-
Unit and Integration Tests for all the functionalities
-
The Kanban
-
Issues and Code Reviews
-
UML, ER diagram and Database Schema
Database Schema for Milestone 3:
FieldOfResearch
- id
- description
- emailAddress
EndUser
- id
- confPassword
- password
- role
- username
Student
- cv
- diploma
- grade audit
- hasFOR
- hasProfile
Professor
- fieldOfResearches
- emailAddress
Candidate
- id
- decision
- id
- toField
- fromField
- readFlag
Steps To Verify Functionality (For the marking TA)
-
Run the application: https://group3-gams.herokuapp.com/login
-
Professor Functionality: Create a Field of Research.
- Click Register Now, to go to the registration page.
- For Role, choose the Professor Role, and any username and password combination. (Case Sensitive)
- Login using the Professor account created in the previous step.
- Click Create Field Of Research, to be redirected to the creation page of field of research.
- Enter the desired Title and Description for your field of research and click Add Field Of Research to submit it.
- Click logout at the top right of the page to prepare for the next step.
-
Student Functionality: Create a student profile, and request to join an existing field of research.
- Click Register Now, to go to the registration page.
- For Role, choose the Student Role, and any username and password combination. (Case Sensitive)
- Login using the Student account created in the previous step.
- Click Create Student profile, to be redirected to the student profile creation page.
- Enter an Email, CV, Diploma, and your Grade Audit. (Currently set to text fields but will be made into documents in the upcoming milestones), and click Save to submit.
- Click Available Fields Of Research, click the Actions button on the field of research you are interested in, and click Select, to request to join.
- Click Home at the top left of the screen, and click Current Application. You can now see your student profile, including the fields of research you applied to.
-
Administrator Functionality: View current Student Applications and send email to the professor.
- Click Register Now, to go to the registration page.
- For Role, choose the Administrator Role, and any username and password combination. (Case Sensitive)
- Login using the Administrator account created in the previous step.
- Click Current Student Applications
- Here you can view all the current applications students have made.
- You can click the Send Email button, to generate an email notification to the professor responsible for the Field Of Research that specific student applied to.
-
Professor Functionality: View the students profile selected by the administrator and make a decision.
- Login using the Professor account created in the previous step.
- Click Field of Research Candidates
- Here you can view all the students profiles that the administrator recommended.
- Now the professor can post their decision along with the email of particular student.
-
Administrator Functionality: Can view the professor decision and then send the decision to the student as a email.
- Login using the Administrator account created in the previous step.
- Click Decision Release
- Here you can view all the student recommendations made by the professor.
- You can click the Send Email button, to generate an email notification to the student containing the decision made by the professor.
-
Note: All the functionalities mentioned in the Project description were completed