SergioArbarviro
commented
3 months ago In order to take into account the suppression of the verification mode using videoconference meeting, and with the purpose of being more convincing, the text of the reminder e-mail should now be the following. The text {between braces} represents variables in the software, and should be replaced by the appropriate name of the variable :
SUBJECT = Please help to verify a new registration on the ${domain_name} platform
MESSAGE = Dear {$PSEUDONYM},
You have been randomly selected by the ${domain_name} platfom to act as a Verifier, whose task is to verify the identity of a person that has just registered on line. Every new member is a blessing and an opportunity for {$domain_name}! We must be grateful of the effort and the courage of every person joining us. Please support that effort and goodwill on his/her side by voting at the following URL: {subject_url}, on or before {date_end_vote}.
You will find below a description of the process of verification of the identity data of a newly registered person.
At each new registration on the ${domain_name} platfom, the system randomly selects {$NUMBER_VERIFIERS} existing members, and requests them to verify the identity of the newly registered person. Indeed, it is important to check that each natural person is related to one member on the platform and to one only, that his/her citizenship is among those of the Member States of the European Union, and that s/he has reached the age of majority (18 years). Thereby, we avoid that a given natural person vote several times on the platform under several different pseudonyms, and ensure that we represent the interests of citizens of the European Union only.
In order to perform this verification of this person's identity, you just need to follow the following steps:
- you have received on {date_confirmation_Applicant_ready} an e-mail from the person that has just registered on the platform. The e-mail address of this person, from which s/he sent you his/her e-mail, is {subject_email}. This e-mail contained a scan of an official identity document. For security reasons, we advise the person who has just registered to hide his/her place of birth, number of ID document and signature when scanning: the copy will be deliberately incomplete;
- at the latest on {date_end_vote}, access the following URL: {subject_url}. On this page, you will decide whether the Identity Data received from this person (which will be displayed on the page and is reproduced below) match those present on the official identity document, a copy of which you have received by e-mail. Be very careful! In order for you to accept the registration, ALL elements must be strictly IDENTICAL between the Identity Data received upon registration, and those on the official identity document. In all other cases, even with a single, minor difference, if you doubt the authenticity of the official identity document, you MUST refuse the registration.
- Once you have performed this operation, and whatever its outcome, we kindly request that you destroy from your computer all copies you may have of the official identity document that you have received from the newly registered person, and that you report to him/her about this destruction, by sending him/her an e-mail at {subject_email}.
The Identity Data received from the person upon his/her registration, which is also displayed on the voting page, is the following:
- Family name(s): {subject_last_name}
- Given name(s): {subject_first_name}
- Date of birth: {birth_date}
- Citizenship: {citizenship}
The Verification process must be completed on or before {date_end_vote}. Beyond this date, the Verification process will be closed, and your decision will not be taken into account. By default, if no Verifier has voted upon this date, the registration will be refused. As said, every new member is a blessing and an opportunity for {$domain_name}! Please support the effort and goodwill of this new member by voting swiftly at the following URL: {subject_url}, and in any case on or before {date_end_vote}!
We thank you very much for your help.
Kind regards.
The ${domain_name} platform.
Rationale
Verifiers, specifically in the later stages of the development of the Cooperative, may have forgotten about the registration process. They need to be reminded about it. Besides, they may be unsure about the authenticity of the message received from the Applicant, of which they know nothing. Receiving a confirmation by the AlirPunkto application gives them a reassurance that the message received from the Applicant is legitimate.
Process
When the Applicant clicks on the button confirming that s/he sent the message to the Verifiers, AlirPunkto sends to the Verifiers the following message, derived from the message ADMIN_PREREGISTRATION of KuneAgi to the Verifiers, so as to remind the Verifiers of the process and to provide them with the context.
SUBJECT = Please contribute to verify a new registration on the {novaideo_title} platform MESSAGE = Dear {recipient_first_name},
You have been randomly selected by the {novaideo_title} platfom to act as a Verifier, whose task is to verify the identity of a person that has just registered on line.
At each new registration on the {novaideo_title} platfom, the system randomly selects three existing members of the Cooperative, and requests them to verify the identity of the newly registered person. Indeed, it is important to check that each natural person is related to one member on the platform and to one only, and that his/her citizenship is among those of the Member States of the European Union. Thereby, we avoid that a given natural person vote several times on the platform under several different pseudonyms, and ensure that we represent the interests of citizens of the European Union only.
In order to perform this verification of this person's identity, you just need to follow the following steps:
you will shortly receive an e-mail from the person that has just registered on the platform. The e-mail address of this person, from which s/he will send you his/her e-mail, is {subject_email}. This e-mail will contain:
You respond, if applicable, to the person by specifying which of the three proposed dates and times is most convenient for you for the videoconference meeting, and you participate in the meeting on the day and at the time specified.
Once you have held the videoconference meeting, or at the latest on the date specif. On this page, you will decide whether the Identity Data received from this person (which will be displayed on the page and is reproduced below) match those present on the official identity document, a copy of which you have received by e-mail or that you have seen during the video conference meeting. Be very careful! In order for you to accept the registration, ALL elements must be strictly IDENTICAL between the Identity Data received upon registration, and those on the official identity document. In all other cases, even with a single, minor difference, if you doubt the authenticity of the official identity document, or if you have held a meeting by video conference by {date_end_vote}, you MUST refuse the registration.
Once you have performed this operation, and whatever its outcome, we kindly request that you destroy, if applicable, from your computer all copies you may have of the official identity document that you have received from the newly registered person, and that you report to him/her about this destruction, by sending him/her an e-mail at {subject_email}.
The Identity Data received from the person upon his/her registration is the following:
Family name(s): {subject_last_name} Given name(s): {subject_first_name} Date of birth: {birth_date} Citizenship: {citizenship}
The Verification process must be completed on or before the deadline that you will receive on the e-mail that you will receive from the person that registered. Beyond this date, the Verification process will be closed, and your decision will not be taken into account. By default, if no Verifier has voted upon this date, the registration will be refused.
Kind regards,
The {novaideo_title} platform.